HomeMy WebLinkAboutInterlocal Agreement Jefferson County Fire Protection District No. 3 - 031819 •\ q
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INTERLOCAL AGREEMENT
BETWEEN
JEFFERSON COUNTY AND
JEFFERSON COUNTY FIRE PROTECTION DISTRICT NO. 3
This Interlocal Agreement is made and entered into pursuant to the provisions of Chapter 39.34
RCW by and between the County of Jefferson and Jefferson Fire Protection District No 3, dba
Port Ludlow Fire & Rescue (PLFR). Either party to the agreement, the requesting party
(hereinafter Requester) and the providing party (hereinafter Provider) may request work,
equipment rental or materials from the other party as they find mutually beneficial.
I. RECITALS
WHEREAS,Both parties employ persons who specialize in certain types of projects, and
also owns certain types of equipment and materials;
WHEREAS, each party may from time to time, find it advantageous or desirable to have
certain work performed by the other party or its contractor and/or to obtain the use of
equipment or materials from the other party for specific projects.
WHEREAS, both parties, will benefit from cooperation on projects in this manner;
WHEREAS, Chapter 39.34 RCW provides that local jurisdictions may enter into
cooperative agreements for their mutual benefit;
Now,therefore,the County of Jefferson and PLFR, through their respective legislative bodies,
do hereby agree as follows:
PURPOSE OF AGREEMENT: The purpose of this agreement is to provide for
cooperation between parties in projects by allowing either party to request that certain
work be performed by the other or its contractors, or that either party be allowed to rent
certain pieces of equipment owned by the other party, or purchase materials owned by the
other party.
ADMINISTRATION OF AGREEMENT: Both parties will administer this agreement.
DURATION OF AGREEMENT: This agreement shall take effect upon execution of
the agreement by both parties and shall remain in effect until terminated.
TERMINATION OF AGREEMENT: Either party may terminate this agreement by
giving thirty (30) days written notice to the other party.
Page 1 of 3
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ACQUISTION OF PROPERTY: Unless otherwise agreed to in writing, any property
acquired by either party pursuant to this agreement shall remain property of that party.
REQUESTS: Whenever either party desires to obtain work by or to rent equipment or
purchase materials from the other party pursuant to this agreement,the Requester shall
make a request for said work or equipment in a form required by the Provider.
REVIEW& APPROVAL OF REQUEST: The request will be reviewed by the
Provider and the Provider's work crews to perform the work requested and/or the
requested equipment/materials. The Provider's Director, or his designee, shall have final
decisions as to approval of either the work crew, equipment or materials.
FULFILLMENT OF REQUESTS: If the request is approved by the Provider, as set
forth in this agreement, the Provider will perform the work requested or provide the
equipment or materials requested.
EMPLOYEES: All employees assigned to projects pursuant to this agreement, remain
employees of their respective agency at all times and shall perform the work requested
under sole supervision of their agency. Labor, procedures, equipment and materials in
performance of projects pursuant to this agreement shall be mutually agreed to in writing.
EQUIMPENT: Equipment to be provided pursuant to this agreement shall be inspected
by both parties prior to use. The Requester using the equipment shall bear responsibility
for insuring that operators of said equipment are properly trained in the use of said
equipment. Requester shall compensate the Provider for any and all losses and/or
damages occurring while equipment is in possession of the Requester.
FIANANCIAL RESPONSIBILITY: The Requester shall be solely responsible for all
costs of Requester's project, and administration of all grant funds, if any, related to the
Requester's project.
REIMBURSEMENT: Requester shall reimburse Provider for all costs of direct and
indirect labor(including fringe benefits), administration, equipment rental, engineering,
materials and supplies for the project, performed pursuant to this agreement. In addition,
indirect costs("overhead") shall be included at the rate calculated and approved by the
Provider. Requester shall reimburse Provider for use of equipment at the rate determined
by Provider's Director or his designee. Provider shall submit a statement to Requester
after performance or delivery and with thirty (30) days Requester shall remit thereon.
HOLD HARMLESS: Each party shall defend, indemnify and hold harmless the other
party, its officers, employees, agents and volunteers from and against all claims,
damages, losses, and expenses suits and/or other actions alleged or proven to arise from
any negligent or intentional act or omission of that party's employees, agents, and/or
authorized subcontractors arising from the performance of this agreement.
Page 2 of 3
L.
INSURANCE: The Requester shall maintain workers' compensation insurance at its
own expense, as required by Title 51 RCW, for the term of this Agreement and shall
provide evidence of coverage to the Provider upon request. Worker's compensation
insurance shall cover all employees with limits meeting all applicable state and federal
laws. This coverage shall include Employer's Liability with limits meeting all applicable
state and federal laws.
This coverage shall extend to any subcontractor that does not have their own worker's
compensation and employer's liability insurance.
The Requester expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the Provider, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim. If the Provider incurs any costs to enforce the
provisions of this subsection, all cost and fees shall be recoverable from the Requester.
Provider may require, as its condition of performance of the project and/or provision of
equipment that Requester Contractor obtain appropriate insurance, which may include
naming Provider as an additional insured. If Provider so requires, it shall notify Requester
and give Fill
the option to withdraw its request.
DATED this IFS=" day of l /"C‘l , 20 /1..
.
Jefferson County Fire Protection Dist.No. 3 BOARD OF COMMISSIONERS
(dba. Port Ludlow Fire&Rescue) JEFFERSON COUNTY, WASHINGTON
_._6_,ei ac...„1„,.., ,
Ed Davis, Commissioner, Chairperson Kate D an, Dis ..t 1
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Gene Carmody, Commis is er, Vice-Chair David S 1 ivan, District 2
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Robert Pontius, C: T is '•ner, Greg Brotherton, District 3
kApproved as to form:
Ron k;7
Commissioner ! 7 /Q
r 1 q i t SLV, e,v,i v t,v r. - Philip C. Hunsucker ate
Chief Civil Deputy Prosecutor
Raelene Rossart, Commissioner Jefferson County Prosecutor's Office
Page 3 of 3
REQUEST FOR WORK
Party Requesting Service:
Party Providing Service:
Description of Requested Service:
Location of Requested Service:
Dates of Requested Service:
Estimate and Terms: (include here or attached)
Requesting Agency Official
Date
❑ Approved ❑ Denied
Providing Agency Official
Date
Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: March 18, 2019
Subject: Interlocal agreement with Jefferson County Fire Protection District#3
Statement of Issue:
The proposed interlocal agreement for the mutual use of Jefferson County and Jefferson County Fire
Protection District #3 DBA Port Ludlow Fire Et Rescue (PLFR) as needed from time to time is desirable
to establish a structure within which each entity may perform reimbursable work for the other.
Analysis/Strategic Goals/Pro's & Con's:
The agreement simply provides a general framework for specific, later cooperation as mutually agreed
by PLFR and Jefferson County Library representatives. One occasional project is the plowing of PLFR
station access roads by Road Maintenance Division staff.
Fiscal Impact/Cost Benefit Analysis:
There is no intrinsic impact of the broad agreement. The impact of any specific project undertaken
under the terms of the agreement will be considered separately based on the needs of each entity.
The benefit for each agency is the ability to make use of skilled personnel and equipment appropriate
for a given task without having to develop that capability in-house.
Recommendation:
The Department of Public Works recommend the Board execute the attached interlocal agreement
and return it for processing.
Department Contacts: Matt Stewart, Road Maintenance Superintendent
Reviewed By:
.4111e1F 13/16-
~hilip Mori: ,ti ,unt A. ..• trator Date
CONTRACT REVIEW FORM
CONTRACT WITH: Jefferson County Fire Protection District No. 3 t G O2-.�
(Contractor/Consultant)
CONTRACT FOR: Interlocal reimbursable services TERM: Until terminated
COUNTY DEPARTMENT: Public Works
For More Information Contact: Matt Stewart FEB 1 9 2019
Contact Phone #: (360) 385-0890
RETURN TO: Chris Spall RETURN BY: 02/19/2019
(Person in Department) (Date)
AMOUNT: Dependent Upon Requirements PROCESS: 7--_ Exempt from Bid Process
Consultant Selection Process
_
Revenue: DUR _ Cooperative Purchase
Expenditure: DUR _ Competitive Sealed Bid
Matching Funds Required: None _ Small Works Roster
Sources(s) of Matching Funds N/A _ Vendor List Bid
_ RFP or RFQ
X Other
Step 1 : REVIEW BY : • ��r,,- ,A(4 ' E N
I
Review by: . 7714-� Philip Morley
Date Reviewed:
APPROVED FORM ❑ Returned for revision(See Comments)
ci:jgr
omments
Step 2: REVIEW BY PRQ,SECU G ATTORNEY
Review by: (1 �. Philip C.Hunsucker
Date Reviewed: ?l
47/17 Cite 'Civil Deputy Prosecuting Attorney
1:9/7APPROVED AS TO FORM /Returned for revision(See Comments)
Comments
Step 3: (If required)DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Admin will submit originals and 2 copies of Contract and Review Form with Agenda Bill to BOCC Office.
Place"Sign Here"markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.)
C:\Users\christines\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\GMTHXHJQ\Contract Review Form for ILA-PLFR.docx rev.
4/26/2017