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JEFFERSON COUNTY
STATE OF WASHINGTON
IN THE MATTER OF ACTIVATING } RESOLUTION NO. 12-19
FUND 627-000-010-TREASURER'S TRUST }
FUND }
WHEREAS, Jefferson County Treasurer currently holds funds in a Treasurer's Suspense
Fund, Fund 638-000-110, for funds received that have not been classified for deposit instructions
and for funds held in trust; and
WHEREAS, funds that are being held temporarily until a classification is made are
appropriately deposited into a suspense fund per the Baseline Accounting and Reporting System
(BARS) manual, and
WHEREAS, funds received as a deposit for as yet uncompleted tasks are more appropriate
for deposit to a trust fund per the BARS manual;
NOW, THEREFORE, BE IT RESOLVED that the Jefferson County Board of
Commissioners hereby directs the Jefferson County Auditor to activate Fund 627-000-010-
Treasurer's Trust Fund which the Jefferson County Treasurer will transfer all funds held in trust
existing in Fund 638 to Fund 627; and
BE IT FURTHER RESOLVED that the Jefferson County Board of Commissioners hereby
directs the Treasurer to move all funds held in the Treasurer's Suspense Fund that should be held
in trust into Fund 627 using the appropriate BARS coding.
APPROVED this Y ' day of `Petr( , 2019.
i ` JEFFERSON COUNTY
.r 4 . � *, � _a '� BOARD OF COMMISSIONERS
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, Kate Dean, Ch.
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Gre :rotherton, Member
Carolyn Gallaway, U
Deputy Clerk of the Board
David Sullivan, Member
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley,County Administrator
FROM: Stacie Prada,Treasurer
DATE: March 4,2019
RE: RESOLUTION: Creation of a Treasurer's Trust Fund—Fund 627-000-010 and the
repurposing of Fund 638 Treasurer's Suspense Fund.
STATEMENT OF ISSUE:
Jefferson County utilizes the Baseline Accounting and Reporting System (BARS) for fund
accounting. Jefferson County Treasurer currently holds funds in a Treasurer's Suspense Fund,
Fund 638-000-110, for funds received that have not been classified for deposit instructions and
for funds held in trust. While funds being held temporarily until a classification is made are
appropriately deposited into a suspense fund, funds received as a deposit for as yet uncompleted
tasks are more appropriate for deposit to a trust fund per the BARS manual. A resolution is
needed to establish the new Treasurer's Trust fund.
ANALYSIS:
Jefferson County aims to comply with the BARS fund accounting system. This change will
ensure funds are tracked appropriately for inclusion in the County's annual report.
The attached resolution directs the Jefferson County Auditor to activate Fund 627-000-010—
Treasurer's Trust Fund, into which the Jefferson County Treasurer will transfer all funds held in
trust existing in Fund 638 to Fund 627.
FISCAL IMPACT:
This request has no fiscal impact—it simply moves funds from one fund to another.
RECOMMENDATION:
That the Board of County Commissioners approve this request and the attached proposed
resolution.
REVIEWED BY:
Morle , • n • ' istrator Date