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HomeMy WebLinkAboutM071502District No. 1 Commissioner: Dan Titterness District No. 2 Commissioner: Glen Huntingford District No. 3 Commissioner: Richard Wojt County Administrator: David Goldsmith Deputy County Administrator: Gary Rowe Clerk of the Board: Lorna Delaney MINUTES Chairman Richard Wojt called the meeting to order at the appointed time. Commissioners Glen Huntingford and Dan Titterness were both present. COMMISSIONERS BRIEFING: Tom McNerney, Chair of the Planning Commission, explained their concerns about the proposed Sea Water Intrusion Ordinance. The Planning Commission feels more time is needed to review the "best available science" that is currently being used. The County's ordinance falls short of what can be done. Eileen Rogers, Planning Commission Member, reported that several members met with the Island County hydrologist who compared the Island County policy with the proposed Jefferson County ordinance. These Planning Commission members feel that the County needs to investigate and study this issue more so that the policy isn't overly burdensome. Phil Flynn, Planning Commission Member suggested that staff from Island County be asked to do a workshop for the Board and the Planning Commission. Dwayne Wilcox, Planning Commission Member said that the County staff is doing a good job, but they don't have the technical background to do this work. Chairman Wojt asked what is required for the County to comply with the Hearings Board order? David Goldsmith answered that the County needs to have something to the Hearings Board by August 7, 2002; and he doesn't know if the County can ask for an extension. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator David Goldsmith explained that the filing period for elected offices is next week, and any changes that the Board wants to make to the Commissioners salary must be done before the filing period. The last time the Elected Officials salary matrix was changed was in 2001. He then reviewed the theories regarding setting salaries for Elected Officials: 1) When a person is elected to an office they become fully responsible for the duties of that office and the salary should be set at the appropriate level, and 2) A person elected to office gains experience and becomes more valuable the longer they serve, so they should start at a lower salary initially with annual step increases throughout their term. He pointed out that the Board adopted the second theory when they passed Resolution No. 43-98 setting up the Elected Officials Salary Matrix. The current salary schedule is comparable to other counties' salary schedules for elected offices. Page 1 Commissioners Meeting Minutes: Week of July 15, 2002 Commissioner Huntingford asked if Step 5 is the actual market rate for the positions? David Goldsmith stated that is correct. A COLA was applied to the Elected Officials salaries at the beginning of 2002. Commissioner Titterness stated that the County needs to match salary increases to revenue increases. After further discussion the Board chose not to change the salary schedule for the Commissioners or other elected offices until they can discuss the change with the other Elected Officials. PUBLIC COMMENT PERIOD: The following comments were made: What is the status of the Chimacum Creek Park project? (The Board authorized that the purchase price for the property be negotiated); A picture of the proposed project has been represented by the Department of Fisheries which isn't what the citizens of the area have been working on (The Chairman explained that the property south of Irondale Road will be a County Park, while the property north of the road was purchased by the Department of Fisheries); A dedication ceremony for a sign about the pioneers at Lake Leland will be held at the Lake Leland Park at Noon on Thursday; regarding renaming 2 private roads off of Jacob Miller Road - 4 of the 6 property owners on one of the roads do not want the name Dragonfly Lane as proposed; The County should not continue the Tri Area UGA designation process because the majority of the residents in the area do not want a UGA and will take the County to the Hearings Board; The people of the Tri Area don't want to have a city imposed on them and this should not be on the Comprehensive Plan Amendment docket; Is there an adopted time table for the 2003 budget?; When will the negotiations with the City on the Regional Services Contract be done?; The Board was urged to read SHB 115 regarding gravel extraction in Mason County; DCD has issued a report on the Fred Hill Materials sites at Shine and Port Townsend; Fred Hill Materials is in compliance with the DNR permits at both of their Jefferson County sites; Fred Hill Materials has a right to operate and they have asked, in an informal way, to discuss their proposals with the community; Fred Hill Materials will not tolerate defamation of the company's character; and, there has been some clear cutting of property in the Olele Point area that has caused problems. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Titterness asked about the funding for Item 4? After checking with the Health Department, the Clerk reported that the agreement is fully funded by a grant. Commissioner Titterness moved to approve and adopt all of the items on the Consent Agenda as submitted. Commissioner Huntingford seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Reimbursable Work for Chipsealing; Jefferson County Public Works; City of Port Townsend 2. AGREEMENT re: Professional Veterinary Services; Jefferson County Health and Human Services; Oak Bay Animal Hospital 3. AGREEMENT re: Governor's Juvenile Justice Preventing Delinquency Early; Jefferson County Health and Human Services; Washington State Department of Social and Health Services 4. AGREEMENT Amendment #1 re: Supported Employment to Persons with Developmental Disabilities; Jefferson County Health and Human Services; Morningside Page 2 Commissioners Meeting Minutes: Week of July 15, 2002 6. 7. 8. 10. AGREEMENT re: HIV+ and AIDS Case Management Services; Ryan White Title I! Federal Funds; Jefferson County Health and Human Services; Bremerton-Kitsap County Health District Request for Waiver of Transfer Station Tipping Fee for Volunteer Groups Participating in Pleasant Tides Cleanup in July; Jefferson County Health and Human Services Request Approval of Stipend ($250.00) for the Development of the Salt Water Intrusion Task Force Recommendation; Mary Ann Seward Final Short Plat Approval #SUB00-00001; Hosfeldt Short Plat; To Divide 18.18 Acres into 3 Recreation/Residential Lots, Located off of Paradise Bay Road in Port Ludlow; Karen & Arthur Hosfeldt, Applicants Request for 12 Month Extension of Preliminary Long Plat Planned Unit Development Approval, Mats View Meadow, #SUB94-00102 and #ZON95-00053; To Divide 21 Acres into 19 Residential Lots; Located off of Oak Bay Road, Port Ludlow; Harold and Mary Ann Moe, Applicants Accept the Resignation of a Member Serving as Citizen at Large, on the Jefferson County LEOFF Disability Board; Mel Mefford Wendy Ward, Public Works re: Name Two (2) Private Roads at the End of Jacob Miller Road; Juan de Fuca Lane and Dragonfly Lane; Jefferson County Public Works, Petitioner: Wendy Ward, Public Works, reported that this procedure was necessary because of the need for a sixth address on this private road. The property owners to the west of Jacob Miller Road like the name Juan de Fuca Drive which doesn't conflict with any other road names in the County. The property owners to the east of Jacob Miller Road haven't come to a consensus about a road name. Public Works recommends that Juan de Fuca Drive be approved and that the Board remand the name of the eastern portion of the road to the property owners. She volunteered to work with them if they want a facilitator. Margaret Hannuksela said that she likes the name Juan de Fuca Drive but she has heard from other property owners that don't like it. Commissioner Huntingford asked if these property owners are on a rural route for mail? Ms. Hannuksela explained that she has home mail delivery, but many of the property owners have post office boxes. She was hoping the name could be East and West Jacob Miller Road, although she understands that the numbering isn't right for some of the other properties on the road and that east and west is too confusing for fire and police personnel. Commissioner Titterness moved to approve the name of Juan de Fuca Drive for the road to the west of Jacob Miller Road and to remand the determination for the road to the east of Jacob Miller Road back to the property owners for a decision within 10 days. Commissioner Huntingford seconded the motion. Lloyd Percel advised that they haven't been able to contact some of the property owners. He reported on the contacts they have been able to make. He thinks that it will be hard to come to a consensus. According to the ordinance, if the property owners can't come to a consensus, the Board makes the determination, Wendy Ward advised. Page 3 Commissioners Meeting Minutes: Week of July 15, 2002 The Chair called for a vote on the motion. The motion carried by a unanimous vote. Commissioner Huntingford asked how these people will be contacted? Wendy Ward explained that she will contact the property owners. The Board met in Executive Session from 10:30 to 11:00 a.m. with the Deputy Prosecuting Attorney, the Director of Community Development, and the County Administrator regarding actual litigation. HEARING re: Comprehensive Plan Amendment Final Docket; Add Application of MLA02-O0229 Proposed by David Whipple: Associate Planner Randy Kline reported that the final docket for Comprehensive Plan amendments has been established, however, amendment MLA02-00229, submitted by David Whipple, was taken off the docket. This hearing is to provide input to the Commissioners about including this amendment on the final docket. The proposal is to create a new land use category within 500 feet of Rural Village Center boundaries, including the waiving of land use fees for non-profit and self-help organizations, to encourage affordable housing. Department of Community Development staff does not have time right now to work on creating this land use category and they are recommending that this amendment not be included on the final docket. The Planning Commission recommended that it be included on the final docket by a 6-2 vote. Staff is against docketing this amendment because the type of analysis that is necessary is very time intensive and there are too many variables right now that could affect their findings such as designating a Tri Area UGA. Chairman Wojt opened the public testimony portion of the hearing. Tom McNerney, Planning Commission Chair, stated that originally he voted to put this amendment on the docket and now he regrets that action. He explained that he has 4 concerns about this amendment: 1) Creating a new land use category within 500 feet of Rural Village Center that includes commercial and residential property would be considered expanding a LAMIRD, and this is contrary to the GMA. 2) Any property within 500 feet of a Rural Village Center is included in this new category, which means that large tracts of acreage could be added. 3) Waiving permit fees on buildings for non-profit and self-help businesses would be better addressed in an ordinance.. 4) Rural densities need to be revisited throughout the County and that would be an appropriate time to look at inequities of densities in residential areas. He added that he agrees with the concept of the amendment, but it is a combination of 4 different proposals. Page 4 Commissioners Meeting Minutes: Week of July 15, 2002 Guy Rudolph, Irondale, spoke for this amendment because he feels it has some merits. He suggested that the County eliminate the Tri Area UGA process, which would give staff time to work on this and other projects. Regarding the Tri Area UGA amendment, he has reviewed public comments about it and none of them were in favor of it. Hearing no further comments for or against the final Comprehensive Plan Amendment docket, the Chairman closed the public testimony portion of the hearing. Commissioner Huntingford moved to accept the staff recommendation and not docket MLA02-00229 for further action at this time. Commissioner Titterness seconded the motion which carried by a unanimous vote. Review of Commissioners Salaries: David Goldsmith reviewed the salary matrix for Elected Officials, including the Commissioners, which is a step system with cost of living adjustments annually. The COLA is set by Board each year during the budget process. Chairman Wojt pointed out that Transit ties their COLA to revenue increases up to a capped amount, and not to the CPI. David Goldsmith further stated that most of the budget impact from salaries, wages and benefits results from increases in hours. Most of the County's workforce has reached the end of the step increases in their matrix. Commissioner Huntingford suggested that the Commissioners discuss any changes to the Elected Officials matrix with the other Elected Officials. The Board members concurred that they would not change the salary matrix for the Commissioners at this time. Steve Reinke, Reinke & Associates re: Update on E-911 System Implementation AND INTERLOCAL AGREEMENT Regarding Emergency Dispatching, Communications, and Other Services: David Goldsmith reported that the Sheriff' s Office is moving dispatch services to a stand alone department by the end of August. This process has been going on for several months. Steve Reinke, E-911 Transition Consultant, explained that there has been a great deal of progress on this project in the last few months. When he took the contract in March, he met with all the users and the agencies involved in the E-911 system and reviewed what the users wanted in the system and the level of service expected. The users identified the level of service, and that was used to determine the type of structure needed and what it would cost. The object is to deliver the most service for the amount of money available. During the process, the level of service has been defined and the staffing needs have been identified as: a director, a supervisor and 7 dispatchers which is a total of 9 employees. The funding for this department is feasible for this level of staffing. Page 5 Commissioners Meeting Minutes: Week of July 15, 2002 Dispatching is a specialty. Most dispatch centers find it takes 4 to 6 months of on-the-job training before a dispatcher can be left alone on the console. The job is challenging. Dispatchers become masters of multi- tasking. When 2 dispatchers are working at the same time, they can handle 3 times as much traffic as one dispatcher. The goal is to have 2 dispatchers working at peak times. Dispatch is a state of readiness - they get paid whether there is something going on or not. The additional staffing enhancement will allow the peak times to be handled more effectively. Funding in the E-911 arena includes some dedicated resources that can't be used for other things. There has been a new wireless tax added that will provide funding to cover calls coming in on cellular phones. It takes 3 times longer to process a wireless 911 call than the same call made from a land line phone. The new taxes are to provide the phone number and the cell sector, with the next phase to include a refinement of the location technology to meet a standard of pinpointing the area where the call is made to 300 feet at least 67% of the time. In rural counties it will be harder to locate the caller because it takes several cell sites to triangulate a position. E-911 is being funded from the State with $100,000 in salary assistance and up to $45,000 for the E-911 Administrator and another $35,000 for the master database coordinator (update the master street address database.) The interlocal agreement has been reviewed and approved by the City and County attorneys. The organizational structure of this County Department is somewhat independent under a 5 person governing board. Commissioner Huntingford asked if the call for service part of the contract has been worked out? Steve Reinke answered that it has been reviewed and everyone has agreed to the system. The agencies involved were comfortable about trying these recommendations. The agreement is that if something is dispatched, it is considered a call. This method is one way get a picture of how much burden a specific agency is putting on the Dispatch Center. It makes sense that those who use the service, pay for it. David Goldsmith added that the 5 member governing Board will make budgets decisions, hire/fire the Director, and decide how costs will be allocated between users. The Director makes the decisions on staffing. Commissioner Huntingford asked if the employees of the Dispatch Center are employees of the County? David Goldsmith explained that the Dispatch Center is a department of the County with an administrating board that oversees it. The employees are employees of the County and the staff will be subject to the personnel rules, Union agreements, etc. of the County. Chairman Wojt pointed out that the new Administrative Building for the Sheriff is needed to make this work. David Goldsmith explained that the Dispatch Center has to move out of the jail because it is not a jail function. It needs to run 24 hours a day, 7 days a week under any situation. In addition, it must be linked to the Emergency Operations Center because it is the eyes and ears of the EOC. The Sheriffs Administrative Offices don't need to have the same links. Page 6 Commissioners Meeting Minutes: Week of July 15, 2002 Commissioner Tittemess moved to approve the interlocal agreement as presented. Commissioner Huntingford seconded the motion which carried by a unanimous vote. The new JeffCom organization will be established August 1, 2002 if all of the agreements are ratified. MEETING ADJOURNED COUNTY MMISSIONERS Dan Titterness, Member Page 7