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Home My WebLink AboutM020419 MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, February 4, 2019, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding previous questions about the new Oath of Office for Office. • Comment regarding Jefferson County needing infrastructure to promote retail sales. • Comment regarding the need for business licenses in Jefferson County and a proposed No Trespass Ordinance. • Comment regarding noise from the Port Townsend gun range. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. 18-1047-02,Amendment No. 2 re: Home Visiting Services; An Additional Amount of$132,494.02 for a Total of$513,008.22; Jefferson County Public Health; Washington State Department of Children, Youth, and Families (DCYF) 2. AGREEMENT NO. 15-1189C,Amendment No. 2 re: Big Quilcene River Floodplain Key Pieces Project to Increase Scope of Restoration Activities;No Change in Dollar Amount; Jefferson County Public Health; Washington State Recreation and Conservation Office 3. AGREEMENT re: Surveying Services for the South Discovery Road Pavement Preservation Project No. 1801976, County Road No. 601508; In the Amount of$10,368.32; Jefferson County Public Works; Van Aller Surveying 4. ADVISORY BOARD RESIGNATION re: Mental Health/Substance Abuse Advisory Committee; Citizen at Large Representative, Kaitlan Cosolito 5. MINUTES re: Regular Meeting Minutes of January 28, 2019 6. Payment of Jefferson County Vouchers/Warrants Dated January 28, 2019 Totaling $77,588.01 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. 1 Commissioners Meeting Minutes of February 4, 2019 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on recent meetings they attended. The meeting recessed at 9:50 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. HEARING re: Solid Waste Transport and Disposal Agreement: Public Works Solid Waste Manager Thomas Boatman explained the proposed Solid Waste Transport and Disposal Agreement,timeline of the process, and why the Department believes Republic Services is the best choice. He stated there would be no rate increase with the proposed agreement. County Administrator Philip Morley and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker suggested edits to the agreement prior to the hearing, which Public Works and the Board reviewed. Chair Dean opened the hearing for public testimony. Richard Talbot provided testimony. Hearing no further testimony, Chair Dean closed the hearing. After the Commissioners reviewed suggested edits to the agreement, Commissioner Sullivan moved to authorize Public Works staff to move forward to finalize the agreement with Republic Services, with the suggested staff edits, and to schedule it for approval at a later date. Commissioner Brotherton seconded the motion which carried by a unanimous vote. DISCUSSION AND POTENTIAL ACTION re: Code of Conduct/Trespass in County Facilities; Hearing Notice: (If Approved) Hearing Scheduled for Tuesday, February 19, 2019 at 10:15 a.m. in the Commissioners' Chambers,Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend,Washington: Chief Civil Deputy Trevor Hansen and Chief Civil Deputy Prosecuting Attorney Philip Hunsucker briefed the Board on updates to the proposed Code of Conduct/Trespass Ordinance in County Facilities. Chief Civil Deputy Hansen explained incidences that occurred at the Courthouse, outlining the need for the proposed code. After discussion, Commissioner Sullivan moved to approve the Hearing Notice. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONER BRIEFING—Continued: The Commissioners reviewed miscellaneous items and topics to discuss in the afternoon session. The following items were discussed in more detail during the morning session: • Calendar Coordination • Department of Community Development; upcoming hearing and proposed fee schedule The meeting recessed at 11:08 a.m. and reconvened at 1:42 p.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of February 4, 2019 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • CANCELLED - UPDATE re: Washington State University (WSU), Jefferson County Extension, 4-H and After School Program • UPDATE re: Marine Resources Committee (MRC)2018 Work Performed and 2019 Project Schedule • Washington Department of Fish and Wildlife (WDFW) Payment in Lieu of Taxes • WDFW acquisition re: Duckabush Fire District parcel • DRAFT 2019-2021 Work Program • Proposed Unified Development Code (UDC) Advisory Committee The meeting recessed at 3:50 p.m. and reconvened at 3:56 p.m. with all three Commissioners present. • Calendar Coordination • Social media policy • Jefferson Transit; finance meeting • Marine Resources Committee (MRC); presentation re: abalone NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. c Y _, ` '' . s JEFFERSON COUNTY DHy��, 1:41,,,,,,, „ � =x BOARD F COMMISSIONERS Spki, N ,. # 'x, J a �- Kate De. air , '� ATTEST ,, ‘, Davis" `ilii v.1 , *le ea 4, (4,,,,.va, 4,i, jk Carolyn Gallaway, CMC reg .rothe I n, Member Deputy Clerk of the Board 3 .P,'°t*APC From: Philip Morley Sent: Monday, February 04, 2019 8:54 AM To: jeffbocc; David Sullivan; Greg Brotherton; Kate Dean Cc: Carolyn Gallaway Subject: Staff Testimony on Long Haul Contract Please add to the Hearing Record the following Staff Testimony on the proposed Long Haul Contract: • p. 3 paragraph 2: "...Facilities to accept Loaded Waste at the Jacob Miller Transfer Station...." Best to read "...from the Jacob Miller Transfer Station ..." However when I first spoke with Tom Boatman about this, I hadn't yet read that "Facilities" is a defined term referencing the Disposal Site. So this change would be nice, but is not required. • p. 13 Section 6.6(b)(2): to avoid violation of WA Public Records Act, add highlighted language as shown: "...'confidential business records' means all trade secrets, proprietary plans, financial data and the ideas and information contained therein, that Contractor designates to the County as confidential and makes available to the County for purposes of this Contract." • p. 15 Section 6.12(a): requires Contractor to notify County of any qualifying accidents within seven days. Perhaps we also want to require 24 hour notice for any qualifying accidents that take place in Jefferson County? This will better allow us to collect evidence related to the accident and liability, if needed. • p. 17 Article 7: Who picks up waste at the Quilcene Drop Station? Does Republic, or does County haul it to Jacob Miller? Do we need to specify that? • p. 27 Section 12.3(a)(11): "Pollution Liability (same as Marine Operations, see Section 12.4)." But Section 12.4 is Workers Compensation. Please fix Pollution Liability text. • Add "closure and post -closure" before the words "trust fund" in Section 6.10(b), so there is consistent usage of terms in Section 6.10. • Consider adding definitions for Contractor's Certificate (2nd Recital, p. 3), County Representative (Section 2.12), Contractor's Representative (Section 2.12)—all are capitalized terms in the Contract, but are not defined. • Consider deleting ", its successors or assigns" from the definition of County. There is no parallel addition to the definition of Contractor and this is covered generally in Section 18.4. • Consider changing to lower case the word "Party' in the definition of Execution Date or Date of Execution. "Party" is not a defined term. • Consider changing to lower case the word "Representative" (twice) in Section 5.1. "Representative" (alone) is not a defined term. • Consider deleting the space in "post- closure" in Section 6.11(1). • Consider adding a comma between the words "Contract" and "except" in Section 7.7(d). • Consider adding a comma between the words "Section" and "the County" in Section 9.3(e). • Consider deleting a space between the words "under Section 18.3" in Section 16.1(b)(3). • Consider deleting the underlining in the space after "... County Savings. If ..." Philip Philip Morley Jefferson County Administrator pmorley@co.iefferson.wa.us (360) 385-9100 x-383 This is a reminder that all email to or from this email address may be subject to the Public Records Act contained in RCW 42.56. Additionally, all email to and from the county is captured and archived by Information Services.