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HomeMy WebLinkAboutM061702District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Week of June 17, 2002 The meeting was called to order by Chairman Richard Wojt. Commissioners Glen Huntingford and Dan Titterness were both present. APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of May 28, 2002 and June 3, 2002 as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Jean Baldwin, Health and Human Services: OJDDP Grant and MCH Position: Community Health Director Jean Baldwin explained that the Health and Human Services Department has been awarded a Governor's Juvenile Justice Advisory Committee award for a 3 year project to reduce or prevent delinquency through nurse home visits to pregnant and parenting families. These funds will be used to expand the Department's current nurse home visit program. County Administrator David Goldsmith advised that this award requires the hiring of staff. Jean Baldwin explained that there are 5 people currently on staff that would be supervised by the person filling this new position. Only one of these people is funded by the County's General Fund. This new position will be an exempt management position that can help with the supervision of the Department. The Maternal Child Health Care program provides about $300,000 of business a year to local grocery stores. This program will be able to serve more families without the economic screening. Commissioner Titterness moved that the Health Department be authorized to hire a person for this program. Commissioner Huntingford seconded the motion which carried by a unanimous vote. Commissioner Huntingford also asked that a listing of grant funded positions held by County employees be compiled. A suggestion was made to revise the staffing schedule to show grant funded positions in a separate column. Page 1 Commissioners Meeting Minutes: Week of June 17, 2002 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith reported on the following: · Consent to Assign Interest; To Provide Housing Rehabilitation Loans to Low to Moderate Income Households in Jefferson County; Olympic Community Action Programs (OlyCAP): A grant was received by Olympic Community Action Programs (OlyCAP) for Jefferson County low to moderate income households to receive loans for housing rehabilitation. The County administers this grant for OlyCAP and will need to assign OlyCAP the authority to approve these loans as they are requested. Commissioner Titterness moved to approve the Consent to Assign Interest for the Housing Rehabilitation Loan Program administered by the County for Olympic Community Action Programs. Commissioner Huntingford seconded the motion which carried by a unanimous vote. · HB 2498 sets up a process for designation of"industrial land banks" in counties that meet certain criteria, but it doesn't appear that Jefferson County qualifies because the unemployment rate is not 20% higher than the State average. The legislation includes wording to allow "a County that reaches from the Pacific Ocean to Hood Canal" to be included, however, other counties are specifically named in the legislation. The recommendation from our Legislators is to proceed with this and then get the legislation amended to specify Jefferson County. Commissioner Titterness stated that he doesn't want the County to lose out on this opportunity. Commissioner Huntingford noted that there are several down zoned properties in the County that would benefit from this legislation. · The County doesn't have a right-of-way to extend Otto Street beyond Old Fort Townsend, however, there is a waterline and power line in that area that could possibly serve as a 100 foot right-of-way. · When the Six Year Road Program is reviewed, the Board needs to look at funding because emergencies have taken away much of the funding for non-emergency projects. The Board needs to set aside money for emergency situations to allow regular maintenance programs to go forward. · An additional $250,000 is available from the State Department of Ecology to run Juvenile Services' Community Litter Clean up Program and they would like to expand the program to 7 days a week throughout the year. They also need funding for a new vehicle. A grant application was submitted for an additional $20,000 for this program expansion. · The County has applied for a hazard mitigation grant for the Clock Tower. Before this grant can be awarded, the County is required to do a community assessment about how to reduce the impact from natural disasters. PUBLIC COMMENT PERIOD: The following comments were made: There have been town meetings and facilitated meetings and now the City is going to have a facilitated town hall meeting; the majority of the people at the City's meeting felt the County was on the right track regarding Glen Cove; the Growth Management Act is flawed because it will allow anyone with $100 to appeal the decisions of the County; appreciation for the efforts of the County at Glen Cove; the opinions from the groups at the City's meeting on Glen Cove were "white washed;" the PLC members of the reporting groups at the City's meeting indicated that the PLC is going to appeal any action the County takes at Glen Cove; the UDC has an Outdoor Shooting Range designation which uses National Rifle Association Guidelines but there is an error because Page 2 Commissioners Meeting Minutes: Week of June 17, 2002 the UDC says "100 yards" and it should be "100 feet" according to the NRA; the "Wisdom Council" concept for County government could be instituted as a 2 year project; a question about the status of the permit on the Fred Hill asphalt plant and the hours of operation for the Shine Pit (Al Scalfreported that questions and complaints have been received by DCD about the Fred Hill and gce Paving operations in the Shine area. The Department will be responding to these questions and complaints, but it will be awhile before this document is ready for release. There is no application for the Fred Hill operation in the Thorndyke area at thispointO a representative of Fred Hill Materials reported on their hours of operation which are typically only in the morning (5:30 a.m.); their operation is quiet and has not exceeded any noise level requirement; the Fred Hill pit has been in operation since 1979; Fred Hill Materials does not do strip mining; the expansion of the mineral resource overlay would allow Fred Hill to mine an additional 500 acres over 10 years; and Fred Hill is providing information and tours to the public because they are invested in the community. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Huntingford moved to delete Item 5 and to adopt and approve the balance of the Consent Agenda as submitted. Commissioner Titterness seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 35-02 re: Establishing a New Fund to be Known as the Jefferson County Affordable Housing Fund 2. RESOLUTION NO. 36-02 and HEARING NOTICE re: Intent to Declare County Surplus Equipment; Hearing Scheduled for Monday, July 1, 2002 at 11:00 a.m. in the County Commissioners' Chambers 3. HEARING NOTICE re: Six Year Transportation Improvement Program; Hearing Scheduled for Monday, July 1, 2002 at 10:30 a.m. in the County Commissioners' Chambers 4. AGREEMENT, Settlement re: Unified Development Code (UDC) Appeal to the Western Washington Growth Management Hearings Board, Case No. 01-2-0016; Port of Port Townsend 5. DELETE AGREEMENT re: Professional Services for Facilitation of Saltwater Intrusion Focus Group; Seward Associates' Consulting 6. AGREEMENT re: 2002 Pavement Marking on Various County Roadways, Project #MT1560; Jefferson County Public Works; Apply-A-Line 7. Accept Resignation from Olympic Area Agency on Aging (O3A) Advisory Board Member; Glee Hubbard WORKSHOP re: Park, Recreation and Open Space Plan: Parks and Recreation Manager Warren Steurer reported that the this plan will go to the Planning Commission for their review. The workings of the Plan are in Chapters 6, 7, 8 and 11. The balance of the chapters address resources that are available in Jefferson County. Tom Beckwith, Project Consultant pointed out that the services will have to be financed by alternative methods in the future and there are suggestions for alternative financing in Chapter 6, Finances. New facilities are discussed in Chapter 7. Chapter 11 proposes financing scenarios including a Metropolitan Park District or a Recreation Service District. Tom Beckwith reviewed 3 scenarios showing projections on Page 3 Commissioners Meeting Minutes: Week of June 17, 2002,~-"¢~,~ financing for portions of the 20 Year Plan. All of the projects and scenarios assume joint ventures between the County and other groups (the City, organizations, etc.) David Goldsmith asked what the differences are between these Districts? Tom Beckwith answered that the 3 alternatives are: 1) A Recreational Service Area which is similar to an LID. People within the area can vote on whether they want to tax themselves for specific services. These are not long term levies, there can be more than one, and they can overlap. 2) A Recreation Service District can impose 3 year operating or construction levies. 3) A Metropolitan Park District can use a continuous financing levy. The Consultant is currently working with 3 cities and 2 counties to use this tool. Commissioner Huntingford asked about the cost per person of $1,967 listed on page 253 in Chapter 117 Tom Beckwith explained that this is the cost for existing levels of service determined by taking the value of all current assets at market value. Residents are concerned about their taxes and whether this type of proposal will lower their overall taxes. Chapter 11 provides the public with the information they need to make decisions about what they will and will not support. Warren Steurer added that the estimates for recreation services and operations and maintenance are based on a full program and this is not the current level of service. David Goldsmith asked what percentage of the Hotel/Motel Fund is being proposed for use in this program? Tom Beckwith answered that 10% per year over 6 years is proposed from the Hotel/Motel Fund for projects that meet the qualifications for this funding. Commissioner Titterness moved to forward this plan to the Planning Commission. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The Board met in Executive Session from 11:00 to 11:30 a.m. with the County Administrator to discuss a personnel matter. Transmittal of Planning Commission Recommendation re: Comprehensive Plan Amendment Final Docket: Randy Kline, Associate Planner, reported that this is the transmittal of the Planning Commission's recommendation for the final Comprehensive Plan Docket that was developed after their June 5, 2002 public hearing. They have recommended including 11 of the 14 proposed amendments on the final docket. The Planning Commission and DCD staff are recommending different dockets. DCD recommends including 9 of the 14 proposed amendments on the final (see written recommendation to the Board dated May 24, 2002) docket. The two amendments that DCD and the Planning Commission disagree on are: · MLA-02-229: David Whipple proposed a new land use category to be established within 500 feet of Rural Village Center boundaries which would include the waiver of land use fees for non-profit and Page 4 Commissioners Meeting Minutes: Week of June 17, 2002 self-help organizations to encourage affordable housing. This is a worthy amendment that could be pursued, but DCD doesn't have the staff resources to do the necessary research at this time. Staff recommends that this not be included on the final docket because they don't feel they can give it the attention it deserves. MLA02-232: J. Frank Schmidt & Son own a large block of commercial rural forest and timberland in the Brinnon area. This was included on the docket last year, but in order to change the regulations a Forestlands Task Force would have to be convened. DCD staff feels that there is not a pressing need for this amendment because they are able to address this situation 99% of the time. If a residence is built on a property adjacent to commercial forestland there is a setback of 250 feet and this can be reduced on the administrative level. One parcel being discussed in the application is already being harvested. Randy Kline advised that if the Commissioners choose to differ with the Planning Commission recommendation, they must hold a public hearing. DCD recommends that the Board establish the final docket to include the 9 proposed amendments in the staff recommendation and that a hearing be scheduled on MLA02-229 and MLA02-232. There is nothing in Section 9.6 of the UDC that precludes the Board from putting some of these amendments on the docket and holding a public hearing on the others. If the Board holds a public hearing, a decision on the final docket would be available by mid-July and the final action on the amendments would be scheduled before the second week of December. Commissioner Titterness stated that both the Planning Commission and DCD agreed that MLA02-227 should not be on the docket and he asked staff the reasoning behind this. A1 Scalf stated that this amendment isn't included because they feel that the current discussion and definition of "built environment" in the Comprehensive Plan is adequate. Randy Kline noted that the definition is general enough to include infrastructure above and below ground and he read the definition from page G3 of the Comprehensive Plan. Deputy Prosecuting Attorney David Alvarez stated that the definition is currently defined by case law and the wording in the Comprehensive plan is general enough to represent the latest case law. Commissioner Titterness asked if the definition needs to be defined further as part of an ordinance since it is not appropriate to enhance the definition in the Comprehensive Plan? Randy Kline replied that if this definition was amended, he would suggest that the SEPA definition be used which states that the "built environment" includes infrastructure above and below ground. David Alvarez stated that he believes the current definition is workable. Chairman Wojt asked about the Planning Commission's discussion regarding the Tri Area UGA? Randy Kline replied that the recommendation from the Tri Area Planning Group is to wait until 2003 to do a UGA amendment. The majority of the testimony against the UGA cited the high cost of infrastructure. There was a discussion about what needs to be done if this item is docketed. Randy Kline pointed out that a lot of analysis has been done, but a Capital Facilities Plan, development regulations, and interlocal agreements with the entities that can provide service in this area will be required. Commissioner Titterness asked if the boundary is amendable if this is docketed today? Randy Kline explained that the Tri Area Planning Group Page 5 Commissioners Meeting Minutes: Week of June 17, 2002 worked with staff to draw the internal lines. Zones were identified within the area. environment analysis and develop maps of the commercial boundaries. DCD will need do a built There was a lengthy discussion about the forest lands buffer amendment going through another amendment cycle and another public hearing and the possibility that it may not be docketed this year. Commissioner Titterness stated that he believes the Board agreed to docket this amendment in this cycle when they pulled it off last year. Commissioner Titterness moved to docket all of the amendments in the Planning Commission's recommendation except for MLA02-229 which will be held for a separate public hearing. Commissioner Huntingford seconded the motion. The Chairman called for a vote on the motion. Commissioner Huntingford and Commissioner Titterness voted for the motion. Chairman Wojt voted against the motion. The motion carried. Commissioner Wojt clarified that he supports the docketing of all the amendments except the forest land buffer amendment. Discussion re: Formation of Water Conservancy Board: Natural Resource Manager Dave Christensen reported that a few years ago the PUD submitted a petition to form a Water Conservancy Board. The County Commissioners deferred action on the request because of several issues. New legislation has resolved one issue and the WRIA watershed planning process is further along. A major concern is the implementation costs that are estimated at $1,500 to $10,000. David Christensen stated that the PUD is very interested in forming this Board because of water rights that they would like to have addressed. Mark Horton, a consultant, says that many applicants are paying the Department of Ecology to have a third party process their water rights. The DOE handles processing new water rights and changes or transfers of water rights. An applicant for a water right transfer can hire a consultant to process all of the applications above them on the list so that their application will be processed sooner. Commissioner Titterness asked if the PUD has offered a proposal to assist with the costs? Bill Graham, representing the PUD, stated that they have not made a fiscal proposal. David Goldsmith noted that the costs are basically for educating Board members. The County received a letter from PUD recently saying that they are willing to assist in setting up the Board. Bill Graham noted that they were thinking of physical assistance. Page 6 Commissioners Meeting Minutes: Week of June 17, 2002 The discussion turned to the immediate need for this type of Board. Dave Christensen offered to contact DOE to get a list of water right transfer applications in Jefferson County. He pointed out that usually people don't apply for water rights transfers until a Water Conservancy Board has been established and the process is known. Commissioner Titterness stated that it appears that the PUD is the primary beneficiary if this Board is established. Dave Christensen suggested that if there are not many applicants on the list, the PUD could hire a consultant to process the transfer. Dave Christensen explained that several of these Boards encompass more than one county or cover a specific WRIA area. Establishing a Board for WRIA 17 would have to be done in conjunction with Clallam County. The State wants water rights categorized by WRIA. Commissioner Titternesss stated that he does not want to move forward with the Water Conservancy Board until there is more legal analysis, it is determined how many applications there are, and a determination is made about the PUD's participation. Update re: Central Financial Systems Replacement Program RFP: Deputy County Administrator Gary Rowe reported that the County received 6 responses to the "Request for Proposals" advertised for replacement of the County's computerized financial system. These responses have been reviewed and the top 3 vendors: GEMS, Logo/New World, and HTE will be asked to do demonstrations. A final and best offer process will begin when the demonstrations are completed. Once the final vendor is determined there will be contract negotiations. The implementation phase with conversion of data will take at least a year and the new system will be up and running sometime in 2004. The estimated cost for a new system ranged from $500,000 to $1 million and all 3 of the top proposals were below $500,000. There isn't enough in the Information Services Fund to finance the new system, but arrangements can be made for a loan from the General Fund reserves to complete the financing. The County has used Computech's services for years and they are willing to enhance their system to suit the County's needs. Their proposal is not in the top 3, but they will stay in the running in case the top 3 don't work. Specific applications were reviewed, but several of the vendors can provide other programs that would require additional information for analysis. Another system that the County may be interested in is a tax appraisal system. The data from this new system will have to work with the data from the current system before a contract is signed with any vendor. Page 7 Commissioners Meeting Minutes: Week of June 17, 2002 Notice of Public Hearing re: Intent to Change County Road Name; Alcohol Loop Road to Hadlock Bay Road; Snow Water, LLC, Proponent: Commissioner Tittemess moved to approve the public heating notice to change a County road name from Alcohol Loop Road to Hadlock Bay Road. Chairman Wojt seconded the motion which carried. MEET1NO ADJOURNED , · - .~ ~ ~ · ~ , , ~ I / I Loma Delsey, Clerk of the Board JEFF~aa~SON COUNTY /~"N , D~x_Tiltem~s s, Member Page 8