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Home My WebLink AboutM0311194` ON co 9'SHI NG�O MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, March 11, 2019, 9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding an event at the Chimacum Grange this week, measles outbreak and vaccination • Comment regarding information on vaccination. • Comment regarding aerial herbicide spraying in Jefferson County. • Comment regarding Agent Orange and herbicide spraying. • Comment regarding Agent Orange and herbicide spraying. • Comment regarding affordable housing and lot requirements. • Comment regarding a request for a new fire station in Discovery Bay. • Comment regarding 1985 discussion regarding herbicide spraying moratorium. • Comment regarding the Oath of Office verbiage for Jefferson County. • Comment regarding Jefferson County violations, open government legislation, and a request to add additional public comment periods during the Commissioner meeting. The Commissioners and Acting County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Amendment No. I re: To Perform Water Quality Monitoring Activities, Agricultural Surveys and Public Outreach in Strait Priority Project Areas; An Additional Amount of $7,852 for a Total of $47,852; Jefferson County Environmental Public Health; Jefferson County Conservation District 2. AGREEMENT, Supplemental No. 3 re: Consulting Services for Salmon Creek Bridge, West Uncus Road, M.P. 0.804, County Project No. 18019341; An Additional Amount of $2,616 for a Total of $122,942; Jefferson County Public Works; Shearer Design, LLC 3. AGREEMENT, Change Order No. 2 re: Supply of Aggregate for 2018-2019 Road Bituminous Surface Treatment Programs; An Additional Amount of $65,247.21 for a Total of $355,547.21; Jefferson County Public Works; Allen Shearer Trucking, Inc. Commissioners Meeting Minutes of March 11, 2019 4. BID AWARD re: South Discovery Road Pavement Preservation Project, County Project No. 18019760, County Road No. 601508, Rural Arterial Program Project No. 1615-01; In the Amount of $461,321.70; Jefferson County Public Works; Lakeside Industries, Inc. 5. Advisory Board Reappointment re: Peninsula Housing Authority; Five (5) Year Term to Expire February 24, 2024; Samuel Shusterman 6. Advisory Board Reappointment re: Gardiner Community Center Board of Directors; Three (3) Year Term to Expire January 25, 2022; President, Carol Hansen Hills 7. MINUTES re: Regular Meeting Minutes of March 4, 2019 and Special Meeting Minutes of March 5, 2019 8. Payment of Jefferson County Vouchers/Warrants Dated March 1, 2019 Totaling $3,017.16 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 9. Payment of Jefferson County Payroll Warrants Dated March 5, 2019 Totaling $851,887.16 and A/P Warrants Done by Payroll Dated March 5, 2019 Totaling $815,648.92 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) The meeting recessed at 9:50 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources 4th Quarter County Income Report: Washington State Department of Natural Resources (DNR) Regional Manager Mona Griswold, DNR State Lands Assistant Drew Rosanbalm and DNR staff were present to brief the Board on the 4th Quarter County Income Report. HEARING and RESOLUTION NO. 14-19 re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property: Jefferson County Treasurer Stacie Prada explained that the County will be trying a new online auction method to surplus County property. Chair Dean opened the hearing for public testimony. Hearing no testimony, Chair Dean closed the public hearing. After questions and deliberation, Commissioner Brotherton moved to approve RESOLUTION NO. 14-19 re: Finding and Determination to Declare Certain County Equipment as Surplus and Sell Surplus Property. Commissioner Sullivan seconded the motion which carried by a unanimous vote. DISCUSSION and POSSIBLE ACTION re: AGREEMENT re: Vol? Telephone Services and Equipment to Replace Legacy PBX Phone System; In the Amount of $36,146/Onetime Fee and $4,438.40/per month; Jefferson County Central Services; Strategic Technology Solutions; Central Services Director Mark McCauley explained the proposed VoIP telephone system. After discussion, Commissioner Brotherton moved to approve the agreement. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting recessed at 10:50 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of March 11, 2019 HEARING re: Proposed Ordinance Adopting Biennial Budgeting in Jefferson County in Accordance with RCW 36.40.250: Central Services Mark McCauley and County Administrator Philip Morley explained the proposed Biennial Budgeting process. Chair Dean opened the hearing for public testimony. Tom Thiersch provided testimony. Hearing no further testimony, Chair Dean closed the public hearing. After deliberation, Commissioner Sullivan moved to adopt ORDINANCE NO. 03-0311-19 re: Amending the Jefferson County Code by Adding a New Chapter Thereto, to be Known as Chapter 3.01, Providing for a Biennial budget for Jefferson County in Accordance with RCW 36.40.250. Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting recessed at 11:18 a.m. and reconvened at 11:25 a.m. with all three Commissioners present. CLOSED SESSION: A Closed Session was scheduled from 11:20 a.m. to 11:50 a.m. Chair Dean announced that the Closed Session will be held from 11:25 a.m. to 12:00 p.m. with the County Administrator, Clerk of the Board/Human Resources Manager and Labor Consultant to Discuss Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings not Subject to the Open Public Meetings Act under exemption RCW 42.30.140(4)(b). The Board resumed the regular meeting at 12:00 p.m. Chair Dean announced that the Board will be extending the Closed Session from 12:02 p.m. to 12:15 p.m. The Board resumed the regular meeting at 12:15 p.m. Chair Dean announced that the Board will be extending the Closed Session from 12:16 p.m. to 12:30 p.m. The Board resumed the regular meeting at 12:30 p.m. Chair Dean announced that the Board will be extending the Closed Session from 12:30 p.m. to 12:40 p.m. The Board resumed the regular meeting at 12:40 p.m. Chair Dean announced that the Board will be extending the Closed Session from 12:40 p.m. to 12:50 p.m. The Board concluded the Closed Session and resumed the regular meeting at 12:50 p.m. The meeting recessed at 12:50 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: BRIEFING re: Jefferson County Parks and Recreation Advisory Board Capital Plan UPDATE re: Washington State University (WSU) Jefferson County Extension 4-H and After School Program City of Port Townsend; potential cooperative agreement regarding prosecution services The meeting recessed at 3:26 p.m. and reconvened at 3:33 p.m. with all three Commissioners present. Commissioners Meeting Minutes of March 11, 2019 COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board: • Calendar Coordination • Task Force re: DCD/Burke and Associates • Port Townsend Farmer's Market; restrooms • Facebook/Social media • Calendar Coordination - continued NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 4:20 p.m. until the next regular meeting or special meeting as properly noticed. Commissigner Sullivan seconded the motion which carried by a unanimous vote. b H JEFFERSON COUNTY �' ' 3 BOARD OF COMMISSIONERS 'SEAL.',. Kate Dean it ATTEST: Davi emer affal Caroly Gallaway, C4- Deputy Clerk of the Board 4