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Jefferson County Board of Commissioners
Regular Meeting — Monday, March 11, 2019, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time
in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions.
• Comment regarding an event at the Chimacum Grange this week, measles outbreak and
vaccination
• Comment regarding information on vaccination.
• Comment regarding aerial herbicide spraying in Jefferson County.
• Comment regarding Agent Orange and herbicide spraying.
• Comment regarding Agent Orange and herbicide spraying.
• Comment regarding affordable housing and lot requirements.
• Comment regarding a request for a new fire station in Discovery Bay.
• Comment regarding 1985 discussion regarding herbicide spraying moratorium.
• Comment regarding the Oath of Office verbiage for Jefferson County.
• Comment regarding Jefferson County violations, open government legislation, and a request to
add additional public comment periods during the Commissioner meeting.
The Commissioners and Acting County Administrator addressed comments and concerns raised during
the Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton
seconded the motion which carried by a unanimous vote.
1. AGREEMENT, Amendment No. 1 re: To Perform Water Quality Monitoring Activities,
Agricultural Surveys and Public Outreach in Strait Priority Project Areas; An Additional Amount
of $7,852 for a Total of $47,852; Jefferson County Environmental Public Health; Jefferson
County Conservation District
2. AGREEMENT, Supplemental No. 3 re: Consulting Services for Salmon Creek Bridge, West
Uncus Road, M.P. 0.804, County Project No. 18019341; An Additional Amount of $2,616 for a
Total of $122,942; Jefferson County Public Works; Shearer Design, LLC
3. AGREEMENT, Change Order No. 2 re: Supply of Aggregate for 2018-2019 Road Bituminous
Surface Treatment Programs; An Additional Amount of $65,247.21 for a Total of $355,547.21;
Jefferson County Public Works; Allen Shearer Trucking, Inc.
Commissioners Meeting Minutes of March 11, 2019
4. BID AWARD re: South Discovery Road Pavement Preservation Project, County Project No.
18019760, County Road No. 601508, Rural Arterial Program Project No. 1615-01; In the
Amount of $461,321.70; Jefferson County Public Works; Lakeside Industries, Inc.
5. Advisory Board Reappointment re: Peninsula Housing Authority; Five (5) Year Term to
Expire February 24, 2024; Samuel Shusterman
6. Advisory Board Reappointment re: Gardiner Community Center Board of Directors; Three (3)
Year Term to Expire January 25, 2022; President, Carol Hansen Hills
7. MINUTES re: Regular Meeting Minutes of March 4, 2019 and Special Meeting Minutes of
March 5, 2019
8. Payment of Jefferson County Vouchers/Warrants Dated March 1, 2019 Totaling $3,017.16
(Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson
County Commissioners are retained by the Jefferson County Auditor and Public Works Department.)
9. Payment of Jefferson County Payroll Warrants Dated March 5, 2019 Totaling $851,887.16
and A/P Warrants Done by Payroll Dated March 5, 2019 Totaling $815,648.92 (Records of all
claims submitted for payment along with AT Warrants approved by the Payroll Services Manager are retained in
the Jefferson County Auditor's Office)
The meeting recessed at 9:50 a.m. and reconvened at 10:00 a.m. with all three
Commissioners present.
UPDATE re: Washington State Department of Natural Resources 41h Quarter
County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager
Mona Griswold, DNR State Lands Assistant Drew Rosanbalm and DNR staff were present to brief the
Board on the 0h Quarter County Income Report.
HEARING and RESOLUTION NO. 14-19 re: Finding and Determination to
Declare Certain County Equipment as Surplus and Sell Surplus Property: Jefferson County
Treasurer Stacie Prada explained that the County will be trying a new online auction method to surplus
County property.
Chair Dean opened the hearing for public testimony. Hearing no testimony, Chair Dean closed the
public hearing. After questions and deliberation, Commissioner Brotherton moved to approve
RESOLUTION NO. 14-19 re: Finding and Determination to Declare Certain County Equipment as
Surplus and Sell Surplus Property. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
DISCUSSION and POSSIBLE ACTION re: AGREEMENT re: VoIP Telephone
Services and Equipment to Replace Legacy PBX Phone System; In the Amount of
$36,146/Onetime Fee and $4,438.40/per month; Jefferson County Central Services; Strategic
Technology Solutions; Central Services Director Mark McCauley explained the proposed VoIP
telephone system. After discussion, Commissioner Brotherton moved to approve the agreement.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
The meeting recessed at 10:50 a.m. and reconvened at 11:02 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of March 11, 2019
HEARING re: Proposed Ordinance Adopting Biennial Budgeting in Jefferson
County in Accordance with RCW 36.40.250: Central Services Mark McCauley and County
Administrator Philip Morley explained the proposed Biennial Budgeting process.
Chair Dean opened the hearing for public testimony. Tom Thiersch provided testimony. Hearing no
further testimony, Chair Dean closed the public hearing.
After deliberation, Commissioner Sullivan moved to adopt ORDINANCE NO. 03-0311-19 re:
Amending the Jefferson County Code by Adding a New Chapter Thereto, to be Known as Chapter 3.01,
Providing for a Biennial budget for Jefferson County in Accordance with RCW 36.40.250.
Commissioner Brotherton seconded the motion which carried by a unanimous vote.
The meeting recessed at 11:18 a.m. and reconvened at 11:25 a.m. with all three
Commissioners present.
CLOSED SESSION: A Closed Session was scheduled from 11:20 a.m. to 11:50 a.m.
Chair Dean announced that the Closed Session will be held from 11:25 a.m. to 12:00 p.m. with the
County Administrator, Clerk of the Board/Human Resources Manager and Labor Consultant to Discuss
Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance or Mediation
Proceedings not Subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The
Board resumed the regular meeting at 12:00 p.m. Chair Dean announced that the Board will be
extending the Closed Session from 12:02 p.m. to 12:15 p.m. The Board resumed the regular meeting at
12:15 p.m. Chair Dean announced that the Board will be extending the Closed Session from 12:16 p.m.
to 12:30 p.m. The Board resumed the regular meeting at 12:30 p.m. Chair Dean announced that the
Board will be extending the Closed Session from 12:30 p.m. to 12:40 p.m. The Board resumed the
regular meeting at 12:40 p.m. Chair Dean announced that the Board will be extending the Closed
Session from 12:40 p.m. to 12:50 p.m. The Board concluded the Closed Session and resumed the regular
meeting at 12:50 p.m.
The meeting recessed at 12:50 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
BRIEFING re: Jefferson County Parks and Recreation Advisory Board Capital Plan
UPDATE re: Washington State University (WSU) Jefferson County Extension 4-H and
After School Program
City of Port Townsend; potential cooperative agreement regarding prosecution services
The meeting recessed at 3:26 p.m. and reconvened at 3:33 p.m. with all three
Commissioners present.
Commissioners Meeting Minutes of March 11, 2019
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
• Calendar Coordination
• Task Force re: DCD/Burke and Associates
• Port Townsend Farmer's Market; restrooms
• Facebook/Social media
• Calendar Coordination - continued
NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the
meeting at 4:20 p.m. until the next regular meeting or special meeting as properly noticed.
Commissioner Sullivan seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, Chair
David Sullivan, Member
Carolyn Gallaway, CMC Greg Brotherton, Member
Deputy Clerk of the Board
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ON
MINUTES
Jefferson County Board of Commissioners
Regular Meeting — Monday, March 18, 2019, 9:00 a.m.
Jefferson, County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA
CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time
in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
individuals in attendance at the meeting and reflect their personal opinions.
• Comment regarding Volunteer Fire Department No. 5 and water issues in Discovery Bay.
• Comment regarding nuclear weapons in the United States.
• Comment regarding the affect of Agent Orange and Weed & Feed, and political opinions.
• Comment regarding the 2018 Comprehensive Plan.
• Comment regarding gunfire from the Port Townsend gun range.
• Comment regarding gunfire from the Port Townsend gun range, and nuclear weapons in the
United States.
The Commissioners and Acting County Administrator addressed comments and concerns raised during
the Public Comment Period.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton
seconded the motion which carried by a unanimous vote.
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4.
AGREEMENT, Amendment No. 1 re: Implement Phase III of the Hood Canal Regional
Pollution Identification and Correction Program (HCRPIC); Extension of Project Timeline and
An Additional Amount of $2,000 for a Total of $29,000; Jefferson County Public Health; Hood
Canal Coordinating Council (HCCC)
AGREEMENT re: Evidence -Based Nurse Family Partnership Program; In the Amount of
$59,554; Jefferson County Public Health; Kitsap Public Health District
AGREEMENT re: For the Jefferson County Accessible Community Advisory Committee
(ACAC) to provide residents with disabilities the opportunity to eliminate barriers; In the
Amount of $54,003.31; Jefferson County Public Health; Washington State Employment Security
Division
AGREEMENT, Interlocal re: Request Work, Equipment Rental or Materials from the Other
Party as Mutually Beneficial as Provided in RCW 39.34; No Dollar Amount; Jefferson County
Public Works; Jefferson County Fire Protection District #3 (DBA Port Ludlow Fire & Rescue
(PLFR)
Commissioners Meeting Minutes of March 18, 2019
5. Advisory Board Resignation re: Clean Water District Advisory Council; District No. 2
Representative, Amy Leitman
6. Advisory Board Reappointment re: Clean Water District Advisory Council; Unexpired Term
to Expire December 12, 2021; District No. 1 Representative, Richard Wojt
7. Advisory Board Appointment re: Clean Water District Advisory Council; Four (4) Year Term
to Expire February 2, 2023; District No. 2 Representative, Kara Cardinal
8. Payment of Jefferson County Vouchers/Warrants Dated March 11, 2019 Totaling
$561,817.75 and Dated March 18, 2019 Totaling $324,637.64 (Records of all claims submitted for
payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by
the Jefferson County Auditor and Public Works Department.)
9. Payment of Jefferson County Payroll Warrants Dated March 6, 2019 Totaling $133,215.02
(Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager
are retained in the Jefferson County Auditor's Office)
COMMISSIONER'S BRIEFING SESSION: The Commissioners reviewed recent
meetings they attended and discussed future meetings.
The meeting recessed at 9:56 a.m. and reconvened at 10:02 a.m. with all three
Commissioners present.
HEARING re: Community Development Block Grant (CDBG) for 2019 Public
Service Grant Application and Closeout of 2018 Public Services Grant; Olympic Community
Action Programs (OlyCAP): OlyCAP Director Dale Wilson reviewed the 2018 report of services
provided by OlyCAP and answered questions posed by the Board.
Chair Dean opened the hearing for public testimony. John Minor provided testimony. Hearing no further
testimony, Chair Dean closed the hearing.
After deliberations, Commissioner Sullivan moved to approve RESOLUTION NO. 15-19 re:
Certification of Compliance for CDBG Public Services Grant and designating the County Administrator
to sign the application. Commissioner Brotherton seconded the motion which carried by a unanimous
vote.
BID AWARD re: Official County Newspaper: Clerk of the Board/Human Resources
Manager Erin Lundgren explained reviewed the two bids that were received. After deliberation,
Commissioner Sullivan moved to award the Bid to the Peninsula Daily News, designating them as the
Official County newspaper. The motion died for lack of a second. Chair Dean moved to award the Bid
to the Port Townsend/Jefferson County Leader, designating them as the Official County newspaper.
Commissioner Brotherton seconded the motion. Chair Dean called for a vote on the motion.
Commissioner Brotherton and Chair Dean voted in favor of the motion, Commissioner Sullivan voted
against the motion. The motion carried. The Commissioners noted a desire to seek online statistics as
part of next year's bid process.
The meeting recessed at 11:26 a.m. and reconvened at 11:31 a.m. with all three
Commissioners present.
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Commissioners Meeting Minutes of March 18, 2019
CLOSED SESSION: A Closed Session was scheduled from 11:00 a.m. to 11:45 a.m.
Chair Dean announced that the Closed Session will be held from 11:33 a.m. to 12:15 p.m. with the
County Administrator, Clerk of the Board/Human Resources Manager and Central Services Director to
Discuss Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance or
Mediation Proceedings not Subject to the Open Public Meetings Act under exemption RCW
42.30.140(4)(b). The Board concluded the Closed Session and resumed the regular meeting at 12:15
p.m.
COMMISSIONER'S BRIEFING SESSION — Continued: The Commissioners
discussed budgetary items.
The meeting recessed at 12:24 p.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
DISCUSSION AND POTENTIAL ACTION re: Authorizing the Jefferson County
Board of Commissioners to Legally Bind Jefferson County with Respect to Two Applications for
Grant Assistance to the Recreation and Conservation Office (RCO); 1) RCO#17-1052 Big
Quilcene Riparian Protection; and 2) RCO #19-1339 Big Quilcene Floodplain Acquisitions 2019:
Natural Resources Program Coordinator Tami Pokorny briefed the Board on the two applications for
grant assistance. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO.
16-19 re: Authorizing the Jefferson County Board of Commissioners to Legally Bind Jefferson County
with Respect to Two Applications for Grant Assistance to the Recreation and Conservation Office
(RCO); 1) RCO#17-1052 Big Quilcene Riparian Protection; and 2) RCO #19-1339 Big Quilcene
Floodplain Acquisitions 2019. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
• MOTION re: Board of County Commissioners (BOCC) Travel Mileage reimbursement.
Commissioner Brotherton moved to approve an amended BOCC Travel Mileage Reimbursement
Policy, choosing Plan A with additional language for out of County/non County work event
travel starting location. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
• Miscellaneous topics
• MOTION re: Chair of the next BOCC meeting. Chair Dean moved to appoint Commissioner
Brotherton as Chair for the March 25, 2019 Commissioner meeting. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
• Social Media Policy
• Sportsmen's Association; upcoming meeting
• Calendar Coordination
• DCD; Taskforce update re: Critical Areas Ordinance
• Whidbey Island Community Leadership Forum
• DCD; taskforce coordination
0 Transportation corridor; improving intersection at SR19/Hwy 104
Commissioners Meeting Minutes of March 18, 2019
Port Townsend Farmer's Market; restroom facilities
Port Townsend Community Center and other County -owned properties in Port Townsend.
LETTER: Commissioner Sullivan moved to authorize the Chair to potentially send a letter on
behalf of the Board to the Washington State Parks Commission advocating for continued
prioritizing of State improvements for the Olympic Discovery Trail (ODT) to Anderson Lake
State Park and to acknowledge the County's long term commitment to the project, and history of
partnership with the ODT regarding Anderson Lake State Park, pending approval from Public
Works. Commissioner Brotherton seconded the motion which carried by a unanimous vote.
April is Bike Month
The meeting recessed at 3:32 p.m. and reconvened at 3:41 p.m. with all three
Commissioners present.
COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
• Legislative Update and Washington D.C. legislative topics
NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 3:57 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Brotherton seconded the motion which carried by a unanimous vote.
SEAL:
ATTEST:
Carolyn Gallaway, CMC
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, Chair
David Sullivan, Member
Greg Brotherton, Member
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