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JEFFERSON COUNTY/CITY OF PORT TOWNSEND
LEOFF 1 RETIREMENT/DISABILITY BOARD
Jefferson County Courthouse
1820 Jefferson Street
Port Townsend, WA 98368
(360) 385-9100
SPECIAL MEETING MINUTES
8:30 a.m., Tuesday, October 20, 2015
Jefferson County Courthouse, County Administrator’s Conference Room
Present: Chair Tim Perry, Board Members Deborah Stinson, Phil Johnson, Mel Mefford and
Howard Scott, and Secretary Erin Lundgren were present.
Call to Order: Chair Tim Perry called the meeting to order.
Approval of Minutes: Member Johnson moved to approve the regular meeting minutes of
April 7, 2015 as presented. Member Stinson seconded the motion which carried by a
unanimous vote.
Review of claim for payment determination; Jefferson County Retiree Mike Brasfield: The
Board reviewed the claim submitted by Mike Brasfield in the amount of $233.97. Member
Stinson moved to approve the claim contingent upon confirmation that there has been no
reimbursement made to the claimant for the same expense within the last 12 months. Member
Johnson seconded the motion. After discussion of possible coverage by other insurance
providers, Member Stinson amended her motion to include that payment of the claim is also
contingent upon confirmation that the claim has been submitted to the Claimant’s insurance
provider(s) and was denied. Member Johnson seconded the motion which carried by a
unanimous vote.
New Business - Review of LEOFFI Board Policies and Procedures: The Board members
reviewed the proposed amendments to the LEOFFI Board Policies and Procedures as
discussed during the Board’s meeting held in April. Member Stinson stated that she researched
policies of other agencies and prepared draft language to be included in Section 9, Claims for
Member Representing
Phil Johnson Jefferson County
Deborah Stinson City of Port Townsend
Mel Mefford Law Enforcement
Howard Scott Fire Fighter’s Association
Tim Perry Citizen at Large
Erin Lundgren, Secretary
Jefferson County/City of Port Townsend LEOFF 1 Retirement/Disability Board Special Meeting Minutes - October 20, 2015 Page: 2
Reimbursement of Certain Medical Treatment/Procedures, which she provided to the Board for
consideration. The Board agreed to include the language in the policy. Member Stinson will
work with the Secretary to revise the LEOFFI Board Policies and Procedures for approval at a
future meeting.
Old Business – Medical Treatment Follow-up: The Board directed the Secretary to follow-up
on medical treatment.
Adjournment: The meeting was adjourned at 9:23 a.m. until the next regularly scheduled
meeting on April 5, 2016 or special meeting as properly noticed.
Respectfully Submitted,
Erin Lundgren, Secretary