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CLALLAM COUNTY PUBLIC WORKS DEPARTMENT
REIMBURSABLE WORK AGREEMENT
This agreement, made and entered into this day of' , 20, by and
between Clallam County Public Works (hereinafter "Co ty"), Washington, a political subdivision of the State of WashinZrt on
and Jefferson County Public Works, Washington, a municipal Corporation (hereinafter "Public Agency, 623 Sheridan Street,
Port Townsend, WA 98368, the requesting agency, and shall remain in force for no longer than five years following the date
of this agreement, or to terminate on December 31, 2023, whichever comes sooner.
In consideration of the mutual covenants and promises contained herein, the parties to this agreement hereby agree as
follows:
1. Public Agency hereby requests the County to perform through the Road Division of the Public Works
Department, the following work at a time and in a manner convenient to County: construction (not exceeding ten thousand
dollars for cities unless done by contractor), repair or maintenance of Public Agency streets, bridges, drainage facilities,
sidewalks, curbings, traffic control devices, and further miscellaneous services including engineering and right of way services
on an individual basis. Upon written request from Public Agency made upon a form ("Work Task Request") supplied by the
County, the County agrees to perform work requested by Public Agency, reserving however, the right to the County Engineer
to deny or approve each request on an individual basis.
2. The County shall not be responsible for assuring that a request for work complies with bidding laws, and
other Federal, State and local regulations governing the performance of such work. The County assumes that any request for
work is lawful and assumes no liability should there be irregularities or illegalities in the request for work.
3. The Public Agency hereby agrees to reimburse the County for the costs of the work performed by the
County and its workers, based on the actual cost of labor, equipment rental, and materials used in the construction, repair, or
maintenance work involved, including costs for overhead, indirect costs, and fringe benefits to labor. The County shall submit
to the Public Agency a statement of the costs incurred in performance of the work, and within thirty (30) days thereafter the
Public Agency shall pay to the County the amount of the statement. Alternatively, the County and the Public Agency may
trade services of comparable value at the County's option.
4. It is understood and agreed between the parties to this agreement that the rights and duties under this
agreement shall not be assigned, transferred, delegated, or any portions subcontracted by either party without first obtaining
written permission of the other.
5. No liability shall attach to the County by reason of entering into this agreement, except as expressly
provided herein. The Public Agency agrees to defend, indemnify and hold the County, its appointed and elected officers,
agents and employees harmless from and against all loss or expense, including but not limited to judgments, settlements,
attorneys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or
agents or employees for damages because of personal or bodily injury, including death at any time resulting therefrom,
sustained by any person or persons, and on account of damage to property including loss of use thereof, if such injury to
persons or damage to property is due to the negligence of the Public Agency, its subcontractors, its successor or assigns, or its
or their agent, servants, or employees. Provided that nothing herein shall require the Public Agency to indemnify the County
against claims, suits, or demands based wholly upon the sole negligence of the County, its appointed or elected officials or
agents or employees. For the purposes of this paragraph any agents, servants or employees of the County performing work on
behalf of the Public Agency in accordance with this Agreement shall not be considered to be subcontractors, officials, agents,
servants or employees of the Public Agency.
6. There is no guarantee the work will meet the satisfaction of the Public Agency, nor that unsatisfactory work
will be repaired without additional compensation to the County. The County charges no profit to cover guarantees and does
not have total control over traffic, soils, weather, and other factors that might affect the work.
7. With respect to the performance of this Agreement and as to claims against the County, its appointed and
elected officers, agents and employees, the Public Agency expressly waives its immunity under Title 51 of the Revised Code
of Washington, the Industrial Insurance Act, as now or hereafter amended, for injuries to its employees and agrees that the
obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of
any employee of the Public Agency. This waiver is mutually negotiated by the parties to this Agreement.
J:\Users\mpeters2Wgreemmts\2018 RWA Jeff Cty. doc 11/16/18
8. If the other party to this agreement is a city, the County, in its performance of the work under this agreement
shall abide by the provisions of RCW 35.77.020, .030, and 040.
BOARD OF CLALLAM COUNTY
Date: 1 OWZ— 1 j
Attest: l-A/l�
P
Loni Gores, Clerk of the Board
Approved as to Form Only:
� a Z) -
Deputy Prosecuting Attorney Date
COMMISSI ERS ARD OF
JEFFERS CO' .TY, WASON�f9N
David W. Sullivan, Chair
Kate Dean, Member
Kathleen Kler, Member
Date: / 2-1 %
Approved as to form:
Philip C. Hunsucker ate
Chief Civil Deputy Prosecutor
Jefferson County Prosecutor's Office
JAUsers\mpetem2\Agreements\2018 RWA Jeff Cty. doe 11/16/18
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer/AL-1-
Agenda
ngineer/%Agenda Date: December 17, 2018
Subject: Interlocal agreement with Clallam County
Statement of Issue:
The proposed interlocal agreement for the mutual use of Jefferson County and Clallam County as
needed from time to time is desirable to establish a structure within which each entity may perform
reimbursable work for the other. The existing interlocal agreement expires December 16, 2018.
Analysis/Strategic Goals/Pro's & Con's:
The agreement simply provides a general framework for specific, later cooperation as mutually agreed
by Jefferson County and Clallam County representatives. There are no ongoing projects, but Clallam
County has assisted Jefferson County in the recent past with snow/ice control on the West End.
Fiscal Impact/Cost Benefit Analysis:
There is no intrinsic impact of the broad agreement. The impact of any specific project undertaken
under the terms of the agreement will be considered separately based on the needs of each entity.
The benefit for each agency is the ability to make use of skilled personnel and equipment appropriate
for a given task without having to develop that capability in-house.
Recommendation:
The Department of Public Work recommends the Board execute the attached interlocal agreement
and return to the department for processing.
Department Contacts: Matt Stewart, Road Maintenance Superintendent, 360-385-0890
Reviewed By:
hilip Morle C nty d r
Date
CONTRACT REVIEW FORM I�~
CONTRACT WITH: Clallam County [substituting Clallam document for previous Jefferson version]
(Contractor/Consultant)
CONTRACT FOR: Interlocal reimbursable services NOV 0 2 MM: Until terminated
AMOUNT: Dependent Upon Requirements PROCESS: Exempt from Bid Process
Consultant Selection Process
Revenue: DUR Cooperative Purchase
Expenditure: DUR Competitive Sealed Bid
Matching Funds Required: None Small Works Roster
Sources(s) of Matching Funds N/A Vendor List Bid
RFP or RFQ
X Other
Step l: REVIEW BY S E
Review by:
Date Reviewed:
APPROVED FORM Re urned for revision (See Comments)
Comments
Step 2: REVIEW BY PROSE,
Review by: �-
Date Reviewed:
APPROVED AS TO FORM ❑ i
Comments
ATTORNEY
Chief Civil Depur
for revision (See Comments)
Step 3: (If required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda.
(This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.)
H:\Interlocal agreements\Clallam\Contract Review Form for ILA - Clallam.docx rev. 4/26/2017
C. Hunsucker