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RISK MANAGEMENT COMMITTEE
October 2, 2018 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Vicki
Kirkpatrick, Ruth Gordon and Mark McCauley and Legal Counsel Philip Hunsucker. Member Philip
Morley arrived shortly after the meeting began.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of August 7, 2018 as presented. Member
McCauley seconded the motion. The motion carried. The regular meeting for September was cancelled.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:30 a.m. to 11:00 a.m. with the County Administrator,
Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central
Services Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator
regarding potential litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.3 0.11 0(l)(i). The actual period of time the Committee met in Executive Session on this topic was
from 10:34 a.m. to 11:00 a.m.
At the conclusion of the Executive Session the regular meeting was resumed.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.:
#C-09-18
Claimant:
Port Ludlow Fire & Rescue
Damages:
$338.66
Allegation:
Damage to Windshield
The Committee reviewed the details of this claim. The claimant alleges that while traveling Southbound
on Oak Bay Road he passed a Public Works dump truck traveling the opposite direction when a rock hit
the windshield of his vehicle causing a chip in the glass and ultimately cracking the windshield.
Risk Management Committee Meeting Minutes — October 2, 2018 Page: 2
The Jefferson County Public Works Road Department submitted a recommendation that the claimant be
reimbursed for the repair of the damaged windshield. Member Morley moved to approve payment of the
claim in the amount of $338.66. Member Gordon seconded the motion which carried by a unanimous
vote. The Executive Assistant/Claims Coordinator will prepare the necessary documents to process
payment of this claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 11:05 a.m. to 11:35 a.m. with the County Administrator,
Chief Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central
Services Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator
regarding actual litigation. This exemption is outlined in the Open Public Meetings Act RCW
42.30.110(1)(i). The actual period of time the Committee met in Executive Session on this topic was
from 11:02 a.m. to 11:55 a.m.
At the conclusion of the Executive Session the regular meeting was resumed. No action was taken.
No old business was discussed.
OLD BUSINESS
NEW BUSINESS
DISCUSSION re: Errors and Omissions Insurance Coverage for Elected Officials: Member Gordon
discussed a Yakima County case regarding liability coverage for personal or bodily injuries and property
damage arising from elected officials' acts or omissions while performing their official duties. She will
gather additional information for discussion at a future meeting.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 12:04 p.m. Member McCauley seconded the motion
which carried by a unanimous vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator