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Home My WebLink AboutM012219 45ON CO 4‘1 (-/ WIto -181-ti NO MINUTES Jefferson County Board of Commissioners Regular Meeting — Tuesday, January 22, 2019, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • An individual commented on the Oath of Office used in Jefferson County government. • An individual stated that there will be an ecological class regarding Chimacum Creek to be held on February 13th at the Chimacum Grange at 7:00 p.m. • An individual commented on the progress of the Port Hadlock Sewer Project, which started 10 years ago. • An individual commented on the Oath of Office, urged the Commissioners to support a new bill regarding the Public Records Act that would affect the legislature, and commented on Jefferson County following state RCWs. • An individual commented on shooting noise at the Sportsmens Association gun range in Port Townsend. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to remove Consent Agenda Items No. 6 and 7 and approve the remaining items as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Awarding Solid Waste Transport& Disposal Services; Hearing Scheduled for Monday, February 4, 2019 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse., 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Labor Relations and Human Resources Services; In An Amount Not to Exceed $45,000 in 2019 and $39,000 Each Year Thereafter; Jefferson County Human Resources; Braun Consulting Group 3. AGREEMENT re: County Forestry Feasibility Study; In the Amount of$15,600; Jefferson County Central Services; Chickadee Forestry 4. AGREEMENT re: SymPro Treasury Management Software to Assist in the Management of Debt and Investments; In the Amount of$111,200; Jefferson County Central Services; Emphasys Software through SHI Government Solutions, Inc. 1 Commissioners Meeting Minutes of January 22, 2019 5. AGREEMENT re: Proctor House Coordinator; In the Amount of$137,652; Jefferson County Juvenile Services; Kelli Parcher 6. (DELETED)AGREEMENT,Amendment No. 4 re: Jefferson County Tourism Coordinating Council (TCC)Marketing Coordinator; In the Amount of$2,667 per Month through 2019 for a Total of$32,004; Steve Shively(dba S3 Solutions)(Approved later in the meeting) 7. (DELETED)AGREEMENT,Amendment No. 4 re: Digital Media Management; In the Amount not to Exceed$54,000; Steve Shively(dba S3 Solutions)(Approved later in the meeting) 8. Letter of Support re: Federal Forest Management for Rural Stability Act, FFY2019; Jefferson County Public Works 9. MINUTES re: Regular Meeting Minutes of January 14, 2019 10. Advisory Board Resignation re: North Pacific Coast Marine Resources Committee; Tony Petrillo 11. Advisory Board Resignation re: Mental Health/Substance Abuse Advisory Committee; Steve Workman 12. Payment of Jefferson County Vouchers/Warrants Dated December 27, 2018 Totaling $826,990 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 13. Payment of Jefferson County Payroll Warrants Dated January 18, 2019 Totaling $77,805.28 and A/P Warrants Done by Payroll Dated December 30, 2018 Totaling $137,426.60 and Dated January 18, 2019 Totaling $16,315.91 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) DISCUSSION re: AGREEMENT,Amendment No. 4 re: Jefferson County Tourism Coordinating Council (TCC); Marketing Coordinator and AGREEMENT,Amendment No. 4 re: Digital Media Management (Consent Agenda Items No. 6 and 7): Commissioner Brotherton commented on the proposed agreements with the Tourism Coordinating Council (TCC) and Steve Shively of S3 Solutions. Chair Dean and Commissioner Brotherton questioned if the County and tourism would benefit from having these services go through a Request for Proposals (RFP)process? County Administrator Philip Morley explained the agreements to the Board. After discussion, Commissioner Brotherton moved to approve Consent Agenda Items No. 6 and 7. Commissioner Sullivan seconded the motion. County Administrator Morley gave further explanation of TCC's history. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. PROCLAMATION re: Declare the Week of January 22,2019 as National Drug and Alcohol Facts Week: Public Health Community Health Educators Karen Obermeyer and Denise Banker briefed the Board on the proclamation. After reading aloud the proclamation, Commissioner Brotherton moved to declare the week of January 22, 2019 as National Drug and Alcohol Facts Week. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PROCLAMATION re: Community Partnership for Responsible Alcohol and Marijuana Practices: Public Health Community Health Educators Karen Obermeyer and Denise Banker briefed the Board on the proclamation. After reading aloud the proclamation, Commissioner Sullivan moved to proclaim Community Partnership for Responsible Alcohol and Marijuana Practices. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of January 22, 2019 COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 10:34 a.m. and reconvened at 10:46 a.m. with all three Commissioners present. PRELIMINARY BRIEFING re: DRAFT Update to Jefferson County Personnel Administration Manual: Human Resources Manager/Clerk of the Board Erin Lundgren and County Administrator Philip Morley briefed the Board on proposed edits and updates to the Jefferson County Personnel Administration Manual. CLOSED SESSION: A Closed Session was scheduled from 11:00 a.m. to 11:15 a.m. Chair Dean announced that the Closed Session will be held from 11:07 a.m. to 11:25 a.m. with the County Administrator and Clerk of the Board/Human Resources Manager to Discuss Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings not Subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The Board resumed the regular meeting at 11:25 a.m. Chair Dean announced that the Board will be extending the Closed Session from 11:27 a.m. to 11:32 a.m. The Board concluded the Closed Session and resumed the regular meeting at 11:32 a.m. CALENDAR COORDINATION: The Commissioners reviewed their meeting schedules. The meeting was recessed at 11:43 a.m. and reconvened at 1:34 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Commissioner travel budget • SB5277 Proposed County Fair Bill, and researching Rhododendron Carnival locations • Topics for the upcoming Quarterly Elected Officials and Directors meeting • Scheduling of the County Road Show 2019 • Agenda packet deadline • Upcoming levy and annexation on the ballot • Digital clock for the Commissioners' Chambers • Website design and newsletter • Records retention 3 Commissioners Meeting Minutes of January 22, 2019 NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting 2:18 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. :_.. JEFFERSON COUNTY .i BOARD OF COMMISSIONERS A il a • 4 ' ' " Kate Deanhair if f ATTEST: Davis u Ivan, em.er 0 -1 c..,,,,,&tv, Carolyn llaway, CMC •-r Br. h- on, 4 ember Deputy Clerk of the Board 4