HomeMy WebLinkAboutPIF M013019S
1 of 2
PUBLIC INFRASTRUCTURE FUND BOARD
Wednesday, January 30, 2019, 2:00 p.m.
Location: Jefferson County Board of Commissioners’ Chambers
Welcome & Introductions: Jefferson County Commissioner Kate Dean welcomed the Public
Infrastructure Fund (PIF) members to the meeting. Members present were: Jefferson County
District No. 1 Commissioner Kate Dean, City of Port Townsend Mayor Deborah Stinson, District
No. 2 At-Large Representative Gary Rowe, Port of Port Townsend District No. 1 Commissioner
Steve Tucker, Public Utility District No. 3 Commissioner Dan Toepper, Economic Development
Council (EDC) Team Jefferson Alternate Bill Lowry, District No. 1 At-Large Representative Joe
Johnson and District No. 3 At-Large Representative James Munn. Economic Development
Council (EDC) Team Jefferson Executive Director Brian Kuh attended by phone. Staff in
attendance was County Central Services Director, Mark McCauley and Jefferson County
Administrator, Philip Morley. Jefferson County Transportation Manager, Wendy Clark and a
Jefferson County Resident were present at the meeting as members of the public.
Review and approve Meeting Minutes: Member Deborah Stinson moved to approve the
Minutes of November 28, 2018. Member Steve Tucker seconded the motion which carried by a
unanimous vote.
Discussion & Potential Action re: Agreement to Finance Personnel in Economic Development
Office; EDC Team Jefferson: Staff Member McCauley advised the Board that the agreement
was approved by the County Commissioners on Monday, January 28, 2019 and that no other
action was required.
Discussion re: Project Proposal Evaluation Criteria: The Board reviewed the Draft and had a
wide-ranging discussion regarding ranking criteria how to score each and whether to apply
weighting factors. Staff McCauley reminded the Board that that project proposals are due
Friday, February 1, 2019 by 4:30p.m. Member Stinson asked for specifics to be included
regarding how much in matching funds a project requires. Member Tucker asked that the Board
consider an equitable geographic distribution. Staff clarified that proposals would be screened
for completeness and that the applying public agency would be given an opportunity to
complete the proposal after submission. Staff Morley distributed copies of an alternate
Evaluation Form and displayed it on screen. He updated the Form as the Board made
suggestions and agreed on changes and clarifications. Member Rowe suggested a ranking
system in allocating funds to include a rating. He suggested a lot of conversation must ensue to
decide a ranking while the review of the projects is in process. Member Toepper stated that the
County Commissioners will need to know why and how the Board project proposals were
recommended. Philip Morley recommended the Board establish good communication and a
recommendation criteria to explain why they are making the recommendations they are
making. Member Rowe suggested a step by step be done thru each of the points and create a
bare bar to be considered. Chair Dean explained ‘A Review for Completeness’ will happen after
the February 1, 2019 deadline and then the proposals will be forwarded to the Board. Chair
Dean asked about ‘Letters of Support’ and how the Board should view them. The proposals
2 of 2
instructions did not address letters of support. . Member Rowe suggested letters of support
might score an applicant higher. It was agreed that letters of support should be considered. The
Board will provide instructions for letters of support to future applicants. Member Lowry
suggested priority be given to applicants whose projects are included in the Comprehensive
Plan for the City or County. Member Toepper requested priority be given to projects who would
not otherwise be considered for funding and projects that are ready to proceed vs. projects
that already have a high percentage of funding from other sources. The Board agreed to use the
evaluation criteria agreed to earlier in the meeting with each member applying their own
weighting.. Chair Dean asked the Board members how they wanted to receive the proposals –
electronically or in paper form. All members except Member Toepper requested electronic
versions. Member Rowe requested a score sheet be included for each proposal. Member
McCauley agreed to prepare a schedule and an outline of the day with instructions to each
presenter.
Set Future Meeting(s) & Potential Topics: The PIF Board members agreed to the following
future meeting date: February 22, 2019, 8:30 a.m. - 4:30 p.m. Project presentations will be
made in the morning and deliberations/decisions in the afternoon. Chair Dean agreed to bring
in lunch for a ‘working lunch’. This meeting will be held in the Board of County Commissioners’
Chambers. If the Board doesn’t finish its work an additional meeting may need to be scheduled.
Notice of Adjournment: Chair Dean adjourned the meeting at 3:48 p.m.
Submitted: Julie Shannon, PIF Clerk of the Board