HomeMy WebLinkAboutM070102District No. 1 Commissioner: Dan Titterness
District No. 2 Commissioner: Glen Huntingford
District No. 3 Commissioner: Richard Wojt
County Administrator: David Goldsmith
Deputy County Administrator: Gary Rowe
Clerk of the Board: Lorna Delaney
MINUTES
The meeting was called to order by Chairman Richard Wojt. Commissioner Dan Titterness
was present. Commissioner Glen Huntingford was not present.
APPROVAL OF MINUTES: Commissioner Titterness moved to approve the minutes of
June 10, 2002 as submitted. Commissioner Wojt seconded the motion which carried.
Larry Fay, Environmental Health re: Request to Employ a Clerk Hire to Assist with
Clerical Duties and Administrative Support Services: The Board concurred that the clerk hire position in
the Animal Services Department be filled in order to provide care for the animals at the Shelter on the
weekend. They also agreed with the change in the "call out" level of service proposed by the Health
Department as a budget reduction measure.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David
Goldsmith reviewed the following items:
· Letter to the Port Ludlow Drainage District: A draft letter to address questions raised by the Port
Ludlow Drainage District Commissioners was presented for the Board's approval. Commissioner
Titterness moved to approve and sign the letter as presented. Commissioner Wojt seconded
the motion which carried.
· Strategic Plan Review: The County Administrator's Management Team met to review the Strategic
Plan because the current goals dealing with community health and development make it appear that
the County has the main responsibility for all of these goals, which is not the case. The Team
reviewed each goal to determine the County's role as lead agency, support agency, or having no
direct involvement. The Team will spend the next month rewriting the Strategic Plan for the Board's
review and approval. The Strategic Plan will be an integral part of the 2003 budget at the conclusion
of this review.
Page 1
Commissioners Meeting Minutes: Week of July 1, 2002
The summer After School Youth Program (formerly known as the YIPPEE program) has expanded
to include Chimacum and is serving 115 children. Secure Rural Schools (SRS) funds are being used
for this program instead of the grants that funded YIPPEE in the past. In the next few years SRS
funds will not be enough to fund the total cost of the program. Jefferson County elected to split these
funds 70/30 between the National Forest Service Roads programs and County programs. Most of the
other counties eligible for this funding took a 50/50 split. The Board may want to review the amount
of this split in the future.
A group has been meeting to review the best way to proceed with bringing broadband technology
services to the County. The WSU/Cooperative Extension Learning Center has also been working
with the PUD on this issue. A study will be done to determine the best option. The PUD has hired a
consultant to look at broad band technology.
The City of Port Townsend needs more technical support for their computer systems and the County
may need to hire a database manager to help provide these additional services to the City.
Commercial forest land buffer provisions in the Comprehensive Plan: One of the proposed
Comprehensive Plan Amendments is to update the commercial forest land regulations that require a
250 foot buffer on adjacent property. David Goldsmith and DCD staff met with the proponent of this
amendment. The concern is that this buffer affects platted adjacent properties with higher densities
and a 250 foot buffer means the loss of use on the platted lot. One option is to create an incentive for
the forest land owner to locate the buffer on their land with a transition zone that allows them to
create new lots with covenants that address the forest land issues. More data is needed on how many
platted lots are impacted by this problem.
The County and representatives from the City will be meeting to discuss expansion of the Regional
Services Contract to cover a proportionate share of the costs for Cooperative Extension, the Learning
Center, and E-911 services. Additional information technology services will also be discussed.
PUBLIC COMMENT PERIOD: The following comments were made: The level of anger,
frustration, and violence in the County is increasing which creates more problems, and there is less money to
be able to deal with them - creating jobs and economic opportunities needs to be a priority; the visibility is
bad at the intersection where Egg & I Road meets West Valley Road on the north side, and the bank needs to
be cut down, and there is also a bush that obscures visibility on the south side; and another bad intersection is
where cars park across from the Center Valley Store and block the visibility on Center Road.
Page 2
Commissioners Meeting Minutes: Week of July 1, 2002
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness
moved to delete Item 8 and to adopt and approve the balance of the items as presented. Commissioner Wojt
seconded the motion which carried.
8.
9.
10.
11.
Amended HEARING NOTICE re: Comprehensive Plan Amendment Final Docket; Hearing
Rescheduled from Monday, July 8, 2002 at 11:30 a.m. to Monday, July 15, 2002 at 11:00 a.m. in the
Commissioners Chambers
AGREEMENT, Interagency re: Traffic Safety Project; Jefferson County Sheriff's Office;
Washington State Traffic Safety Commission
AGREEMENT re: Provide Discounted Fees for Spay and Neutering of Adopted Pets; Jefferson
County Health and Human Services; Chimacum Valley Veterinary Hospital
AGREEMENT, Amendment No. 6 re: Passport Program; Amending Period of Performance and
Payment; Jefferson County Health and Human Services; Washington State Department of Social and
Health Services
AGREEMENT, Amendment No. 8 re: Early Intervention Program (EIP); Amending Period of
Performance and Payment; Jefferson County Health and Human Services; Washington State
Department of Social and Health Services
AGREEMENT, Amendment No. 5 re: Alternative Response System; Amending Period of
Performance and Payment; Jefferson County Health and Human Services; Washington State
Department of Social and Health Services
AGREEMENT re: Proctor Home Coordinator; Jefferson County Juvenile Services; Kelli Parcher
DELETE AGREEMENT re: Providing Legal Advertising for Jefferson County from July 1, 2002 through June 30,
2003; Peninsula Daily News (See Item later in Minutes.)
Request for Final Long Plat Approval #SUB94-00093; To Divide 7.86 Acres into 18 Residential
Lots, Located off of Mason Street in Port Hadlock; David and Meg Anderson, Applicants
Letter Requesting an Amendment to Include Jefferson County in EHB 2498, Establishing Major
Industrial Development (MID) Land Banks; Lynn Kessler, Jim Buck, and Jim Hargrove
Request for Overnight Parking at East Beach, Marrowstone Island on Saturday, July 27, 2002;
Roberta Hendrix
HEARING re: Changing the Name of a County Road from Alcohol Loop Road to
Hadlocl~ Bay Roa& Snow Water LLC, John & Joy Modispacher, Stephen Streaker, John Marshall, and
Port Hadlocl~ KSCLLC, Petitioners: Wendy Ward, Public Works, reported that she has received no
comments on this proposed name change.
The Chair opened the public hearing. Hearing no comments for or against this name change for a County
Road from Alcohol Loop Road to Hadlock Bay Road, the Chair closed the public hearing.
Commissioner Titterness moved to approve RESOLUTION NO. 38-02 changing the name of this County
Road as proposed. Commissioner Wojt seconded the motion which carried.
Page 3
Commissioners Meeting Minutes: Week of July 1, 2002
HEARING re: Six Year Transportation Improvement Program: Bruce Laurie, Public
Works, explained that there is a requirement that the Six Year Transportation Improvement Program (TIP)
be reviewed annually. The first project on the list is Irondale Road. Projects are moved around as funding is
available or not available. Road projects are subject to a priority rating system before they are put on the TIP.
He then reviewed the Quinault South Shore Road project which is #15 on the TIP. Chairman Wojt
suggested that it might be more cost effective to give this 1 mile strip of road to Grays Harbor County.
Grays Harbor County has been contacted, Bruce Laurie explained, but doesn't seem to be interested. Much
of the road needs drainage improvement. Frank Gifford, Public Works Director, advised that the
Department's objective is to pave this road so that Grays Harbor County will be interested in taking it over.
Chairman Wojt asked if the County has talked with Grays Harbor County about renting their equipment for
maintenance of this road? Frank Gifford explained that Grays Harbor County doesn't have equipment to
maintain gravel roads, but the Public Works Department is continually in contact with them about this road.
Commissioner Titterness pointed out that the Board has been discussing an extension of Otto Street which
isn't on the TIP. He asked how this project would move onto the list? Bruce Laurie explained that Public
Works needs to help the Board make decisions on what to put on the list. The priority rating system responds
to the needs of the existing road system. Public Works will put this project on the list at the Board's
direction. Frank Gifford added that the list allows the County to legally work on projects even if they are
unfunded. Commissioner Titterness suggested that the Otto Street extension be put on the TIP as a study
project. Frank Gifford asked why the Board feels this section of road should be developed? Commissioner
Titterness explained that this extension has been proposed to help alleviate the increasing traffic on Highway
20. He thinks that it makes sense to have a study done to see if it is feasible. Chairman Wojt agreed that the
Otto Street Extension be put on the list as a study project.
Chairman Wojt reported that Alvin Grondahl commented during the Public Comment Period about the Egg
& I Road and visual obstructions at the intersection with West Valley Road. Bruce Laurie advised that
Public Works will look into these concerns. Mr. Grondahl also mentioned the triangle at Center Valley
where cars are parked for car pooling. Mr. Grondahl's letter was given to Bob Turpin, County Engineer.
Bruce Laurie then reviewed the projects on the Six Year TIP that have been started:
#2)
#3)
# 4)
# 5)
# 9)
#42)
Larry Scott Trail is a continuation.
Paradise Bay Road, Phasel will start engineering.
Gibbs Lake safety improvements.
Center Road Overlay.
Paradise Bay Road, Phase 2.
The Olympic Peninsula Bike Map is currently being worked on because funding is available.
Jefferson County is the sponsor for this work and is administering the grant.
Page 4
Commissioners Meeting Minutes: Week of July 1, 2002
Chairman Wojt asked if Public Works is also reviewing the policy for accepting roads as County Roads?
Frank Gifford reported that the Department will be coming to the Board with a clarification on that policy.
They also have clarification on the policy and process for abandoning roads. The discussion continued on
these policies and the issues around them. Bruce Laurie pointed out that the County receives $2,000 per year
per mile of road from the gas tax which totals approximately $1.272 million annually. It costs about $7,400
per mile per year for maintenance of roads. This is an average because the cost varies depending on the
location of the road, the number of culverts, etc.
Chairman Wojt opened the hearing for public comment. Hearing none, the Chair closed the hearing.
Commissioner Titterness moved to approve RESOLUTION NO. 39-02 adopting the Six Year
Transportation Improvement Program, with the addition of the Otto Street Extension feasibility study
project. Chairman Wojt seconded the motion which carried.
AGREEMENT re: Providing Legal Advertisingfor Jefferson County from July 1, 2002
through June 30, 2003; Peninsula Daily News: (See Consent Agenda Item 8.) Commissioner Titterness
moved to approve this agreement with the Peninsula Daily News for the County' s legal advertising.
Chairman Wojt seconded the motion which carried.
HEARING re: Intent to Declare Certain County Personal Property Surplus: Treasurer Judi
Morris explained that the Board approved an intent to declare certain County personal property as surplus on
June 17, 2002 and set this as the date for the public hearing. This hearing is for the public to comment on the
items proposed to be declared surplus.
The Chair opened the hearing for public comment. Hearing no comments for or against declaring the listed
items as surplus, the Chair closed the public hearing.
Commissioner Titterness moved to approve RESOLUTION NO. 40-02 the findings and determination to
declare the listed items of County personal property as surplus and to set the public auction for July 27, 2002
at 10:00 a.m. Commissioner Wojt seconded the motion which carried.
Discussion of Two Projects in the Capital Projects Budget: Frank Gifford, Public Works
Director, advised that the Public Works Department is working on 2 major capital projects: the Castle Hill
Office remodeling project and the Sheriff' s Administrative Building and remodel of the dispatch, E-911, EOC
and jail administration spaces. They want to make sure they are doing work that the Board supports. He
reviewed the plans for the Sheriff' s Office improvements. The project schedule lists the activities and when
they are anticipated to be done. The cost estimates for this work are:
Sheriffs Annex $1.8 million
Dispatch Center $741,000
$395,114 for site improvements
Page 5
Commissioners Meeting Minutes: Week of July 1, 2002
The total cost for these projects is expected to be $2.9 million. There has been $1.5 million in funding set
aside in this years budget. Public Works wants to make sure that the Board supports continuing these
projects at the scope, cost, and schedule as presented.
Chairman Wojt asked where the funding is coming from? Frank Gifford explained that the $1.5 million in
funding is in the County Capital Improvement and Construction and Renovation Funds.
Frank Gifford explained that to date $60,000 has been spent on the architectural pre-design and engineering.
An engineer has reviewed the project and done a cost analysis. A site plan and survey are available in both
hard copy and electronically, including a septic system analysis.
Commissioner Tittemess stated that he is looking forward to reviewing the detailed report. He has done
some cost estimates and these amounts seem high. Frank Gifford reported that the County is required to
build a public building for the best cost possible. Commissioner Tittemess said that he feels public
construction is a culture, but there is another culture with a different set of values and they will do it for a
different price.
After further discussion of the different cultures in construction and what is entailed in building a public
building, Commissioner Tittemess moved to instruct staff to begin negotiations with Integris for
architectural and engineering fees for the site, the Sheriff's Office Annex, the Dispatch Center and the
Emergency Operations Center. Chairman Wojt seconded the motion which carried.
ATTEST:
y
Dan Titterness, Member
Page 6