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Home My WebLink About020419_ca05 �``,�.,Q N e 0, DRAFTJ , _.„,,,. ,,,„--,- ,,,,,Nc,, MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, January 28, 2019, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Two individuals commented on the Black Point Master Planned Resort, concern for the kettles, and support of the Tarboo Ridge Coalition. • An individual commented on Consent Agenda Item No. 8 re: The Economic Development Council. • An individual commented on the Comprehensive Plan, the Democratic Party, President Trump election, the Department of Ecology, global warming, and economics. • An individual commented on the lack of a Code Enforcement Officer in the County. • An individual made a request for information, commented on the Port Hadlock Sewer Project and proposed a new bridge to connect the Peninsula. • An individual commented on noise from the gun range in Port Townsend. • An individual commented on oversight of mental health funds. • An individual distributed a memo to Chair Dean. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. Chair Dean reopened the Public Comment Period to allow for another comment. • An individual had questions regarding the timeline for hiring a Code Enforcement Officer. The Commissioners and County Administrator continued to address comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Dean asked County Administrator Philip Morley to explain the road levy process in reference to Consent Agenda Item No. 12. After hearing the explanation, Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1 Commissioners Meeting Minutes of January 28, 2019 PRAEnTAt-Large 1. RESOLUTION NO. 01-19 and APPOINTMENT LETTER(s) Members to Serve on the Public Infrastructure Fund (PIF) Board; Four (4) Year Term to Expire January 28, 2023; 1) Economic Development Council (EDC) Representative, Brian Kuh; 2) Four (4) Year Term to Expire January 28, 2023; EDC Alternate Representative, Bill Lowry 2. RESOLUTION NO. 02-19 and APPOINTMENT LETTER re: Appointing Government Representatives to Serve on the Public Infrastructure Fund (PIF) Board; No Term Expiration; Jefferson County Public Utility District#1, Commissioner Dan Toepper to replace the outgoing PUD Commissioner, Wayne King 3. RESOLUTION NO. 03-19 re: Authorize Support for a Jefferson County Project for the 2019 Public Infrastructure Fund (PIF) Application Process—Center Road Sidewalk Improvements 4. RESOLUTION NO. 04-19 re: Directing the Creation of a Jefferson County Conservation District Fund; Fund No. 648-000-010 5. RESOLUTION NO. 05-19 re: HEARING NOTICE: Notice of Intention to Sell Surplus County Property; House and Small Structure Located on Parcel No. 991 200 304 Commonly Known as 231 Rodgers Street, Quilcene, WA (Lot is Not Offered as Surplus Property for Sale); Hearing Scheduled for Monday, February 25, 2019 at 10:00 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 6. CALL FOR BIDS re: 2019-2021 Pavement Marking on Jefferson County Roads, County Project No. 18020490; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m., or Shortly Thereafter on Tuesday, February 19, 2019 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 7. APPROVAL OF PLANS AND CALL FOR BIDS re: South Discovery Road Pavement Preservation Project No. 1801976, County Road No. 601508, MP 3.180-MP 4.576; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:15 a.m., or Shortly Thereafter on Monday, February 25, 2019 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 8. AGREEMENT re: Economic Development Professional Services; In the Amount of$50,000 per year with a 3% annual increase eligible for payment through the Public Infrastructure Fund (PIF); Jefferson County Central Services; Economic Development Council (EDC) Representative, Brian Kuh, Executive Director 9. AGREEMENT NO. 30120351 re: Memorial Field Dugout Replacement Project; In the Amount of$21,037; Jefferson County Public Works; ACI Construction, Inc. 10. AGREEMENT re: Preliminary Surveying for Center Road M.P. 14.61-M.P. 15.01, Project No. 18020500, County Road No. 931507; In the Amount of$9,863; Jefferson County Public Works; Van Aller Surveying 11. AGREEMENT NO. CLH18247, Amendment No. 6 re: 2018-2022 Consolidated Contract; An Additional Amount of$50,437 for a Total Amount of$741,014; Jefferson County Public Health; Washington State Department of Health 12. 2019 DIGITAL SUBMITTAL OF CERTIFICATION OF ROAD LEVY re: Jefferson County Public Works; County Road Administration Board (CRAB) 13. MINUTES re: Regular Meeting Minutes of January 22, 2019 14. Payment of Jefferson County Vouchers/Warrants Dated December 28, 2018 Totaling $349,110.77 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS BRIEFING SESSION: The Commissioners reported on recent meetings they attended and County Administrator Philip Morley noted upcoming meetings and events. 2 DRAFT Commissioners Meeting Minutes of January 28, 2019 DISCUSSION AND POTENTIAL ACTION re: Mental Health and Substance Abuse Funding for 2019-2020; Jefferson County 1/10th of 1% Fund, (Hargrove Funds): Developmental Disabilities Coordinator Anna McEnery reviewed the proposed funding for 2019. Commissioner Brotherton moved to approve the recommended budget of$1,281,764.00 for Mental Health and Substance Abuse Funding for 2019-2020 as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. DISCUSSION AND POTENTIAL ACTION re: Department of Community Development Fee Schedule and Various Policies; HEARING NOTICE on Proposed Fee Schedule Ordinance; Hearing Scheduled for Monday, February 11,2019 at 10:00 a.m. in the Commissioners' Chambers,Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA: Department of Community Development (DCD) Director Patty Charnas, Planning Manager Austin Watkins and DCD Building Permit and Administrative Services Manager Jodi Adams briefed the Board on a proposed fee schedule for DCD. After discussion, Commissioner Brotherton moved to give DCD and staff the ability to modify the Unified Development Code (UDC) by amending the definition of Development Regulations under 18.45.090 and 18.10.040, to exclude procedures from the definition of Development Regulations and to take that to the Planning Commission for review. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve a HEARING NOTICE regarding a fee schedule Ordinance; Hearing Scheduled for Monday, February 11, 2019 at 10:00 a.m. in the Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting recessed at 11:10 a.m. and reconvened at 11:22 a.m. with all three Commissioners present. DISCUSSION re: Proposed Updates to the Jefferson County Personnel Administration Manual: Clerk of the Board/Human Resources Manager Erin Lundgren and County Administrator Philip Morley and Chief Civil Deputy Prosecuting Attorney Phil Hunsucker reviewed proposed updates to the Jefferson County Personnel Administration Manual. The Commissioners concurred to direct staff to move forward with distributing the edits to all staff and each union. The meeting recessed at 11:34 a.m. and reconvened at 12:00 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting recessed at 1:11 p.m. and reconvened at 1:34 p.m. All three Commissioners were present for the afternoon session. 3 Commissioners Meeting Minutes of January 28, 2019 D R T BRIEFING AND POSSIBLE ACTION re: Job Creation and Restoration Work on the Washington Coast Restoration Initiative (WCRI) Pulling Together Projects in 2018 and Plans and Projects for 2019: 10,000 Years Institute Member Jill Silver briefed the Board on the Pulling Together projects and presented a draft letter regarding a 12.5 Million funding grant for the Washington Coast Restoration Initiative (WCRI). The Board tabled discussion on the letter for later in the meeting. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:05 p.m. Chair Dean announced that the Executive Session will be held from 2:13 p.m. to 2:18 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Prosecuting Attorney regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:18 p.m. EXECUTIVE SESSION: An Executive Session was scheduled from 2:05 p.m. to 2:45 p.m. Chair Dean announced that the Executive Session will be held from 2:20 p.m. to 3:00 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 3:00 p.m. Chair Dean announced that the Board will recess for three minutes. The Board reconvened at 3:04 p.m. with all three Commissioners present. Chair Dean announced that the Executive Session will be from 3:05 p.m. to 3:25 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney and Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 3:25 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Question re: Commissioners attending Legislative Steering Committee • JeffCOM Board meeting • LETTER of SUPPORT re: 12.5 Million in funding for the Washington Coast Restoration Initiative (WCRI) in the 2019-2021 Capital Budget. Commissioner Sullivan moved to authorize the Chair to sign the letter with edits as discussed. Commissioner Brotherton seconded the motion which carried by a unanimous vote. • Census Bureau re: Boundary Annexation Survey • Rhododendron Carnival location • Trust Land Transfer • Calendar Coordination • Code Enforcement Officer and potential Jefferson County Code reform • Climate Action; software cost • Compensation Study; personnel benefits 4 DRAFTCommissioners Meeting Minutes of January 28, 2019 NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting 4:22 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Greg Brotherton, Member Deputy Clerk of the Board 5