HomeMy WebLinkAboutPIF M112818S
1 of 2
PUBLIC INFRASTRUCTURE FUND BOARD
Wednesday, November 28, 2018, 1:00 p.m.
Location: Jefferson County Board of Commissioners’ Chambers
Welcome & Introductions: Jefferson County Commissioner Kate Dean welcomed the Public
Infrastructure Fund (PIF) members to the meeting. Members present were: Jefferson County
District No. 1 Commissioner Kate Dean, City Port Townsend Mayor Deborah Stinson, Port of
Port Townsend District No. 1 Commissioner Steve Tucker, Public Utility District No.1
Commissioner Wayne King and District No. 2 At-Large Representative Gary Rowe. Staff in
attendance was County Administrator, Philip Morley and Central Services Director, Mark
McCauley. District No. 3 At-Large Representative James Munn and District No. 1 At-Large
Representative Joe Johnson were not present. Economic Development Council (EDC) Team
Jefferson Executive Director Brian Kuh, Economic Development Council (EDC) Team Jefferson
Secretary & Treasurer Ben Bauermeister and Jefferson County Resident Dan Toepper were
present at the meeting as members of the public.
Review and approve Meeting Minutes: Member Deborah Stinson moved to approve the
Minutes of November 7, 2018. Member Steve Tucker seconded the motion which carried by a
unanimous vote.
Discussion & Potential Action re: PIF Board Recommendation to Finance Personnel in
Economic Development Office: EDC Team Jefferson: The Board reviewed and discussed the
Draft Agreement to Finance Economic Development Personnel. The Agreement’s Scope of work
was discussed. Member King brought up the point for EDC Staff to make a commitment to
south county needs, discussion ensued and members asked that a provision be included in the
Agreement that business assistance by the EDC be throughout Jefferson County with a goal of
geographic distribution . Staff Morley agreed to add that to the Agreement.. Philip relayed EDC
will be turning in a bi-annual report to the County that will summarize all activities of the EDC
under this Agreement and a financial report. The Board requested the the bi-annual reports
also be distributed to the Board, and that the EDC meet with the PIF Board annually, or as
requested by the PIF Board Chair.
Staff Morley stated the next step is a recommendation from the PIF Board needs to be made to
the Board of County Commissioners regarding amount of funding and term of contract and
motion needs to be made to move forward. Steve Tucker spoke to the fact that the Port feels
EDC funding should be balanced from other entities and not such a large portion of
infrastructure dollars being directed to paying for EDC Staffing only from PIF. The Board
requested verbiage to the contract to state if other funding sources for the EDC staff are
obtained, the County could potentially revise or rescind PIF funding to the EDC. Philip relayed
that a term of 3 years and an amount of $50,000 with a 3% escalator is proposed. MOTION:
Member Gary Rowe moved to award funds for $50,000 with a 3% escalator and for a term of 3
years. Member Deborah Stinson seconded the motion which carried by a unanimous vote.
2 of 2
Staff Morley said he would finalize the Agreement accordingly for execution by the EDC and the
County Commissioners.
Continued Review of a Draft RFP: The Board reviewed the Draft and spoke to specifics of
adding in the requirement of the job creation portion. Staff Morley spoke to how job retention
and creation is the purpose of this funding stream. Discussion ensued regarding edits and
corrections to spelling and wording. Member Stinson asked for specifics to be including for a
required amount as to how much of a match in funding the entity has and Member Tucker
asked a box be added to state the spent dollar amount be included as well. Clarification was
discussed that Staff will do screening of a ‘complete’ application and disqualification of
applications may be made at a later date by recommendation of the Board. Kate suggested the
80% be emphasized and project criteria be specific.
Continued Review of Draft Cover Sheet to RFP: The Board went page-by-page thru the RFP.
The Board created a narrative of the suggested edits. The Board agreed on the funding amount
of $800,000. Discussion ensued on specifics, Staff Morley suggested agreement and discussion
be continued to the next meeting regarding criteria specifics.
Continued Discussion of RFP Procedure and Timeline: The PIF Board discussed a timeline.
Philip Morley suggested the date to publish be on December 19th with an email to each of the
Agencies eligible using the CEDS List be used as the guide. The Board agreed to give a deadline
of Friday, February 1, 2019 for Applications to be submitted. The Board continued discussion of
the dates needed to review applications, set presentations and evaluate proposals. Discussion
ensued on whether all applicants make a presentation or a short list be created. Friday,
February 22, 2019, 9:00a.m.-4:30p.m. was set and all agreed to for Presentations and Review of
Proposals.
Future Meeting Schedule: The PIF Board members agreed to the following future meeting
dates: January 30, 2019, 2:00 p.m. - 4:00 p.m. to be held in the Board of County Commissioners’
Chambers.
Notice of Adjournment: Chair Dean adjourned the meeting at 2:53 p.m.
Submitted: Julie Shannon, PIF Clerk of the Board