HomeMy WebLinkAboutA031119 ( bNN°Ga AGENDA
Jefferson County Board of Commissioners
�rylN°V° Regular Meeting — March 11, 2019
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Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
MONDAY
9:00 a.m. CALL TO ORDER
9:01 a.m. PUBLIC COMMENT PERIOD -Up to 30 Minutes
This is an optional time period dedicated to listening to the public. We want to hear your ideas or concerns. To
ensure equal opportunity for the public to comment,all comments shall be limited to three minutes per person
and each person may address the Board one time during the public comment period. When the green light is on
it means proceed to speak;the yellow light will go on when the speaker has 30 seconds remaining;the red light
illuminated means stop. Please start by stating your name and address.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed
to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item,
that item may be removed from the Consent Agenda and placed on the Regular Agenda,at a specific time,at the request of
any of the Commissioners.)
1. AGREEMENT,Amendment No. 1 re: To Perform Water Quality Monitoring Activities,
Agricultural Surveys and Public Outreach in Strait Priority Project Areas; An Additional Amount
of$7,852 for a Total of$47,852; Jefferson County Environmental Public Health; Jefferson
County Conservation District
2. AGREEMENT, Supplemental No.3 re: Consulting Services for Salmon Creek Bridge, West
Uncus Road, M.P. 0.804, County Project No. 18019341; An Additional Amount of$2,616 for a
Total of$122,942; Jefferson County Public Works; Shearer Design LLC
3. AGREEMENT, Change Order No. 2 re: Supply of Aggregate for 2018-2019 Road Bituminous
Surface Treatment Programs; An Additional Amount of$65,247.21 for a Total of$355,547.21;
Jefferson County Public Works; Allen Shearer Trucking, Inc.
4. BID AWARD re: South Discovery Road Pavement Preservation Project, County Project No.
18019760, County Road No. 601508, Rural Arterial Program Project No. 1615-01; In the
Amount of$461,321.70; Jefferson County Public Works; Lakeside Industries, Inc.
5. Advisory Board Reappointment re: Peninsula Housing Authority; Five (5) Year Term to
Expire February 24, 2024; Samuel Shusterman
6. Advisory Board Reappointment re: Gardiner Community Center Board of Directors; Three (3)
Year Term to Expire January 25, 2022; President, Carol Hansen Hills
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
1
Agenda: March 11, 2019
7. MINUTES re: Regular Meeting Minutes of March 4, 2019 and Special Meeting Minutes of
March 5, 2019
8. Payment of Jefferson County Vouchers/Warrants Dated March 1, 2019 Totaling $3,017.16
(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson
County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
9. Payment of Jefferson County Payroll Warrants Dated March 5, 2019 Totaling $851,887.16 and
A/P Warrants Done by Payroll Dated March 5, 2019 Totaling $815,648.92 (Records of all claims
submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the
Jefferson County Auditor's Office)
COMMISSIONERS BRIEFING SESSION
REGULAR AGENDA:
DISCUSSION and POSSIBLE ACTION re: AGREEMENT re: VoIP
Telephone Services and Equipment to Replace Legacy PBX Phone System; In the
Amount of$36,146/Onetime Fee and$4,438.40/per month; Jefferson County
Central Services; Strategic Technology Solutions
Mark McCauley, Central Services Director
10:00 a.m. UPDATE re: Washington State Department of Natural Resources 4th Quarter
County Income Report
Mona Griswold, DNR Regional Manager
Drew Rosanbalm, DNR State Lands Assistant
10:30 a.m. HEARING and RESOLUTION NO. re: Finding and Determination of
Declare Certain County Equipment as Surplus and Sell Surplus Property
Stacie Prada, Treasurer
11:00 a.m. HEARING re: Proposed Ordinance Adopting Biennial Budgeting in Jefferson
County in Accordance with RCW36.40.250
Mark McCauley, Central Services Director
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
2
Agenda: March 11, 2019
11:20 a.m.-11:50 a.m. CLOSED SESSION with County Administrator, Clerk of the
Board/Human Resources Manager and Central Services Director to
Discuss Strategy or Position for Collective Bargaining not Subject to the
Open Public Meetings Act, as Outlined in RCW 42.30.140(4)(b)
LUNCH
1:30 p.m. COUNTY ADMINISTRATOR BRIEFING SESSION Chambers
BRIEFING re: Jefferson County Parks and Recreation Advisory Board Capital
Plan
Matt Tyler, Parks and Recreation Manager
UPDATE re: Washington State University(WSU), Jefferson County Extension,
4-H and After School Program
Tanya Barnett,4-H/After School Coordinator
Clea Rome, WSU-Jefferson County Extension Director
Miscellaneous Items
2019 Legislative Session
Calendar Coordination
Future Agenda Items
NOTICE OF ADJOURNMENT
CORRESPONDENCE:
See Attached Correspondence Log
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
3
Agenda: March 11, 2019
COMMISSIONERS MEETING SCHEDULE
Week of March 11,2019
Monday—March 11,2019
See Agenda
1:30 p.m. Board County Administrator Briefing Session Chambers
Tuesday—March 12,2019
9:30 a.m. Kate Irondale Substation Expansion Energization Tour PUD Ops Center,4 Corners
10:00 a.m. Greg Jefferson County Tourism Coordinating Council Meeting The Inn at Port Ludlow
10:00 a.m. David/Kate Therapeutic Court Graduation District Court Courtroom
Noon Kate Discussion: County/State Relations and Possible Legislation Chambers
5:30 p.m. Board Jefferson County Chamber of Commerce After-Hrs Mixer Caldwell Banker Office
Wednesday—March 13,2019
10:00 a.m. Greg Olympic Air Pollution Control Authority Meeting Olympia
1:00 p.m. Kate Jurassic Parliament Training Olympia
5:30 p.m. Greg OIyCAP Advisory Board Meeting OIyCAP Office,Port Townsend
6:00 p.m. Kate Legislative Steering Committee Roundtable/Reception Olympia
6:30 p.m. Greg Brinnon Park&Recreation Advisory Board Meeting Brinnon Community Center
Thursday—March 14,2019
10:00 a.m. Greg Port Ludlow Drainage District Meeting Port Ludlow Fire Station
All Day Kate Legislative Steering Committee Meeting Olympia
3:30 p.m. David Clean Water District Meeting Public Health Conference Room
Friday—March 15,2019
9:00 a.m. Kate Briefing with Scott Brewer,Hood Canal Coordinating Council Conference Call
9:00 a.m. Greg Salish Behavioral Health Organization(SBHO)Executive Board Meeting Blyn
10:00 a.m. Kate Olympic Consortium Board Meeting Webinar
10:00 a.m. David Peninsula Regional Transportation Planning Org. (PRTPO)Meeting Bremerton
1:00 p.m. Kate Land Trust Meeting Pope Resources
THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS
NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act(ADA)Accommodations Provided Upon Request
4
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
March 11,2419
2/27/2019 2/28/2019 The Port Townsend Main Street Program Marching Towards Spring!
2/27/2019 2/28/2019 Municipal Research and Services Center Annual Report Workshops/NEW Revenue
(MRSC) Guides/GASB Training
2/28/2019 2/28/2019 Port Townsend Marine Trades Association Shipwrights Regatta: Salty Sailors Race in Bay
2/28/2019 2/28/2019 Youth marijuana Prevention & Education Winter 2019 YMPEP News and Updates
Program
2/28/2019 2/28/2019 PTGuide- Port Townsend & East What's Happening in Port Townsend &E Jefferson
Jefferson County,WA County ! Feb. 28, 2019
2/28/2019 2/28/2019 Northwest Straits Commission February 2019 Newsletter
2/28/2019 2/28/2019 Port Townsend Marine Trades Association USCH FIRST AID AT SEA workshop in Port
Townsend, Friday,April 5, 9-5pm
Kellie Henwood, Regional Small Farms Fwd.: [agriculture] Position Vacancy-WSU Jefferson
2/28/2019 2/28/2019 Coordinator, WSU Extension-Clallam, County Extension Director
Jefferson, Kitsap
2/28/2019 2/28/2019 The Village of Port Ludlow Port Ludlow Village Voice Newsletter
2/28/2019 2/28/2019 Wa. Wildlife & Recreation Coalition URGENT: Tell Legislators why the great outdoors
matters
2/28/2019 2/28/2019 Kurt Beardslee, Executive Director, Wild Sign on opportunity: Comments to the DRAFT
Fish Conservancy Recovery Plan for Puget Sound Steelhead
2/28/2019 2/28/2019 Commissioner Ray Jeffers, NACo Board I Hope to see you at NACo Legislative Conference!
2/28/2019 2/28/2019 Jefferson County Chamber of Commerce March 4th JCCC Luncheon at the Elks
Sign on opportunity: Comments to the DRAFT
2/28/2019 2/28/2019 Kurt Beardslee, Executive Director, Wild Recovery Plan for Puget Sound Steelhead; Attached:
Fish Conservancy WFC&TCA Comments the DRAFT Recovery Plan for
Puget Sound Steelhead
Jenny Matter, Jefferson County Public Press Release: Jefferson County Public Health is
2/28/2019 2/28/2019 Health Celebrating 2019 National Public Health Week
Beginning April 1st
2/28/2019 2/28/2019 CarolAnn Laase, Administrative Systems OlympicAAA Meeting Packet for March 7, 2019
Manager, Olympic Area Agency on Aging conference call at 10:00am
2/28/2019 2/28/2019 Municipal Research and Services Center MRSC Planning
(MRSC)
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
2/28/2019 2/28/2019 Washington State Department of WSF Weekly Update
Transportation
2/28/2019 2/28/2019 Don Hunger, Executive Director, Sea Stewards of the Future?
Northwest Straits Foundation
2/28/2019 2/28/2019 Jefferson Land Trust Jefferson Land Trust News and Events, February
2019
3/1/2019 3/1/2019 Tarrell Kullaway, Director of Philanthropy, David, did you see the message from Don?
Northwest Straits Foundation
3/1/2019 3/1/2019 Mark Blatter, OIyCAP OIyCAP Proposal for 7th and Hendricks Streets Site
3/1/2019 3/1/2019 The Resort at Port Ludlow Happenings from the Resort at Port Ludlow
3/1/2019 3/1/2019 Jefferson County Chamber of Commerce Chamber Cafes- march 2019
3/1/2019 3/1/2019 Washington State Liquor and Cannabis Approved Application re: Marijuana Processor Change
Board of Location; Jefferson County Cannabis SPC
3/1/2019 3/1/2019 Stacie Prada, Jefferson County Treasurer NOTIFICATION AND REQUEST FOR LETTERS OF
INTEREST: Penny Creek Pit
3/1/2019 3/1/2019 Chelsea Pronovost, Quilcene Resident Aerial Spray
and PCO for Precinct 103
3/2/2019 3/2/2019 Bill Roney, Manager, Olympic Peninsula Gateway Visitor Center Monthly Reports
Gateway Visitor Center
3/4/2019 3/4/2019 Brinnon News Quilcence Newsletter-- March
3/4/2019 3/4/2019 Office of Intergovernmental and External DOl OIEA Newsletter-03.04.19
Affairs
Amanda Milholland, Jefferson County
3/4/2019 3/4/2019 Farmers Markets Director, West Sound uptown restrooms
Regional Lead
3/4/2019 3/4/2019 Local 20/20 Local 20/20 Weekly Announcements
3/4/2019 3/4/2019 Jenny Matter, Jefferson County Public Call for Agenda Items- BOH
Health
3/4/2019 3/4/2019 Jamestown S'Klallam Tribe 2018 Report to Tribal Citizens
3/4/2019 3/4/2019 Herb Cook, Secretary, Gardiner Meeting Minutes& Income&Cash Flow Statements
Community Center Board of Directors
3/4/2019 3/4/2019 Washington State Department of Department of Commerce seeks research consultant
Commerce for new SeaTac Airport impacts study
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
Danielle Shaw, Local Governments Affairs
3/4/2019 3/4/2019 Manager, Washington Environmental Join us at WEC"s Gala
Council
3/4/2019 3/4/2019 Salmon Recovery Conference Register and book your Hotel Today! 2019 Salmon
Recovery Conference
3/4/2019 3/4/2019 WSDOT Gray Notebook WSDOT's Gray Notebook(for the quarter ending
December 31, 2018)
Handed in during Public Comment Period,
3/4/2019 3/4/2019 Code Enforcement Job PostingComment
BoCC Meeting 3/4/19 by John Trevis
Handed in during Public Comment Period,
3/4/2019 3/4/2019 BoCC Meeting 3/4/19 by Ellen O'Shea, Letter w/attachments re: Request to Stop Aerial
Organic Farmer and member of Jefferson Spraying
County Coalition to Stop Aerial Spraying
Handed in during Public Comment Period,
Undated 3/4/2019 BoCC Meeting 3/4/19 by Amanda Letter re: Construction of Public Restrooms
Milholland, JCFM Director
Undated 3/4/2019 Handed in during Public Comment Period, Handout re: UN Treaty on the Prohibition of Nuclear
BoCC Meeting 3/4/19 by Doug Milholland Weapons
Undated 3/4/2019 Handed in during Public Comment Period, Handout re: Olympic Disposal-Antifreeze Spill
BoCC Meeting 3/4/19 by Preston Kabinoff
Undated 3/4/2019 Handed in during Public Comment Period, Handout re: US Court of Appeals for the Ninth Circuit-
BoCC Meeting 3/4/19 by Tom Madson 170 F.2d 767 (9th Cir. 1948)
Attention QUILCENE: Port Commission Special
3/5/2019 3/5/2019 Port Townsend Marine Trades Association Business Meeting, march 13, 5:30pm, Quilcene
Community Center
3/5/2019 3/5/2019 Washington State Association of Counties This Week's Legislative Bulletin! 2019 Legislative
(WSAC) Bulletin
3/5/2019 3/5/2019 Craig Durgan Affordable Housing
Shawna Wise, Regional Director, Council
3/5/2019 3/5/2019 on International Educational Exchange High School Students
(CIEE)
3/5/2019 3/5/2019 Municipal Research and Services Center Upcoming Webinar: Utility Fiscal Management-- Part
(MRSC) 2: Rate Setting Fundamentals
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS 2019 CORRESPONDENCE
DATE OF DATE ORIGINATING CORRESPONDENCE
DOCUMENT RECEIVED PARTY
3/5/2019 3/5/2019 Puget Sound Partnership Governor's Southern Resident Orca Task Force to
meet March 18, in Lacey
3/5/2019 3/5/2019 Kurt Beardslee, Executive Director, Wild REMINDER: Comments to the DRAFT Recovery Plan
Fish Conservancy for Puget Sound Steelhead
Julianne Stanford, Environmental Public
Affairs Specialist, Navy Region NW, Naval Release: Naval Magazine Indian Island Mass
3/6/2019 3/6/2019 Magazine Indian Island Public Affairs Notification System Upgrades and maintenance
Officer scheduled for March 19-20th.
3/6/2019 3/6/2019 Washington State Department of State Public Works Board offers free training on
Commerce effective infrastructure systems
3/6/2019 3/6/2019 Jefferson County Chamber of Commerce The Business Insider- March 2019
3/6/2019 3/6/2019 Kevin Coker, BArch, CPBD Development Regs Panel
3/6/2019 3/6/2019 Washington State Parks Planning Washington State Parks Long-Term Boundary Policy
Terminology and Policy- Report
3/6/2019 3/6/2019 Craig Durgan Affordable Housing
3/6/2019 3/6/2019 Washington State Department of Nominees sought for 2019 Governor's 2019 Smart
Commerce Communities Awards
3/6/2019 3/6/2019 WSDOT Strategic Plan WSDOT Announces Strategic Plan Dashboard
3/6/2019 3/6/2019 Salmon Recovery Conference 2019 Salmon Recovery Conference--Schedule now
online!
3/6/2019 3/6/2019 Washington State Association of Counties Sign up for next week's training before its too late!
(WSAC)
3/6/2019 3/6/2019 Siobhan Canty, President&CEO, Update on the Housing Solutions Network
Jefferson Community Foundation
Correspondence may be viewed 8:30 a.m. -4:30 p.m. Monday- Friday at the County Administrator's Office in the
Courthouse, 1820 Jefferson Street, Room B80, Port Townsend, WA
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