HomeMy WebLinkAbout031119_ca01615 Sheridan Street
Port Townsend, WA 98368
Veor�&on www.JeffersonCountyPublicHealth.org
Public Healt Consent Agenda
February 20, 2019
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Michael Dawson, Water Quality Manager
DATE: lyyw - //' ani /''
SUBJECT: Agenda Item — Amendment No. 1 to the Interlocal, Professional
Services Agreement with Jefferson County Conservation District (JCCD)
Strait Priority Areas Project; May 1, 2017 — December 31, 2019;
Additional $7,852 for a total $47,852.
STATEMENT OF ISSUE:
Jefferson County Public Health, Department of Environmental Health, Water Quality requests Board approval
of Amendment No. 1 to the Interlocal Agreement for Professional Services with Jefferson County
Conservation District; May 1, 2017 — December 31, 2019; Additional $7,852 for a total $47,852
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
The Jefferson County Conservation District has been retained to perform water quality monitoring activities,
agricultural surveys and public outreach in the Strait Priority Project area. The project area includes the
watersheds of Salmon, Snow, Contractors and Eagle Creeks and the Discovery Bay shoreline. This
amendment will allow JCCD to assist Jefferson County in the collection of Microbial Source Tracking (MST)
samples, along with providing public information about the samples. MST will provide more detailed data
about the sources of fecal pollution in the watershed.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This project is fully funded by a grant from the Washington Department of Ecology, WQC-2017-JeCoPH-
00168. The cost of additional staff time for collecting MST samples has been accounted for in the project
budget by cost savings in borrowing rather than purchasing sampling equipment. The Environmental
Protection Agency is covering the entire cost of MST analysis at the Manchester Laboratory. There is no
financial impact to the county.
RECOMMENDATION:
JCPH management request approval of Amendment No. 1 to the Interlocal Agreement for Professional
Services with Jefferson County Conservation District for Strait Priority Areas Project DOE Grant WQC-2017-
JeCoPH-00168; May 1, 2015 — December 31, 2019; Additional $7,852 for a total $47,852
VI WE B
Philip Morle, Co ty Ad n' or
Commun ealth
Developmental Disabilities
360-385-9400
Date
360-385-9401 (f) Always working for a safer and healthier community
Environmental Health
Water Quality
360-385-9444
(f) 360-379-4487
Contract Amendment #1
Between
Jefferson County Conservation District
And
Jefferson County Public Health
WHEREAS, Jefferson County Conservation District (District) and Jefferson County (County) entered
into an agreement on May 22, 2017 for Professional Services to be provided in connection with the Strait
Priority Areas Water Quality Project of Jefferson County Public Health.
WHEREAS, the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
1. The District will assist the County in the collection of Microbial Source Tracking samples,
and public information about the samples, as indicated in amended Exhibit A Scope of
Services.
2. The budget for the District will be increased by $7,852 in funding for services as indicated
in amended Exhibit B Budget.
3. All other terms and conditions of the agreement will remain the same.
Dated this
By:
By:
day of
,2019
Kate Dean, Chair
Jefferson Board of County Commissioners
Al Latham, Chair
Jefferson County Conservation District
ATTEST:
By:
Carolyn Avery, Deputy Clerk of the Board
APPROVED AS TO FORM ONLY:
By: � 4,44L, -z ! f
Philip Hunsucker, Chief Civil EFeputy Prosecuting Attorney
JCCD Strait Priority Areas Contract Amendment 1 February 2019
Exhibit A
Revised Scope of Services
Project Overview
The Strait Priority Areas Project is funded by the Washington Department of Ecology ("Ecology") under
contract with Jefferson County Public Health ("the COUNTY"). The Jefferson County Conservation
District ("the DISTRICT") is retained through inter -local agreement to perform the following tasks.
Project Area
The project area includes the watersheds of Salmon, Snow, Contractors and Eagle Creeks and the
Discovery Bay shoreline.
Task 1-- Project Management
Expenses for management tasks for this project will not be reimbursed by the COUNTY. Instead these
expenses will be submitted as interlocal match to meet the match requirement.
A. The DISTRICT will manage, track and record expenses and match for each budget item and report
these items to the COUNTY in a quarterly report and billing due one week after the end of the
quarter. The DISTRICT will record all matching funds generated for the project in the quarterly
report. The DISTRICT will utilize Ecology billing forms.
B. The DISTRICT will include in their quarterly reports any data and additional information obtained
related to progress in achieving target outputs for Task 2 and Task 4 (see below) of the project.
C. The DISTRICT will contribute information to a final report explaining the required performance
(deliverables) completed in each task, analysis of water quality data and trend analysis, and details
of the education and outreach performed by 11/29/2019.
Required Performance:
1. Timely submittal of all required performance items, quarterly reports, and billing records.
2. Submittal of information for the final report to the COUNTY's Project Manager no later than October
15, 2019.
Task 2 --Water Quality Sam lin and Anal sis
A. The DISTRICT will assist the COUNTY in the development of an Ecology -approved Quality Assurance
Project Plan (QAPP) before sampling begins.
B. The DISTRICT will assist the COUNTY in establishing sampling stations in project area streams and
the DISTRICT will work with the COUNTY to determine which stations the DISTRICT will be
responsible for collecting data. The geographic location and accuracy of all sampling sites will be
collected and recorded in the following format and submitted to the COUNTY: NAD83 datum,
Latitude/Longitude, Decimal Degrees, precision in feet or meters, and collection method (gps or
map).
C. The DISTRICT will collect water quality samples for fecal coliform bacteria and conduct monitoring
for temperature, pH, dissolved oxygen, and conductivity at the identified stations on a monthly basis
Page 1 of 4
1CCD Strait Priority Areas Contract Amendment 1 February 201
over one water year from October 2017 through September 2018. The DISTRICT will identify priority
areas for outreach based on sampling results and report them to the COUNTY. All data will be
entered into Ecology's Environmental Information Management (EIM) database.
D. The DISTRICT will assist the COUNTY in the statistical analysis and reporting of trends for 6
monitoring stations using previous and current data to determine if water quality is improving or
worsening. Analysis and reporting by the DISTRICT includes work on the Discovery Bay
Comprehensive Water Quality Report.
E. The District will assist the COUNTY in the collection of Microbial Source Tracking samples at stream
monitoring stations for 12 months and incorporate analysis of the results into the Discovery Bay
Comprehensive Water Quality Report.
Required Performance:
1. Cooperation with the COUNTY developing an Ecology -approved QAPP prior to sampling.
2. Report established sampling locations to the COUNTY by 6/30/2017.
3. Submit annual reports and graphs to the COUNTY demonstrating water quality trends at all
monitoring stations.
4. Submit water quality data sets on collected samples to the COUNTY each month in EIM format.
5. Submit a report of the status and trends on the bacterial indicators in Salmon and Snow Basins
utilizing data from this project and previous projects by 11/15/2019. This report will be a
component of the Discovery Bay Comprehensive Water Quality Report.
Task 3- Agricultural Best Management Practices (BMP)
A. The DISTRICT will survey 40 agricultural parcels in the project area and create a prioritized list of
sites to contact 6/30/2018. The DISTRICT will contact all high-priority properties and offer services
by 8/31/2018. The COUNTY will refer any high-priority agricultural sites identified during the
COUNTY's sanitary survey efforts to the DISTRICT.
B. Identify and work to correct potential sources of fecal coliform pollution from high-risk agricultural
management practices and update THE COUNTY of high-priority areas.
C. The DISTRICT will make available septic repair resources in the form of financial assistance, based on
funding availability, including outreach materials.
Required Performance:
1. Prioritized list of all agricultural properties in the project area by 6/30/2018.
2. DISTRICT will produce an outreach brochure that identifies potential septic repair assistance and
resources opportunities by 7/30/2018.
3. All high-priority properties contacted in person and/or by telephone and services offered by
8/31/2018.
4. Maintain records of agricultural properties contacted, and associated correction activities in a
project spreadsheet and share with the COUNTY by 9/30/2019.
Task 4 — Public Outreach and Education
A. The DISTRICT staff will attend one informational meeting organized by the COUNTY to introduce the
project to all residents in the proposed project area. The COUNTY will conduct this meeting in the
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JCCD Strait Priority Areas Contract Amendment 1
February 2419
Discovery Bay area to notify the public about the project. The DISTRICT will provide information
about its monitoring role and services to provide to the public.
B. The DISTRICT staff will attend one end -of -project meeting organized by the COUNTY to discuss
results of the project with the residents in the project area.
C. The DISTRICT will provide information to the COUNTY for the development of project fact sheets
and outreach material. Any printed material developed for this project needs to include funding
recognition and be submitted to the COUNTY for approval prior to being printed and distributed.
D. The District will provide information to the public at the end -of -project meeting about the microbial
source tracking results.
Required Performance:
1. Attend an introductory project meeting and an end -of -project results meeting by December 2019.
2. Written materials developed under this project will be submitted to Ecology's project manager for
review and approval prior to printing or distribution.
Page 3 of 4
JCCD Strait Prioritv Areas Contract Am
Exhibit B
February.2011)
Strait Priority Areas Budget
By Task
Total
Total Eligible
Task
Project Cost Cost Match
1. Project Management
$5797.44
x
$5,797.44
$160.50)
$34,056.80
SPBP
2. Water Quality
Monitoring and
Glenn
Monitoring and
Analysis
Gately
139
Analysis
$40,058.82
$34.056.80
_$6,002.02
_
3. Ag BMP
3. Ag BMP
Prioritization and
Prioritization and
(40x.535=$
Planning
Jerry Clarke
8
Planning
$592.64
$592.64
x
4. Public Outreach and
3. Ag BMP
Prioritization and
Craig
Education
$1,403.24
$1,219.74
$183.50
Planning
Schrader
Glenn
1 47,852
11,983
21.40)
(20x.535=
$279.96
SPBP
TOTAL
35,869
Strait Priority Areas Budget
by Object
Salaries
Staff Hrs Rate Miles Total Fund
1. Project Management
Tracy Kier
144
$36.66
4. Public Outreach and
$5,279.04
WSCC
Jill
Education
Zarzeczny
4
$43.20
1. Project Management
Zarzeczny
12
$43.20
$518.40
WSCC
2. Water Quality
Monitoring and
Glenn
(300x.535=
Analysis
Gately
785
$43.18
$160.50)
$34,056.80
SPBP
2. Water Quality
Monitoring and
Glenn
Analysis
Gately
139
$43.18
$6,002.02
WSCC
_
3. Ag BMP
Prioritization and
(40x.535=$
Planning
Jerry Clarke
8
$36.41
21.40)
$312.68
SPBP
3. Ag BMP
Prioritization and
Craig
(40x.535=$
Planning
Schrader
Glenn
8
$32.32
21.40)
(20x.535=
$279.96
SPBP
4. Public Outreach and
Education
Gately
28
$43.18
$10.70)
(20x.535=
$1,219.74
SPBP
4. Public Outreach and
Jill
Education
Zarzeczny
4
$43.20
$10.70)
$224.70
$183.50
WSCC
Total TRAVEL (mileage)
420
.535
Total Eligible Cost
35,869
Match Cost* 11,983
TOTAL 47,852
* Match funding via Jefferson County Community Services Grant and State Commission Implementation
Funds
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