HomeMy WebLinkAbout032519_ca05Department of Public Works
O Consent Agenda
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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders P.E., Public Works Director/ County Engineer
Agenda Date: March 25, 2019
Subject: Digital Submittal Certification - County Road Administration Board -
Reports for 2018
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. By
April 1, 2019, the County must submit the following in digital format: (1) Traffic Law
Enforcement Expenditure Certification, (2) Fish Passage Barrier Removal Certification, (3)
Annual Certification (with attachments), (4) Annual Construction Report, (5) County Arterial
Preservation Report, and (6) Maintenance Management Certification. The first three of these
items, (See Attached), requires the certification of the Chair of the Board of Commissioners
via signatures on a "Digital Submittal Certification" form for mailing to CRAB.
Analysis / Strategic Goals / Pros £t Cons:
CRAB establishes Standards of Good Practice for the administration of the County roads
program and road fund. CRAB monitors compliance with these standards via the County's
regular submittal of data and certifications. The County Engineer and Board of Commissioners
must certify that required standards are being met. Annual issuance of a "Certificate of Good
Practice" from CRAB is required in order for the County to receive its annual Motor Vehicle
Fuel Tax allocation.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor's office
and the Sheriff's office. The Certificate of Good Practice is required to receive Jefferson
County's annual allocation of approximately $1.3 million in Motor Vehicle Fuel Tax.
Recommendation:
Authorize the Chair to sign and date the "Digital Submittal Certification" form in the two
places for the signature of "Chair / Executive." Return to Public Works for processing.
Department Contact:
Monte Reinders P.E., Public Works Director/County Engineer
385-9242
le e
flip Morly,.Ltfunty Administrator
31�c1�
Date
3/4/2019
Jefferson County
Reports for 2018
Digital Submittal Certification
for Forms Due April 1 st
A
The documents checked below are hereby submitted from Jefferson County for the review and acceptance of the County Road
Administration Board.
Q3 2018 RAP Certification of Road Fund Expenditures for Traffic Law Enforcement
I hereby certify that the above report is true and accurate and that I have reviewed and approved the report for submission to the County Road
Administration Board in ac rdance with
hh(WAC 136.
Signed: Date:
County Sheriff
R (
Si 1
g \fit \� '� Date3� �-� -1
C�d�o ;��� G ���
County Auditor
Signed: Date:
Chair/ Executive
----------------------------------------------------------------------------------------------------------------------------
(( 2018 Certification of Road Fund Expenditures for Fish Passage Barrier Removal
O 2018 Annual Certification
I hereby certify that the Fish Passage Removal and Annual Certifications are true and accurate and that I have reviewed and approved the report for
submission to the County Road Administration Board in accordance with WAC 136.
Signed: Date:
Chair/ Executive
i
Signed: - Date:.3
---- Countyr Enginee
Q 2018 Annual Construction Report
(� 2018 County Arterial Preservation Report
2018 Maintenance Management Annual Certification
I hereby certify that the Annual Construction Report, County Arterial Preservation Report, and Maintenance Management Certification are true and
accurate and tha ave reviewe oved, and submitted said reports to the County Road Administration Board in accordance with WAC 136.
Signed: Date:
---- Coun- Engineer
-----------------------------------------------------------------------------------------------------------------
IL-A.K.J.
Jefferson County 2018
CERTIFICATION OF ROAD FUND EXPENDITURES FOR TRAFFIC LAW
ENFORCEMENT
WAC 136-150-022
rage i or i
Total Road Levy:
Budgeted Road Levy revenue (as listed on the Road Levy Certification - $4,443,758.00
WAC 136-150-021):
Actual Road Levy revenue produced: $4,430,218.00
Traffic Law Enforcement Paid by Road Levv Diversion:
Budgeted Road Levy Diversion (as listed on the Road Levy Certification -
$720,000.00
WAC 136-150-021):
Actual amount of Diverted Road Levy:
$720,000.00
Was Diverted Road Levy deposited in a specific and identifiable account
Yes
(RCW 36.82.040):
Traffic Law Enforcement Paid by Road Fund Expenditures:
Budgeted cost reimbursements and/or operating transfers from the Road
$0.00
Fund:
Actual total amount of cost reimbursements and/or operating transfers from
$0.00
the Road Fund:
Total Road Portion Traffic Law Enforcement Expenditures:
$720,000.00
Total Traffic Law Enforcement Expense (ALL COUNTY FUNDS):
$1,330,579.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months
have spent all revenues collected for road purposes only for such purposes, including traffic
law enforcement, as are allowed by Article Il, Section 40 of the Washington State
Constitution, are eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified (on the "Engineer's Certification Form") by:
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
• Chair, Board of County Commissioners OR County Executive
https://www.crab.wa.gov/cars/ 3/4/2019
Jefferson County
Traffic Enforcement Costs Paid by General Fund
18
Actual IS&B ER&R I
Total Direct Enforcement Costs
52110 - Undersheriff
1,031,014
126,918
1,157,931
52122 - Patrol
1,438,172
1,103,371 334,801
52123 - West End
108,627
108,627
52127 - Hoh
154,845
117,157 37,688
52170 - Traffic
826,030
775,605 50,425
2,527,674
2,104,760 422,914
Total Direct Enforcement Costs
Traffic % of Calls for Service
34.90%
Cost of Traffic Calls for Service
882,158
Total JeffCom Cost/911 Dispatch 426,520
JeffCom % spent on "Traffic Related"
JeffCom % spent on "Vehicle Related"
Total % of Calls for Traffic Law Enforcement 34.90%
JeffCom Traffic Related Cost 148,855
Cost of Traffic Calls for Service 882,158
Plus JeffCom costs attributed to traffic 148,855
Total Direct Traffic Enforcement Costs r 1,031,014
Department Overhead Rate 12.31%
Department Overhead $ 126,918
Total Direct Traffic Enforcement Costs
Plus Department Overhead
Dept. OH and Direct Traf, Enf.
1,031,014
126,918
1,157,931
County -wide IC Rate for Sheriff 14.91%
County -wide IC for Sheriff 172,648
Dept. OH and Direct Traf. Enf. 1,157,931
Plus County -wide IC for Sheriff 172,648
Total Traffic Enf. Costs 1,330,579
Actual Road Diversion_720,0
Traffic Enf. Cost minus Road Diversion 610,5
Sheriff Overhead 2018 Actual
Sheriff Exec/Admin 770,208
Sheriff Total 6,255,677
Overhead % 12.31%
J/'+/GV 17
FISH PASSAGE CERTIFICATION
WAC 136-150-023
Submitting County: Jefferson Budget Year: 2018
Project Name
Salmon Creek Bridge
- W. Uncas Rd
Fish Passage Barrier Removal Projects
Total Project
Cost
$1,024,325.00
Cost Outside
of ROW
% of Total Cost (25%
Allowed by WAC)
0.00%
Total Expenditures for Fish Passage Barrier Removal Outside County Rights -of -
Way
Total Annual Road Construction Budget: $0.00
X
0.005
1/2% of Total Annual Road (Limit of "Outside of Right -of -Way" expense) =$0.00
Total Expenditure for Fish Passage Barrier Removal Outside County Right -of- $0.00
Way
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all
revenues collected for road purposes only for such purposes, including removal of barriers to fish
passage and accompanying streambed and stream bank repair as specified and limited by RCW
36.82.070 , as are allowed by Article Il, Section 40 of the Washington State Constitution, are eligible to
receive funds from the Rural Arterial Trust Account.
Jefferson County Annual Certification For Calendar Year 2018
WAC 136-04
MANAGEMENT AND ADMINISTRATION
A. During 2018 the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030.
B. At any time during 2018 was there a vacancy/change in the position of County Engineer? If so, were the procedures in
WAC 136-12 followed?
C. The processing of County Road Accident Reports during 2018 complied with WAC 136-28.
D. Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in
2018 per WAC 136-14-020.
E. As of December 31, 2018 the management of the county road department was in accordance with policies set by the county legislative
authority including, but not limited to, the following specific policies required by WAC 136-50-050:
'Has your agency sent the most recently adopted version to CRAB WAC 136-50-051?
POLICY
WAC
DATE OF CURRENT VERSION
Re: Organization
136-50-051
05/22/2017
Re: Personnel Practices
136-50-052
11/23/2015
Re: Complaint Handling
136-50-053
07/28/2003
Re: Work for Others
136-50-054
04/23/2018
Re: Utility Accommodation
136-50-055
07/08/2000
Re: Priority Programming
136-14-030
04/23/2003
F. The following were submitted to CRAB in a timely manner:
DOCUMENT
'18 Six -Year Program
'18 Annual Construction Program
'18 CAPP Program
'18 Road Fund Budget
'18 Maintenance Management Work
Plan & Budget
'18 Road Levy
'17 Certification of Road Fund Exp.
For Traffic Law Enforcement
'17 Engineer's Certification of Fish
Barrier Removal Costs
'17 Certification of Road Fund Exp.
for Marine Navigation and
Moorage
'17 Annual Construction Report
'17 CAPP Report
'17 Maintenance Management
Certification
'17 Annual Certification
'17 Road Log Update
'18 PMS Certification for CAPA
Eligibility
Yes
Yes
Yes
WAC
DUE DATE
DATE OF ADOPTION / PREPARATION
DATE SENT TO CRAB
136-15-050
31 -DEC -17
11/27/2017
12/18/2017
136-16-040
31 -DEC -17
12/11/2017
12/18/2017
136-300-060
31 -DEC -17
12/11/2017
12/18/2017
31 -DEC -17
12/11/2017
12/18/2017
136-11-040
31 -DEC -17
12/11/2017
12/18/2017
136-150-021
01 -FEB -18
01/22/2018
01/24/2018
136-150-022
01 -APR -18
03/19/2018
03/26/2018
136-150-023
01 -APR -18
03/19/2018
03/26/2018
136-150-025
01 -APR -18
03/19/2018
03/26/2018
136-16-050
01 -APR -18
03/19/2018
03/26/2018
136-300-090
01 -APR -18
03/19/2018
03/26/2018
136-11-050
01 -APR -18
03/19/2018
03/26/2018
136-04-030 01 -APR -18 03/19/2018
136-60-030 01 -MAY -18 04/24/2018
136-70-070 31 -DEC -18 12/12/2018
3. Projects to which construction expenditures were charged were all on the originally adopted 2018 Annual Program or
as amended per WAC 136-16-042 - Attach Amendments. (If No, please attach a brief explanation.)
xplanation:
'RAB RAP funds became available.
1. The County's construction by county forces limit for 2018 computed in accordance with RCW 36.77.065.-
The
6.77.065:
The actual expenditure for construction by county forces as reported in the 2018 Annual Const. Report:
As required by WAC 136-20-060, a written Bridge and Inspection Report for 2018 was furnished to the legislative
authority on (attach a copy):
03/26/2018
04/24/2018
12/17/2018
$1,262,252.50
11/05/2018
$0.00
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of. x
Creating a County project x RESOLUTION NO. 26-18
Designated as Center Road MP 14.61-15.01 Resurface & Restore x
County Project No. 18020500 x
IT IS HEREBY RESOLVED that Center Road, County Road No.931507, from M.P. 14.61 to 15.0 1, be
improved as follows:
Remove and replace pavement materials to resurface and restore (2R) this segment
IT IS FURTHER RESOLVED that an appropriation from the officially adopted road fund budget and based on
the County Engineer's estimate is hereby made in the amounts and for the purpose shown:
PURPOSE
APPROPRIATION
Engineering
$
65,400
Right of Way
$
0
Sub -Total
$
65,400
Construction:
$
644,600
TOTAL
$
710,000
This project is included in the officially adopted annual road program as Item No.
X The project is hereby made apart of the officially adopted annual road program in accordance with
R.C.W. 36.81.130.
IT IS FURTHER RESOLVED that:
X The construction is to be accomplished by contract in accordance with R.C.W. 36.77.020 et. seq.
The construction is to be accomplished by County forces in accordance with R.C.W. 36.77.065 and
W.A.C. 136.18.
X11
PASSED AND ADOPTED THIS "2� DAY OF JU ku_ , 2018.
-Y
" J '
SEAL:
ATTEST: ,
a� 4
l `"G�C4
JEFFERSON OUNTY
BOARD O OMNASSI E
David ullivan, Chair
Kathleen Kier, Member
('VySwa ' bse'.'7 C►�
Kate Dean, Member