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Home My WebLink AboutKitsap Public Health District and Clallam Counties - 021919 q� (Cos((- AAJSLOEQ j�-�/ KPHD 1840 lJ ' •1 " a w Page 1 of 4 INTERLOCAL AGREEMENT BETWEEN KITSAP PUBLIC HEALTH DISTRICT,JEFFERSON COUNTY,AND CLALLAM COUNTY FOR REGIONAL ANSWERING SERVICE PROGRAM This Interlocal Agreement ("Agreement") is made and entered into between the Kitsap Public Health District ("District"), a Health District organized pursuant to chapter 70.46 Revised Code of Washington and Section 9.52 Kitsap County Code;Jefferson County("Jefferson County"), a political subdivision of the State of Washington; and Clallam County("Clallam County"), a political subdivision of the State of Washington. The District,Jefferson County, and Clallam County are hereinafter collectively referred to as the "Parties." The Parties mutually agree as follows: 1. Period of Performance: The period of performance of this Agreement shall begin January 1, 2019 and be reviewed no later than January 1, 2020. 2. Purpose: This Agreement establishes a regional public health after-hours answering service program for Kitsap, Clallam, and Jefferson Counties that shall be managed by the District. 3. District Responsibilities: A. Select and contract with an appropriate vendor to provide after-hours public health answering services for the Parties. B. Request after-hours public health call processing instructions from Clallam and Jefferson Counties. C. Provide Clallam and Jefferson Counties' instructions to the answering service vendor and update instructions as requested by Clallam and Jefferson Counties. D. Provide Clallam and Jefferson Counties with reports of after-hours call activity for their respective jurisdictions. E. Provide Clallam and Jefferson Counties with a quarterly summary of their respective after-hours call activity processed by the after-hours answering service vendor. 4. Clallam and Jefferson Counties' Responsibilities: A. Provide instructions to the District to process after-hours public health calls handled by the answering service vendor. Provide updates to instructions as necessary. B. Provide feedback regarding the answering service vendor, as needed, to the District. 5. Compensation: The District will pay the answering service vendor's fees per their contract with the vendor. Clallam County and Jefferson County will reimburse the District upon receipt of a yearly invoice. The costs will be allocated based on the percentage of calls received by the vendor for Clallam and Jefferson Counties in the previous year. 6. Notices: Notices pursuant to this agreement shall be sent to: If to the District: If to Clallam County: Kitsap Public Health District Clallam County Health and Human Services Attn: Jessica Guidry Attn: Jennifer Garcelon KPHD 1840 Page 2 of 4 345 6th Street, Suite 300 111 East 3rd Street Bremerton,WA 98337 Port Angeles, WA 98362 (360) 728-2267 (360)417-2347 jessica.guidry@kitsappublichealth.org jgarcelon@co.clallam.wa.us If to Jefferson County: Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 (360) 385-9420 jdanskin@co.jefferson.wa.us 7. Billings: Annual billings shall be calculated at the beginning of each calendar year for the previous year and shall be sent to: Clallam County Health and Human Services Jefferson County Public Health Accounts Payable Accounts Payable 111 East 3rd Street 615 Sheridan Street Port Angeles, WA 98362 Port Townsend, WA 98368 8. Indemnification: The Parties shall defend, indemnify and hold each Party, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts,errors or omissions of the District in performance of this Agreement,except for injuries and damages caused by the sole negligence of the District. Solely for the purposes of this provision,District waives its immunity under Title 51 (Industrial Insurance)of the Revised Code of Washington and acknowledges that this waiver was mutually negotiated by the Parties.This provision will survive the expiration or termination of this Agreement. 9. Insurance: The Parties will maintain liability insurance coverage for their respective employees maintaining the after-hours answering service program and responding to after-hours calls on behalf of their agency. This liability insurance will cover medical malpractice, errors and omissions, comprehensive general liability, automobile and similar liabilities for statutory and contractual duties. Services performed are considered to be part of the job responsibilities of each individual involved in the after-hours public health answeringservice program. 10. Statutory and Regulatory Compliance: The Parties shall comply with all applicable federal,state, and local laws, regulations,guidelines,and standards in the performance of this Agreement. 11. Records Inspection and Retention: The District shall maintain books, records, documents, data and other evidence relating to this Agreement and performance of the services described herein. The District will retain for audit purposes all records related to this Agreement for at least six(6) years after termination of the Agreement. 12. Successors and Assigns: The Parties,to the extent permitted by law,each bind themselves,their partners,successors,executors, administrators and assigns to the other party to the Agreement KPHD 1840 Page 3 of 4 and to the partners, successors, administrators and assigns of such other party in respect to all covenants to the Agreement. 13. Amendment: This Agreement may be modified only by a written amendment executed by authorized representatives of all Parties. 14. Termination: This Agreement may be terminated by any Party upon giving at least thirty (30) days advance written notice to the other Parties.The District shall be reimbursed for calls received that calendar year on behalf of the terminating Party up to the date of termination. 15. Dispute Resolution: In the event that a dispute or conflict arises under the Agreement that the Parties are unable to resolve with good faith efforts, they shall allow the dispute to be decided by a Dispute Panel in the following manner: A Mediator shall be mutually appointed by the Parties, and each party shall appoint an additional member to the Dispute Panel. The Dispute Panel shall review the facts, contract terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Panel shall be final and binding on the Parties hereto. The Parties shall equally share the costs, if any, for the services of the Dispute Panel. 16. Choice of Law: The Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is agreed by each party hereto that the Agreement shall be governed by the laws of the State of Washington, both as to its interpretation and performance. Any action at law, suit in equity, or judicial proceeding arising out of the Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in Kitsap County, Washington. 17. No Waiver: The Parties agree that the excuse or forgiveness of performance, or waiver of any provisions of the Agreement, does not constitute a waiver of such provision or future performance, or prejudice the right of the waiving party to enforce any of the provisions of the Agreement at a later time. 18. Severability: If a court of competent jurisdiction holds any provision of the Agreement to be illegal, invalid, or unenforceable, in whole or in part, the validity of the remaining provisions will not be affected, and the Parties' rights and obligations will be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If any provision of the Agreement conflicts with any statutory provision of the State of Washington, the provision will be deemed inoperative to the extent of the conflict or modified to conform to statutory requirements. 19. Notices: Any notices will be effective if personally served upon the other party or if mailed by registered or certified mail, return receipt requested, to the addresses set out in the Agreement representative's provision of the Agreement. 20. Survival: Those provisions of the Agreement that by their sense and purpose should survive expiration or termination of the Agreement shall so survive. Those provisions include but are not necessarily limited to the following: Indemnification,Termination, Dispute Resolution, Confidentiality, Choice of Law, No Waiver, Records Inspection and Retention, and Severability. KPHD 1840 Page 4 of 4 21. Entire Agreement: This Agreement constitutes the entire agreement between the Parties regarding its subject matter. Any oral or written representations not expressly incorporated in this Agreement are specifically excluded. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date set forth below. KITSAP PUBLI EALT ', TRICT CLALLAM COUNTY Ifir • By: iiitatilAifBy: �r►— II Keith Grellner, Administrator Name: "y, (7'Z._(\a__a, Chair Date: 12/6120/e Date: q (2.5 t is JEFFERSON COUNTY Pfrfroved as to form only by' r 004 e4". )4 2_01) g c)K__________ David Alvarez By: Chief Civil Deputy Prosecuting Attorney ga-t2. bean. Claiam County Chair .27//9/7- Date: Approved as to orm: 19 C / zi,A 9 Philip Hunsucker, Chief Civil Deputy Prosecutor Atte : rk of the Board Atte ‘ () )-N2 1 kM15 V 615 Sheridan Street ' Port Townsend, WA 98368 -Nor ceffvrson www.JeffersonCountyPublicHealth.org Consent Agenda Public Heqillt 1 January 25,2019 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director DATE: -b. lad 90 1°1 SUBJECT: Agenda Item - Inter-local Agreement with Kitsap and Clallam Counties, Regional Answering Service Program; January 1, 2019 — January 1, 2020 STATEMENT OF ISSUE: Jefferson County Public Health requests approval of the interlocal agreement with Kitsap and Clallam Counties to share a regional answering service; January 1, 2019 —January 1, 2020 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This agreement establishes a regional public health after-hours answering service program for Kitsap, Clallam, and Jefferson Counties that shall be managed by the Kitsap Public Health District. FISCAL IMPACT/COST BENEFIT ANALYSIS: Reimbursement to Kitsap Public Health District will be paid annually. The costs will be will based on the percentage of calls received by the vendor in the previous year. Based on recent estimates, the cost will be approximately $255 per year. RECOMMENDATION: JCPH management requests approval of the interlocal agreement with Kitsap and Clallam Counties to share a regional answering service; January 1, 2019 —January 1, 2020 REVIEWED BY: Ip Morley, o -ty Ada1' i Date Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (t) Always working for a safer and healthier community (t) 360-379-4487 ( °A— OkS 47 .-N.-i2- 615 Sheridan Street �' Port Townsend, WA 98368 eeerson www.JeffersonCountyPublicHealth.org Public Healthr- "* &,'r AD-19-141 CONTRACT REVIEW FORM JAN 2 9 2019 xi :: CONTRACT WITH: Kitsap and Clallam Counties 0 U CONTRACT FOR: Regional Answering Service Program TERM: January 1 2019 toa rItl, s.'ay COUNTY DEPARTMENT: Jefferson County Public Health For More Information Contact: Vicki Kirkpatrick Contact Phone #: X408 RETURN TO: Jenny Matter RETURN BY: ASAP AMOUNT: PROCESS: 0 Exempt from Bid Process 0 Consultant Selection Process Revenue: 0 Cooperative Purchase Expenditure: 0 Competitive Sealed Bid Matching Funds Required: 0 Small Work Roster Source(s) of Matching Funds: 0 Vendor List Bid 0 RFP or RFQ 0 Other: Interlocal Agreement Step 1: REVIEW BY RISK M , -' �1�/' �� t, Review by �� Date Reviewed: 1 kr APPROVED FORM ❑ Returned for revision (See Comments) r Comments: t- l l`Y'�'t'aree sl-.o.(9 6e. ne t..c e�P 1, l� � �S ..r>�ur,.si�fc� Qom: /° -- 61 b;5 C cX " /A&proc,•c.. s.-;s `rz-,sem coocez are4, 10 \°\ p 2: REVIEW BY PROS4TING T•21Y Y Review by: t; T Date Reviewed: , APPROVED AS TO FORM 0 Re rued for revision (See Comments) Comments: n, `C nye, dyi pith Q (This form to stay with contract throughout the contract review process) Community Health Environmental Health Developmental Disabilities WaterGuelity 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487 From: Keith Grellner [mailto:Keith.Grellner(@kitsappublichealth.orq] Sent: Tuesday, July 10, 2018 11:08 AM To: vkirkpatrick@co.jefferson.wa.us; Brastad, Andy Cc: Jessica Guidry Subject: Regional Duty Officer Answering Service (External Email: USE Caution) Hi Vicki and Andy. As you may be aware, Kitsap Health has been covering the cost of our Region 2 after-hours answering service for the past several years.We had been covering this cost with our DOH PHEPR grant revenues. At the end of last year, DOH informed us that we can no longer pay for this service solely out of PHEPR grant funds. Because Kitsap Health does not have any other outside revenue sources to help cover this cost, we have used local general public health dollars to cover the cost of the answering service. Because we have to use local dollars now,we need to ask that Jefferson and Clallam counties start covering a proportional cost of the answering service starting in 2019.A breakdown of the jurisdictional use of the answering service is below: 2017 2018 (Jan—June) Clallam 11 calls (10%of total) 7 calls(9%of total) Jefferson 22 (21%of total) 8 calls (10%of total) Kitsap 74 calls(69%of total) 63 (81%of total) 107 calls 78 calls The annual cost of the answering service is a modest$2,500/year. DOH is allowing KPHD to use about $800 of PHEPR funds to apply to this cost, leaving a balance of$1700 for our three jurisdictions to split up. Based on usage, the local shares for 2019 would be as follows: • Kitsap-$1,275 • Jefferson-$255 • Clallam -$170 Please let me know if this sounds reasonable to you, and we can work out the details before January. Thanks. Keith Grellner, RS I Administrator Kitsap Public Health District 345 6th St., Suite 300 I Bremerton, WA 98337 (360) 728-2284 Office I (360) 620-0074 Cell keith.grellner@kitsappublichealth.org I kitsappublichealth.org