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HomeMy WebLinkAbout015 19 • -1\14 it-1 STATE OF WASHINGTON County of Jefferson In the Matter of: } Certification of Compliance } for CDBG Public Services Grant } RESOLUTION NO. 15-19 WHEREAS, Jefferson County is authorized to apply to the State Department of Commerce for a Community Development Block Grant(CDBG); and, WHEREAS, Jefferson County has identified a community development and housing priority need for which to seek CDBG funding; and, WHEREAS, it is necessary that certain conditions be met to receive CDBG funds; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of Jefferson County Commissioners authorizes submission of this application to the Washington State Department of Commerce to request $110,431.00 and any amended amounts to fund public service activities in coordination with the Olympic Community Action Programs, and certifies that, if funded, it: ➢ Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable State and federal laws; ➢ Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.486; ➢ Will not use assessments against properties owned and occupied by low- and moderate- income persons or charge user fees to recover the capital costs of CDBG-funded public improvements from low- and moderate-income owner-occupants; ➢ Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; ➢ Has provided technical assistance to citizens and groups representative of low- and moderate-income persons that request assistance in developing proposals; ➢ Will provide opportunities for citizens to review and comment on proposed changes in the funded project and program performance; ➢ Will conduct and administer its program in conformance with the Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, will affirmatively further fair housing(Title VIII of the Civil Rights Act of 1968); and ➢ Has adopted and enforce a policy to prohibit the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted and implemented a policy to enforce existing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within its jurisdiction, in accordance with Section 104(1) of the Title I of the Housing and Community Development Act of 1974, as amended; RESOLUTION NO. 15-19 re: Certification of Compliance for CDBG Public Services Grant ➢ Certifies to meeting the National Environmental Policy Act(NEPA)through a determination the CDBG-funded public services will not have a physical impact or result in any physical changes and are exempt under 24 CFR 58.34(a), and are not applicable to the other requirements under 24 CFR 58.6; and are categorically exempt under the State Environmental Policy Act(SEPA)per WAC 197-11-305(2); and BE IT FINALLY RESOLVED, that the Board of Jefferson County Commissioners, designates the County Administrator, as the authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this application and Jefferson County's participation in the Washington State CDBG Program. � r ,�I'�O�ED AND ADOPTED this �� day of March, 2019. .- Z • 1.3 O ° .. t ' 1 : ;� I JEFFERSON COUNTY iocr\ir, ' / .' 'Li/ BOARD OF COMMISSIONERS 1 a f'" I. , . '; N-\. ATTEST: Kate D Chair 1./ W21//, ol4k. 6 (�% Davi u iv.� , v-fill'..- Carolyii Gallaway Deputy Clerk of the Board 01‘11 '-y, 0, Greg Brotherton, Member Department of Commerce Community Development - ir Block Grant Strengthening rural communities throughproje that benefit low- and moderate-income persons GENERAL PURPOSE GRANTS $9,000,000 l® OUR CORE PURPOSE For planning or construction of public infrastructure, community Grow and improve jobs in Washington facilities, affordable housing, and economic development projects. State by championing thriving communities,a prosperous economy, Competitive. Maximum grant up to $750,000 based on project type. and suitable infrastructure. Application materials available in March and due in June. 0 PROGRAM CONTACT ECONOMIC OPPORTUNITY GRANTS $1,000,000 Kaaren Roe For state and local priority projects resulting in economic resilience Section Manager and development in rural communities. Local Government Division 360.725.3018 Competitive. Applications accepted throughout the year on a fund kaaren.roe@commerce.wa.gov available basis. HOUSING ENHANCEMENT GRANTS $200,000 ELIGIBILITY GUIDELINES: Eligible applicants are Washington State For off-site infrastructure or the community facility component of a cities/towns with less than 50,000 in state Housing Trust Fund project. population and not participating in a CDBG Competitive. Maximum grant is generally$200,000. Initial CDBG entitlement urban county consortium;and Housing Enhancement Grant application forms are submitted with a counties with less than 200,000 in population. Eligible cities/towns and HTF Stage 2 application. counties are listed on the CDBG website. PUBLIC SERVICES GRANTS $1,500,000 For 17 counties and community action agencies to fund new or Special purpose districts,public housing expanded services for lower income persons. authorities,community action agencies, economic development councils,other Allocated by formula based on population and poverty. Application non-profit organizations,and Indian tribes materials available in February and due in April. are not eligible to apply directly to the state CDBG Program for funding,but may HUD NATIONAL OBJECTIVES be a partner in projects and subrecipient CDBG project activities must meet one of three HUD National Objectives: of funding with an eligible city/town or • Principally benefits low-and moderate-income(LMI)persons county applicant. • Aids in the prevention or elimination of slums or blight • Addresses imminent threat to public health or safety 1011 Plum Street SE,Olympia,WA 98504 http://www.commerce.wa.gov/cdbg Funding is contingent on approval of the state's 2018 Action Plan and CDBG allocation by the US Department of Housing&Urban Development. 5/3/18 PUBLIC HEARING HANDOUT Federal Citizen Participation Requirements For Local Government Applicants to the State CDBG Program Federal Regulations 24 CFR 570.486 (a) (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec. 91.115(e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which CDBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of CDBG funds; (3) Furnish citizens information, including but not limited to: (i) The amount of CDBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the CDBG funds; (iii) The estimated amount of the CDBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed CDBG activities likely to result in displacement and the unit of general local government's anti-displacement and relocation plans required under Sec. 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions. Together the hearings must cover community development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be held at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as defined by criteria established by the state. (7) Provide citizens the address, phone number, and times for submitting complaints and grievances, and provide timely written answers to written complaints and grievances, within 15 working days where practicable. Cc;. cre4; L '--W 6 '..0 .1r. i\litA ,j. STATE OF WASHINGTON County of Jefferson In the Matter of Establishing } A Grievance Procedure } for CDBG Public Services Grant } RESOLUTION NO. 30-12 WHEREAS, Jefferson County is applying to the Washington State Department of Commerce for Community Development Block Grant (CDBG) Public Services Grant funding; and, WHEREAS, it is necessary that certain conditions be met as part of the application. NOW, THEREFORE, BE IT RESOLVED,that the Board of Jefferson County Commissioners establish a Grievance Procedure for the CDBG Public Services Grant as follows: 1. Submit complaints in writing to the County Administrator for resolution. A record of the complaints and action taken will be maintained. A decision by the County Administrator will be rendered within 15 working days; 2. If the complaint cannot be resolved by the County Administrator to the satisfaction of the requestor; then the complaint will be heard and discussed by the governing, elected body at an open public meeting. A written decision will be made within 30 working days. The decision of the governing body is final; 3. A record of action taken on each complaint will be maintained as a part of the records or minutes at each level of the grievance process. APPROVED AND ADOPTED this 29th day of May, 2012. \, N, r ,. .� r S*o . JEFFERSON COUNTY 4. '4 ': . ;'! BOA' D OF COMMISSIONERS + -. - !•.'"' .-'i - v. I 11,,, / i .. .,, , . _, „ , , ASI' .:4. . •' ~ A / Jo I Austin, Chair 4 (�1 x ��s �c a w. ,� � ILL-, L�LACG h is Phil Jo • .on, Member Erin Lundgren / ., Y---, I Clerk of the Board /�/ Davis Sull \. , em.er 2019 CDBG PUBLIC SERVICES GRANT AMOUNTS -proposed COUNTY GRANT GRANT TOTAL SUBRECIPIENT—SERVICE PROVIDER nty cou CONTRACT# COMMUNITY ACTION PROGRAM SERVICE AREA adm(includiding ding Asotin i 19-62210-001 Community Action Partnership Asotin $38,664 Benton 19-62210-002 Benton Franklin Community Action Connections Benton, Franklin $65,884 Chelan 19-62210-003 Chelan-Douglas Community Action Council Chelan, Douglas $59,992 Cowlitz 19-62210-004 Lower Columbia Community Action Council Cowlitz, Wahkiakum $69,959 Grant 19-62210-005 Opportunities Industrialization Center Adams, Grant $121,058 Grays Harbor 19-62210-006 Coastal Community Action Program Grays Harbor, Pacific $106,593 Jefferson 19-62210-007 Olympic Community Action Programs Clallam, Jefferson $110,431 Kittitas 19-62210-008 HopeSource Kittitas $83,567 Klickitat 19-62210-009 Washington Gorge Action Programs Klickitat, Skamania $69,849 Mason 19-62210-010 CAC of Lewis, Mason and Thurston Counties Lewis, Mason $105,732 Okanogan 19-62210-011 Okanogan County Community Action Council Okanogan $84,654 Skagit Community Action of Skagit County Skagit $64,29619-62210-012 Stevens Ferry, Lincoln, Pend 19-62210-013 Rural Resources Community Action Oreille, Stevens $90,271 Walla Walla Columbia, Garfield, 19-62210-014 Blue Mountain Action Council Walla Walla $44,851 Whatcom Opportunity Council Island, San Juan, pp y 19-62210-015 Whatcom $129,122 Whitman Community Action Center Whitman $99,106 19-62210-016 Yakima 19-62210-017 Northwest Community Action Center Yakima $155,971 TOTAL $1,500,000 Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: March 18, 2019 SUBJECT: HEARING re: Community Development Block Grant (CDBG) Application; 2019 Public Service Grant and Close Out of the 2018 Public Service Grant; Olympic Community Action Programs (OIyCAP) STATEMENT OF ISSUE: OIyCAP, a non-profit organization, has requested that the County continue to work with them to administer a Community Development Block Grant (CDBG) from the Washington State Department of Commerce (DOC). The State requires a governmental agency to receive the funds. ANALYSIS: In 1998, Jefferson County and OIyCAP entered into an agreement (F-98-74098-047) with DOC for a CDBG Grant to provide essential services to low-income clients in Jefferson County. A grant application is submitted annually in order to continue funding. This public hearing is required for the Board to take comments on the new grant proposal and on the activities from the previous year in order to close out the 2018 grant. The Board signed the hearing notice on the CDBG Grant materials on March 4, 2019 and it was advertised in The Leader on March 6 and 13, 2019. FISCAL IMPACT: The total 2019 grant funding available for Jefferson County is $110,431. RECOMMENDATION: After receiving testimony at the public hearing, it is recommended that the Board approve the resolution in the matter of certification of compliance for the CDBG Public Services Grant which also designates the County Administrator as the authorized Chief Administrative Official to act in all official matters in connection with this application and Jefferson County's participation in the CDBG Program. ED BY: .. r i' ip Morle o.nty�dministrato Date C_ I�&fi P ( iisiN / y-c-Ar v) EEmpowering Human Potential ca Adult Care Services Community o Community Resources Early Childhood Education Development °= Food Distribution Block Grant z Home Improvement 2018 o Energy Programs V ,v Housing Services Q E Nutrition Report 0 Transportation Helping People Changing Lives 1 �. / s YC4-r- 1'romLi ' , ,,z. We vvill Embody the spirit of hope Help transform lives Build strong, resilient communities Care about the entire community Continuously help people help themselves and each other Whffiaxn Pend San Juan 4:i:?* Oreille', Skagit Okanogan Ferry Stevens Island("` Clallam t��17 Snohomish Chelan tferson Douglas Kifsa• Lincoln Spokane King Grays MasonTT Harbor Kittitas Grant liarAdams Whitman "'i Lewis Yakima Franklin Wahkiakum } Benton Watta Wale erovilitt kam., Asotii „.4_,js Kiekitat Co I�mbia Clark f 2 OLYMPIC COMMUNITY ACTION PROGRAMS Who Is OIyCAP? OIyCAP Is One Of Over 1,000 Community Action Agencies Nation- wide. Since 1966 We Have Created Solutions That Improve People's Lives, Homes And Communities Across The Olympic Peninsula. Each Day We Deliver Opportunity To The People Of Clallam and Jefferson Counties, Washington. OIyCAP Is CARING FOR ELDERS AND DISABLED CREATING HEALTHIER HOMES EDUCATING YOUNG CHILDREN PROVIDING EMPLOYMENT & TRAINING OPPORUNITY FEEDING THE HUNGRY HOUSING THE POOR KEEPING PEOPLE WARM IN WINTER OFFERING RECREATIONAL & VOLUNTEER OPPORTUNITIES REDUCING RESIDENTIAL ENERGY CONSUMPTION SHELTERING THE HOMELESS TRANSPORTATION TO WORK & MEDICAL OIyCAP, Your Community Action Agency 3 COMMUNITY DEVELOPMENT BLOCK GRANT Helping To Eliminate Poverty In Jefferson and Clallam Counties, Washington Across America Nearly 40 Million People Live In Poverty I CLALLAM COUNTY JEFFERSON COUNTY 11 273 3 541 People Live In Poverty People Live In Poverty (16%) (12%) Children and Non-White Ethnicities Living On The Olympic Peninsula Are Far More Likely To Live In Poverty 4 WHAT WE DO BY THE NUMBERS I CUSTOMERS SERVED 2016 2017 2018 14,235 7,488* 13,411 Gender Female 56% 44% 41% Male 56% 57% 59% Non Gender Specific N/A N/A 0% Age 00-17 30% 29% 21% 18-54 40% 39% 34% 55+ 30% 32% 45% Ethnicity Non-Hispanic 73% 93% 95% Hispanic 8% 7% 5%** * Food assistance demographics were not available in 2017 5 BY THE NUMBERS (continued) FAMILY TYPE 2016 2017 2018 Single Parent Female 19% 11% Single Parent Male 17% 2% Two Parent 12% 7% Single 59% 61% Two Adults 10% 9% FAMILY SIZE One 58% 60% 83% Two 18% 17% 8% Three 10% 10% 4% Four or more 14% 13% 5% HOUSING TYPE Own 18% 19% 17% Rent 50% 47% 35% Homeless 4% 4% 5% Other or not collected n/a n/a 41% 6 MORE BY THE NUMBERS MILITARY STATUS 2016 2017 2018 Active Military n/a not available at this x Veteran n/a 108 individuals* *This is a new tracking metric and Remains under construction INCOME (% poverty) - 50% 37% 36% 89% 51% - 100% 44% 45% 18% 101% - 150% 16% 16% 5% + 151% 3% 3% 3% 0 Early Childhood Services Giving Families A Head Start I.. Since 1967, OIyCAP has been providing Olympic Peninsula families with a head start. From Port Townsend to Forks, OIyCAP delivers on its promise to help people and change lives through education. HEAD START Seven Classrooms 120 Children Enrolled Ages 3-5 EARLY HEAD START Two Classrooms 43 Children Enrolled Ages 0-5 EARLY CHILDHOOD EDCUATION ASSITANCE PROGRAM Four Classrooms 66 Children Enrolled Ages 3-5 8 [Elder Care Resources Encore Arts and Minds Using an evidence based care model that combines music, recreation and directed social interaction, OIyCAP's Encore Arts and Minds program has gained national recognition for helping people with early onset dementia live fuller and more produc- tive lives. People Served 22 Service Hours 3,122 Volunteers Hrs. 2,451 VOLUNTEER RESOURCE CENTER OIyCAP believes volunteers are priceless. Quietly, each year, the Retired Senior Volunteer Program's volunteer corps contributes thousands of hours of work on critically important projects throughout Clallam and Jefferson Counties. Volunteers 400 (a record number of volunteers) Hours 68,342 (a record number of hours) 9 Emergency Services Service By Type People Served Energy Assistance 218 Transportation 263 Food 36 Health Supplies 48 Housing Support 95 Rental Assistance 183 Personal Hygiene 65 Laundry 49 Medical/Dental/Vision 49 Vehicle Fuel 123 Total People Served 1,163 10 [Housing Resources There is an acute lack of affordable housing throughout Clallam and Jefferson Counties. Like other communities across Washing- ton homelessness is increasing, especially among families and the elderly. OIyCAP's 2018 Comprehensive Community Needs Assessment identifies inadequate housing as the primary con- cern facing communities from the Sound to the Pacific. OIyCAP provided unduplicated housing and shelter assistance to 491 individuals in 2018. Rent Assistance 364 People Served Temporary Shelter 127 People Served *unduplicated—does not include persons served with housing resources by other OIyCAP programs (i.e. Emergency Services.). 11 [EN-HOME CARE OIyCAP was the first In-Home Care Agency to serve the needs of our communities vulnerable and medically frail adults. We are proud to continue serving those in need with compassionate care. People Served 42 Hours Provided 28,956 ENERGY ASSISTANCE-LIHEAP HOME WEATHERIZATION-LIHEAP Keeping the lights on and the house warm is an ever increas- ingly difficult challenge for people living throughout Clallam and Jefferson Counties. Utility Assistance 1,543 People Served Home Weatherization 19 Households Served 12 SENIOR NUTRITION In 2018 OIyCAP re-evaluated its nutrition resources, serving one of our communities greatest assets, its elders. Working with our partners at the Olympic Area Agency on Aging and the Washing- ton State Department of Agriculture, we are well on our way to eliminating food insecurity among the elderly. Congregate Meals 14,131 meals served Home Delivered 38,845 meals delivered *Total meals served represents a 14% increase over prior Year2017. FOOD SECURITY RESOURCES OIyCAP contends there is no room for food insecurity on the Olympic Peninsula or in America. Last year, 2018, OIyCAP ex- panded its food distribution to food banks and pantries by over 15%. We intend to do even better in 2019. People Served 9,235 partially duplicated Food Distributed 1,444,086 million pounds 13