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Home My WebLink About013019 Budget Committee Minutes Page 1 of 2 Budget Committee Meeting Minutes JEFFERSON COUNTY BUDGET COMMITTEE MINUTES January 30, 2019 8:30 am First Floor Conference Room Members: Amanda Hamilton Anne Sears Barbara Carr Brenda Huntingford Carol Palmer Cathy Taylor David Sullivan Erin Lundgren Greg Brotherton James Kennedy Janet Holbrook Jeff Chapman Jodi Adams Joe Nole Judy Shepherd Kate Dean Keith Harper Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Patty Charnas Philip Hunsucker Philip Morley Renee Talley Rose Ann Carroll Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Tanda McMillin Tracie Bick Veronica Shaw Vicki Kirkpatrick Willie Bence Order of Business Meeting called to order by Mark at 8:30 a.m. New Secretary for 2019 Veronica volunteered. Approved. New Chair for 2019 Mark volunteered. 1st Stacie, 2nd Ruth, Approved Request for additional agenda items/approve agenda Mark added Carry Over % and Revenue Stabilization Reserve. Call for approval of the November 28, 2018 minutes (Mark) 1st Ruth, 2nd Stacie, Approved Reports Expense Reports (Rose Ann)  In 2018, General Fund Departments ended at 98.65% (w/o Non-Dept.) compared to 97.91% in 2017 and 96.17% in 2016. Other funds ended at 88.43% compared to 88.98% in 2017 and 82.53% in 2016. Revenue Reports (Stacie)  General Fund at $20,890,820 – 104.6% of the 2018 annual amended budget which is higher than this time for previous years. The report strips out the budget, but looking back at previous years, I see we ended at 105.1% in 2017, and 111% in 2016. 113.5% in 2015, 100.4% in 2014. This year was the first year the reports reflect budget amendments to revenue. Amendments were made to Superior Court, PILT, and Sheriff. DNR Timber and Private Harvest tax were up. Treasurer’s Investments and Investment fees were up quite a bit as interest rates rose this year and we had some investments mature.  Other Funds at $32,397,965 – 103% of 2018 budget. It ended at 101.3% in 2017, 105.7% in 2016, 106.7% in 2015 and 93.6% in 2014. *Like General Fund revenues, Other funds have been updated in 2018 for amendments Made for WSU Coop, 4-H, Jeff Com Capital 119, Jeff Page 2 of 2 Budget Committee Meeting Minutes Co Public Health, Community Development, Jeff Co Affordable Housing, County Park Improvement, Tri-Area Sewer, Veteran's Relief, Parks & Rec, and Information Services. There’s a negative $8,672 Operating transfer out of Parks & Rec to Hotel/Motel in December since they received it in September. An A/P check was done out of Hotel/Motel after the entry was done, so it’s being backed out so that they don’t get it twice.  General Fund Cash Balance - $6,038,266 at the end of September which includes the $2.703 million budgeted and required reserve. The reserve amount increased almost $31,000 due to 4th quarter budget appropriations. With $308,878 added to General Fund expenditures, 10% of that must be added to our reserve. The 10% reserve amount went up $17,000 to reflect 3rd quarter appropriations for the general fund in the amount of $176,568.  General Sales Tax Receipts - $364,274 which includes $83,431 for Special Purpose in December 2018. Sales tax is 5.11 % over budget for 2018, and Special Purpose is 4.66% over. Cumulatively they’re 17% over for the month and 5% over budget for the year.  REET Receipts - $74,910 in December which is down 25% from this month last year and 16.5% under budget for the month. For the year it’s 19% over budget. We had five sales between $500,000 and one million including three homes in Port Ludlow, one in Chimacum and one in Quilcene. We had two sales over one million: A Port Ludlow home and ADU at $1.14 million and 66 acres of forest land with a home in the Chimacum Valley sold for $1.75 million.  Hotel/Motel Lodging Tax - $46,067 in December which is 30% over budget for the month and 40% over collections in December last year. It ended at 8.5% over budget for the year. Carry Over (Mark/Philip) The General Fund carry over has fluctuated over the years with the last two years being around 1.5%. There was discussion on how we do our best at projecting revenues and expenses and what amount of carry forward is needed to sustain our programs. More discussion is needed. Revenue Stabilization Reserve (Mark) Resolution 38-10, Use of Sales Tax Revenues Exceeding Budget in the County General Fund; 60% Revenue Stabilization Reserve, 20% Capital, and 20% to GF programs. $726,000 is currently in the Revenue Stabilization Reserve. The committee discussed the existing Resolution and possible changes. Biennial Budget Discussion (Mark) The idea of biennial budgeting was discussed at the Elected Officials and Department Directors quarterly meeting and the consensus was to move ahead. Financial Software purchase/integration (Group) Two companies, Innoprise and Munis, have been here to demonstrate their system. Munis will be returning to provide another demonstration using scripts and scenarios provided by county departments. If you are interested in attending they are scheduled to be here February 13th and 14th from 8:30 – 4:30 in the PW conference room. Motion to Adjourn (Mark) 1st Ruth, 2nd Stacie, Approved Next meetings are February 27, 2019, and March 27, 2019 Meetings are scheduled for the last Wednesday of each month.