HomeMy WebLinkAbout031819_ra01 Regular Agenda
10:00 a.m.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: March 18,2019
SUBJECT: HEARING re: Community Development Block Grant (CDBG)
Application; 2019 Public Service Grant and Close Out of the 2018 Public
Service Grant; Olympic Community Action Programs (OIyCAP)
STATEMENT OF ISSUE:
OIyCAP, a non-profit organization, has requested that the County continue to work with them to administer a
Community Development Block Grant(CDBG) from the Washington State Department of Commerce
(DOC). The State requires a governmental agency to receive the funds.
ANALYSIS:
In 1998, Jefferson County and OIyCAP entered into an agreement(F-98-74098-047) with DOC for a CDBG
Grant to provide essential services to low-income clients in Jefferson County. A grant application is
submitted annually in order to continue funding. This public hearing is required for the Board to take
comments on the new grant proposal and on the activities from the previous year in order to close out the
2018 grant. The Board signed the hearing notice on the CDBG Grant materials on March 4, 2019 and it was
advertised in The Leader on March 6 and 13, 2019.
FISCAL IMPACT:
The total 2019 grant funding available for Jefferson County is $110,431.
RECOMMENDATION:
After receiving testimony at the public hearing, it is recommended that the Board approve the resolution in
the matter of certification of compliance for the CDBG Public Services Grant which also designates the
County Administrator as the authorized Chief Administrative Official to act in all official matters in
connection with this application and Jefferson County's participation in the CDBG Program.
ED BY:
„„
1 i ip Morle o.ntydmmistrato Date
STATE OF WASHINGTON
County of Jefferson
In the Matter of: }
Certification of Compliance }
for CDBG Public Services Grant } RESOLUTION NO.
WHEREAS, Jefferson County is authorized to apply to the State Department of
Commerce for a Community Development Block Grant(CDBG); and,
WHEREAS, Jefferson County has identified a community development and housing
priority need for which to seek CDBG funding; and,
WHEREAS, it is necessary that certain conditions be met to receive CDBG funds; and,
NOW, THEREFORE, BE IT RESOLVED,that the Board of Jefferson County
Commissioners authorizes submission of this application to the Washington State Department of
Commerce to request$110,431.00 and any amended amounts to fund public service activities in
coordination with the Olympic Community Action Programs, and certifies that, if funded, it:
➢ Will comply with applicable provisions of Title I of the Housing and Community
Development Act of 1974, as amended, and other applicable State and federal laws;
➢ Has provided and will provide opportunities for citizen participation that satisfy the
CDBG requirements of 24 CFR 570.486;
➢ Will not use assessments against properties owned and occupied by low- and moderate-
income persons or charge user fees to recover the capital costs of CDBG-funded public
improvements from low- and moderate-income owner-occupants;
➢ Has established or will establish a plan to minimize displacement as a result of activities
assisted with CDBG funds; and assist persons actually displaced as a result of such
activities, as provided in the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended;
➢ Has provided technical assistance to citizens and groups representative of low- and
moderate-income persons that request assistance in developing proposals;
➢ Will provide opportunities for citizens to review and comment on proposed changes in
the funded project and program performance;
➢ Will conduct and administer its program in conformance with the Title VI of the Civil
Rights Act of 1964 and the Fair Housing Act, will affirmatively further fair housing(Title
VIII of the Civil Rights Act of 1968); and
➢ Has adopted and enforce a policy to prohibit the use of excessive force by law
enforcement agencies within its jurisdiction against any individuals engaged in
nonviolent civil rights demonstrations; and has adopted and implemented a policy to
enforce existing applicable State and local laws against physically barring entrance to or
exit from a facility or location which is the subject of such nonviolent civil rights
demonstrations within its jurisdiction, in accordance with Section 104(1)of the Title I of
the Housing and Community Development Act of 1974, as amended;
RESOLUTION NO. re: Certification of Compliance for CDBG Public Services Grant
➢ Certifies to meeting the National Environmental Policy Act(NEPA)through a
determination the CDBG-funded public services will not have a physical impact or result
in any physical changes and are exempt under 24 CFR 58.34(a), and are not applicable to
the other requirements under 24 CFR 58.6; and are categorically exempt under the State
Environmental Policy Act(SEPA)per WAC 197-11-305(2); and
BE IT FINALLY RESOLVED, that the Board of Jefferson County Commissioners,
designates the County Administrator, as the authorized Chief Administrative Official and
authorized representative to act in all official matters in connection with this application and
Jefferson County's participation in the Washington State CDBG Program.
APPROVED AND ADOPTED this day of March, 2019.
SEAL:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
ATTEST: Kate Dean, Chair
David Sullivan, Member
Carolyn Gallaway
Deputy Clerk of the Board
Greg Brotherton, Member
0 Department of Commerce
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Community
Development
Block Grant
Strengthening rural communities through projects .
that benefit low- and moderate-income persons
GENERAL PURPOSE GRANTS $9,000,000 OUR CORE PURPOSE
For planning or construction of public infrastructure, community Grow and improve jobs in Washington
facilities, affordable housing, and economic development projects. State by championing thriving
communities, a prosperous economy,
Competitive. Maximum grant up to $750,000 based on project type. and suitable infrastructure.
Application materials available in March and due in June.
"I' PROGRAM CONTACT
ECONOMIC OPPORTUNITY GRANTS $1,000,000
Kaaren Roe
For state and local priority projects resulting in economic resilience Section Manager
and development in rural communities. Local Government Division
360.725.3018
Competitive. Applications accepted throughout the year on a fund kaaren.roe@commerce.wa.gov
available basis.
HOUSING ENHANCEMENT GRANTS $200,000 ELIGIBILITY GUIDELINES;
Eligible applicants are Washington State
For off-site infrastructure or the community facility component of a cities/towns with less than 50,000 in
state Housing Trust Fund project. population and not participating in a CDBG
Competitive. Maximum grant is generally$200,000. Initial CDBG
entitlement urban county consortium;and
Housing Enhancement Grant application forms are submitted with a counties with less than 200,000 in
population. Eligible cities/towns and
HTF Stage 2 application.
counties are listed on the CDBG website.
PUBLIC SERVICES GRANTS $1,500,000
For 17 counties and community action agencies to fund new or Special purpose districts,public housing
expanded services for lower income persons. authorities,community action agencies,
economic development councils,other
Allocated by formula based on population and poverty. Application non-profit organizations,and Indian tribes
materials available in February and due in April. are not eligible to apply directly to the
state CDBG Program for funding,but may
HUD NATIONAL OBJECTIVES be a partner in projects and subrecipient
CDBG project activities must meet one of three HUD National Objectives: of funding with an eligible city/town or
• Principally benefits low-and moderate-income(LMI)persons county applicant.
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety 1011 Plum Street SE,Olympia,WA 98504
http://www.commerce.wa.gov/cdbg
Funding is contingent on approval of the state's 2018 Action Plan and CDBG
allocation by the US Department of Housing&Urban Development.
5/3/18
PUBLIC HEARING HANDOUT
Federal Citizen Participation Requirements
For Local Government Applicants to the State CDBG Program
Federal Regulations 24 CFR 570.486 (a)
(a) Citizen participation requirements of a unit of general local government. Each unit of general local
government shall meet the following requirements as required by the state at Sec. 91.115(e) of this
title.
(1) Provide for and encourage citizen participation, particularly by low and moderate income persons
who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used;
(2) Ensure that citizens will be given reasonable and timely access to local meetings, information,
and records relating to the unit of local government's proposed and actual use of CDBG funds;
(3) Furnish citizens information, including but not limited to:
(i) The amount of CDBG funds expected to be made available for the current fiscal year
(including the grant and anticipated program income);
(ii) The range of activities that may be undertaken with the CDBG funds;
(iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet
the national objective of benefit to low and moderate income persons; and
(iv) The proposed CDBG activities likely to result in displacement and the unit of general local
government's anti-displacement and relocation plans required under Sec. 570.488.
(4) Provide technical assistance to groups representative of persons of low and moderate income
that request assistance in developing proposals in accordance with the procedures developed by
the state. Such assistance need not include providing funds to such groups;
(5) Provide for a minimum of two public hearings, each at a different stage of the program, for the
purpose of obtaining citizens' views and responding to proposals and questions. Together the
hearings must cover community development and housing needs, development of proposed
activities and a review of program performance. The public hearings to cover community
development and housing needs must be held before submission of an application to the state.
There must be reasonable notice of the hearings and they must be held at times and locations
convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public
hearings shall be conducted in a manner to meet the needs of non-English speaking residents
where a significant number of non-English speaking residents can reasonably be expected to
participate;
(6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed
activities in an application to the state and, for grants already made, activities which are proposed
to be added, deleted or substantially changed from the unit of general local government's
application to the state. Substantially changed means changes made in terms of purpose, scope,
location or beneficiaries as defined by criteria established by the state.
(7) Provide citizens the address, phone number, and times for submitting complaints and grievances,
and provide timely written answers to written complaints and grievances, within 15 working days
where practicable.
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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing }
A Grievance Procedure }
for CDBG Public Services Grant } RESOLUTION NO. 30-12
WHEREAS, Jefferson County is applying to the Washington State Department of
Commerce for Community Development Block Grant (CDBG) Public Services Grant funding;
and,
WHEREAS, it is necessary that certain conditions be met as part of the application.
NOW, THEREFORE, BE IT RESOLVED,that the Board of Jefferson County
Commissioners establish a Grievance Procedure for the CDBG Public Services Grant as
follows:
1. Submit complaints in writing to the County Administrator for resolution. A record of
the complaints and action taken will be maintained. A decision by the County
Administrator will be rendered within 15 working days;
2. If the complaint cannot be resolved by the County Administrator to the satisfaction of
the requestor; then the complaint will be heard and discussed by the governing, elected
body at an open public meeting. A written decision will be made within 30 working
days. The decision of the governing body is final;
3. A record of action taken on each complaint will be maintained as a part of the records or
minutes at each level of the grievance process.
APPROVED AND ADOPTED this 29th day of May, 2012.
.; '8E1 *4J ,
JEFFERSON COUNTY
Sii
'x �" BO• ' D OF COMMISSIONERS
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AT ;m;,t, r' Jo + Austin, Chair
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LexiCAA--4 L.-- JL l,L z.,,c L- Phil Jo - .on, Member
Erin Lundgren ,
Clerk of the Board ` i // ^/
Davis Sull ‘. , em•er
2019 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed
GRANT TOTAL.
COUNTY SUBRECIPIENT—SERVICE PROVIDER GRANT
(including county
CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA
administration)
Asotin
19-62210-001 Community Action Partnership Asotin $38,664
Benton. . .
19-62210-002 Benton Franklin Community Action Connections Benton, Franklin $65,884
Chelan
19-62210-003 Chelan-Douglas Community Action Council Chelan, Douglas $59,992
Cowlitz
19-62210-004 Lower Columbia Community Action Council Cowlitz, Wahkiakum $69,959
Grant
19-62210-005 Opportunities Industrialization Center Adams, Grant $121,058
Grays Harbor
19-62210-006 Coastal Community Action Program Grays Harbor, Pacific $106,593
Jefferson
19-62210-007 Olympic Community Action Programs Clallam, Jefferson $110,431
Kittitas
19-62210-008 HopeSource Kittitas $83,567
Klickitat Washington Gorge Action Programs Klickitat, Skamania $69,849
196
19-62210-009
Mason
19-62210-010 CAC of Lewis, Mason and Thurston Counties Lewis, Mason $105,732
Okanogan
19-62210-011 Okanogan County Community Action Council Okanogan $84,654
Skagit
19-62210-012 Community Action of Skagit County Skagit $64,296
Stevens Ferry, Lincoln, Pend
19-62210-013 Rural Resources Community Action Oreille, Stevens $90,271
Walla Walla Columbia, Garfield,
19-62210-014 Blue Mountain Action Council Walla Walla $44,851
Whatcom Island, San Juan,
19-62210-015 Opportunity Council Whatcom $129,122
Whitman
19-62210-016 Community Action Center Whitman $99,106
Yakima
19-62210-017 Northwest Community Action Center Yakima $155,971
TOTAL $1,500,000