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RISK MANAGEMENT COMMITTEE
November 6, 2018 -10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:35 a.m. in the presence of Members Vicki
Kirkpatrick, Ruth Gordon, Philip Morley and Mark McCauley and Legal Counsel Philip Hunsucker.
APPROVAL OF MINUTES
Member Morley moved to approve the meeting minutes of October 2, 2018 as presented. Member
Gordon seconded the motion which carried by a unanimous vote.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:30 a.m. to 10:55 a.m. Chair Lundgren announced that an
Executive Session will be held from 10:30 a.m. until 10:55 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central Services
Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding
Attorney -Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The Committee concluded the Executive Session and resumed the regular
meeting at 10:52 a.m.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.:
#C-10-18
Claimant:
Molly Hilt
Damages:
$723.00
Allegation:
Damage to Vehicle
The Committee reviewed the details of this claim. The claimant alleges that her personal vehicle was
parked at the Jefferson County Public Works shop. While parked, an employee operating a County
vehicle, backed into the claimant's vehicle causing minor damage.
Risk Management Committee Meeting Minutes — November 6, 2018 Page: 2
The Jefferson County Public Works Road Department submitted a recommendation that the claimant be
reimbursed for the repair of the damaged vehicle. Member Morley moved to approve payment of the
claim in the amount of $723.00. Member McCauley seconded the motion which carried by a unanimous
vote. The Executive Assistant/Claims Coordinator will prepare the necessary documents to process
payment of this claim.
Decision: Approved
EXECUTIVE SESSION
An Executive Session was scheduled from 11:00 a.m. to 11:30 a.m. Chair Lundgren announced that an
Executive Session will be held from 10:55 a.m. until 11:30 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Public Health Director, Central Services
Director, Clerk of the Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding
Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. The Committee resumed the regular meeting at 11:30 a.m. Chair Lundgren
announced that the Committee is extending the Executive Session to 11:45 a.m. The Committee
resumed the regular meeting at 11:45 a.m. Chair Lundgren announced that the Committee is extending
the Executive Session to 12:00 p.m. The Committee resumed the regular meeting at 12:00 p.m. Chair
Lundgren announced that the Committee is extending the Executive Session to 12:05 p.m. The
Committee concluded the Executive Session and resumed the regular meeting at 12:05 p.m.
OLD BUSINESS
DISCUSSION re: Errors and Omissions Insurance Coverage for Elected Officials (RCW 36.16.136 and
36.16.138): Member Gordon discussed liability coverage for personal or bodily injuries and property
damage arising from elected officials' acts or omissions while performing their official duties. She
contacted other Counties to see what type of liability insurance coverage they provide for their elected
officials. Cowlitz County responded, stating that their elected officials are provided liability insurance
coverage through their membership with the Washington Counties Risk Pool. Jefferson County also is a
member of the Washington Counties Risk Pool with the same liability insurance coverage.
No new business was discussed.
NEW BUSINESS
NOTICE OF ADJOURNMENT
The meeting adjourned at 12:27 p.m.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator