HomeMy WebLinkAbout021919_ca02 615 Sheridan Street
' Port Townsend, WA 98368
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Public Healt January 25,2019
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
DATE: . tc& 90 1°1
SUBJECT: Agenda Item - Inter-local Agreement with Kitsap and Clallam Counties,
Regional Answering Service Program; January 1, 2019 — January 1,
2020
STATEMENT OF ISSUE:
Jefferson County Public Health requests approval of the interlocal agreement with Kitsap and Clallam
Counties to share a regional answering service; January 1, 2019 —January 1, 2020
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This agreement establishes a regional public health after-hours answering service program for Kitsap,
Clallam, and Jefferson Counties that shall be managed by the Kitsap Public Health District.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Reimbursement to Kitsap Public Health District will be paid annually. The costs will be will based on the
percentage of calls received by the vendor in the previous year. Based on recent estimates, the cost will be
approximately $255 per year.
RECOMMENDATION:
JCPH management requests approval of the interlocal agreement with Kitsap and Clallam Counties to share a
regional answering service; January 1, 2019 —January 1, 2020
REVIEWED BY:
datp /OP
ip Morley, o -ty A. si. . e Date
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
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P 1840
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Page age 1 of 4
INTERLOCAL AGREEMENT )l�
BETWEEN
KITSAP PUBLIC HEALTH DISTRICT,JEFFERSON COUNTY,AND
CLALLAM COUNTY
FOR REGIONAL ANSWERING SERVICE PROGRAM
This Interlocal Agreement ("Agreement") is made and entered into between the Kitsap Public Health
District ("District"), a Health District organized pursuant to chapter 70.46 Revised Code of Washington and
Section 9.52 Kitsap County Code;Jefferson County("Jefferson County"), a political subdivision of the State
of Washington; and Clallam County("Clallam County"), a political subdivision of the State of Washington.
The District,Jefferson County, and Clallam County are hereinafter collectively referred to as the "Parties."
The Parties mutually agree as follows:
1. Period of Performance: The period of performance of this Agreement shall begin January 1, 2019
and be reviewed no later than January 1, 2020.
2. Purpose: This Agreement establishes a regional public health after-hours answering service
program for Kitsap, Clallam, and Jefferson Counties that shall be managed by the District.
3. District Responsibilities:
A. Select and contract with an appropriate vendor to provide after-hours public health answering
services for the Parties.
B. Request after-hours public health call processing instructions from Clallam and Jefferson
Counties.
C. Provide Clallam and Jefferson Counties' instructions to the answering service vendor and
update instructions as requested by Clallam and Jefferson Counties.
D. Provide Clallam and Jefferson Counties with reports of after-hours call activity for their
respective jurisdictions.
E. Provide Clallam and Jefferson Counties with a quarterly summary of their respective after-hours
call activity processed by the after-hours answering service vendor.
4. Clallam and Jefferson Counties' Responsibilities:
A. Provide instructions to the District to process after-hours public health calls handled by the
answering service vendor. Provide updates to instructions as necessary.
B. Provide feedback regarding the answering service vendor, as needed, to the District.
5. Compensation: The District will pay the answering service vendor's fees per their contract with the
vendor. Clallam County and Jefferson County will reimburse the District upon receipt of a yearly
invoice. The costs will be allocated based on the percentage of calls received by the vendor for
Clallam and Jefferson Counties in the previous year.
6. Notices: Notices pursuant to this agreement shall be sent to:
If to the District: If to Clallam County:
Kitsap Public Health District Clallam County Health and Human Services
Attn:Jessica Guidry Attn: Jennifer Garcelon
KPHD 1840
Page 2 of 4
345 6th Street, Suite 300 111 East 3rd Street
Bremerton,WA 98337 Port Angeles, WA 98362
(360) 728-2267 (360) 417-2347
jessica.guidry@kitsappublichealth.org jgarcelon@co.clallam.wa.us
If to Jefferson County:
Jefferson County Public Health
615 Sheridan Street
Port Townsend, WA 98368
(360) 385-9420
jdanskin@co.jefferson.wa.us
7. Billings: Annual billings shall be calculated at the beginning of each calendar year for the previous
year and shall be sent to:
Clallam County Health and Human Services Jefferson County Public Health
Accounts Payable Accounts Payable
111 East 3rd Street 615 Sheridan Street
Port Angeles, WA 98362 Port Townsend, WA 98368
8. Indemnification: The Parties shall defend, indemnify and hold each Party, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the District
in performance of this Agreement, except for injuries and damages caused by the sole negligence
of the District. Solely for the purposes of this provision,District waives its immunity under Title 51
(Industrial Insurance)of the Revised Code of Washington and acknowledges that this waiver was
mutually negotiated by the Parties. This provision will survive the expiration or termination of this
Agreement.
9. Insurance: The Parties will maintain liability insurance coverage for their respective employees
maintaining the after-hours answering service program and responding to after-hours calls on
behalf of their agency. This liability insurance will cover medical malpractice, errors and
omissions, comprehensive general liability, automobile and similar liabilities for statutory and
contractual duties. Services performed are considered to be part of the job responsibilities of
each individual involved in the after-hours public health answering service program.
10. Statutory and Regulatory Compliance: The Parties shall comply with all applicable federal,state,
and local laws, regulations,guidelines,and standards in the performance of this Agreement.
11. Records Inspection and Retention: The District shall maintain books, records, documents,data
and other evidence relating to this Agreement and performance of the services described herein.
The District will retain for audit purposes all records related to this Agreement for at least six(6)
years after termination of the Agreement.
12. Successors and Assigns: The Parties,to the extent permitted by law, each bind themselves,their
partners,successors,executors, administrators and assigns to the other party to the Agreement
KPHD 1840
Page 3 of 4
and to the partners, successors, administrators and assigns of such other party in respect to all
covenants to the Agreement.
13. Amendment: This Agreement may be modified only by a written amendment executed by
authorized representatives of all Parties.
14. Termination: This Agreement may be terminated by any Party upon giving at least thirty(30) days
advance written notice to the other Parties.The District shall be reimbursed for calls received that
calendar year on behalf of the terminating Party up to the date of termination.
15. Dispute Resolution: In the event that a dispute or conflict arises under the Agreement that the
Parties are unable to resolve with good faith efforts, they shall allow the dispute to be decided by a
Dispute Panel in the following manner:A Mediator shall be mutually appointed by the Parties, and
each party shall appoint an additional member to the Dispute Panel. The Dispute Panel shall
review the facts, contract terms and applicable statutes and rules and make a determination of the
dispute. The determination of the Dispute Panel shall be final and binding on the Parties hereto.
The Parties shall equally share the costs, if any, for the services of the Dispute Panel.
16. Choice of Law:The Agreement has been and shall be construed as having been made and delivered
within the State of Washington and it is agreed by each party hereto that the Agreement shall be
governed by the laws of the State of Washington, both as to its interpretation and performance.
Any action at law, suit in equity, or judicial proceeding arising out of the Agreement shall be
instituted and maintained only in any of the courts of competent jurisdiction in Kitsap County,
Washington.
17. No Waiver: The Parties agree that the excuse or forgiveness of performance, or waiver of any
provisions of the Agreement, does not constitute a waiver of such provision or future performance,
or prejudice the right of the waiving party to enforce any of the provisions of the Agreement at a
later time.
18. Severability: If a court of competent jurisdiction holds any provision of the Agreement to be illegal,
invalid, or unenforceable, in whole or in part, the validity of the remaining provisions will not be
affected, and the Parties' rights and obligations will be construed and enforced as if the Agreement
did not contain the particular provision held to be invalid. If any provision of the Agreement
conflicts with any statutory provision of the State of Washington,the provision will be deemed
inoperative to the extent of the conflict or modified to conform to statutory requirements.
19. Notices: Any notices will be effective if personally served upon the other party or if mailed by
registered or certified mail, return receipt requested, to the addresses set out in the Agreement
representative's provision of the Agreement.
20. Survival:Those provisions of the Agreement that by their sense and purpose should survive
expiration or termination of the Agreement shall so survive. Those provisions include but are not
necessarily limited to the following: Indemnification, Termination, Dispute Resolution,
Confidentiality, Choice of Law, No Waiver, Records Inspection and Retention, and Severability.
KPHD 1840
Page 4 of 4
21. Entire Agreement: This Agreement constitutes the entire agreement between the Parties
regarding its subject matter. Any oral or written representations not expressly incorporated in this
Agreement are specifically excluded.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date set forth below.
KITSAP PUBLI EALTTRICT CLALLAM COUNTY
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By: By: �,,,�►�
ID
Keith Grellner, Administrator Name: at ZS, Chair
Date: 12/(/70/U Date: 11 t 1.9
JEFFERSON COUNTY 4pproved as to form onl42bJJ?
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064 atl V1:2-61
David Alvarez
By: Chief Civil Deputy Prosecuting Attorney
)c 442 b.Qit rt. Clailam County
Chair
Date:
Approved as to orm:
19. c zi,A 9
Philip Hunsucker,
Chief Civil Deputy Prosecutor
Atte :
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rk of the Board