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Home My WebLink AboutPC Agenda Packet 04-17-19Jefferson County Planning Commission MEETING AGENDA Tri-Area Community Center, 10 W Valley Rd, Chimacum, WA 98325 April 17, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call • Approval of Agenda • Approval of previous Meeting Minutes • Director’s update: Patty Charnas, DCD Director -- Regulatory Reform Public Hearing Final Docket Recommendations for Suggested Text Amendments, Annual Comprehensive Plan & Unified Development Code Amendment Cycle 6:00pm • Staff Briefing – Joel Peterson, Associate Planner, DCD • Public Testimony 8:30pm Closing Remarks (Chair) • Thank you for coming and participating in your government at work! Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center; 10 W Valley Rd.; Chimacum, WA 98325 September 19, 2018 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 5:30pm Opening Business • Call to Order/Roll Call District 1 District 2 District 3 Coker: Present Koan: Present Vacant: n/a Jochems: Excused Sircely: Present Smith: Present (Remote) Hull: Present Nilssen: Excused Vacant: n/a • Approval of Meeting Minutes, if available o May 3, 2017 Minutes Approved  1st: Koan; 2nd: Coker. Yay: 5; Nay: 0; Abstain: 0 o November 15, 2017 Minutes Approved  1st: Koan; 2nd: Coker. Yay: 5; Nay: 0; Abstain: 0 o April 18, 2018 Minutes Approved  1st: Koan; 2nd: Coker. Yay: 5; Nay: 0; Abstain: 0 o April 19, 2018 Minutes Approved  1st: Koan; 2nd: Coker. Yay: 5; Nay: 0; Abstain: 0 Observer Comment The Chair opened the floor to public comment and no one spoke during the first opportunity and one person spoke during the second opportunity. Informational Session • Informational Session on Limited Ordinance Harmonizing Title 18 with proposed Commercial Shooting Ordinance o Philip Hunsucker, Jefferson County Chief Civil Deputy Prosecuting Attorney o Mark McCauley, Director, Jefferson County Central Services o Michelle Farfan, Associate Planner 7:25pm Adjournment • The next Planning Commission meeting is scheduled for 10-03-18 at 5:30 pm at the Tri-Area Community Center. These meeting minutes were approved this ____________ day of ___________________________, 2019. Michael Nilssen, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center 10 W Valley Rd March 6, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Public Hearing Proposed Amendments to the UDC, Title 18 Relating to Development Regulations 5:30pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Jochems: Present Sircely: Present Smith: Present Hull: Present Nilssen: Present Llewelyn: Unexcused • Overview Presentation by David Wayne Johnson, Associate Planner, Department of Community Development Public Testimony • The Chair opened the floor to public testimony and no one spoke. 6:15pm Closing Remarks (Chair) • The next Planning Commission meeting is scheduled for 03/20/19 at 5:30 pm at the Tri-Area Community Center. These meeting minutes were approved this ____________ day of ___________________________, 2019. Michael Nilssen, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center, 10 W Valley Rd, Chimacum, WA 98325 April 3, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Regular Business 5:30pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Excused Vacant: n/a Sircely: Present Smith: Unexcused Hull: Present Nilssen: Present Llewelyn: Excused • Approval of previous Meeting Minutes o May 9, 2018 Minutes Approved  1st: Coker; 2nd: Hull. Yay: 4; Nay: 0; Abstain: 1 o February 27, 2019 Minutes Approved  1st: Hull; 2nd: Coker. Yay: 4; Nay: 0; Abstain: 1 Observer Comment The Chair opened the floor to public comment and one person spoke. Regular Business • Discussion of the 2019 Comprehensive Plan Amendment Preliminary Docket and annual docketing process. • Discussion of Community Development’s Review and Recommendation of the Preliminary Docket. Follow-Up Items • Additional information to be added to docket packet to be submitted to DCD by 04- 09-19. Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center, 10 W Valley Rd, Chimacum, WA 98325 April 3, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us 6:28pm Adjournment • The next Planning Commission meeting will be a public hearing and is scheduled for 4/17/19 at 5:30 pm at the Tri-Area Community Center. These meeting minutes were approved this ____________ day of ___________________________, 2019. Michael Nilssen, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center March 20, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Deliberation, Potential Action and Regular Business 5:33pm Welcome (chair) and Overview Presentation • Call to Order/Roll Call District 1 District 2 District 3 Alen: Present Coker: Present Koan: Present Jochems: Present Sircely: Present Smith: Present Hull: Present Nilssen: Present Llewelyn: Excused • Approval of previous Meeting Minutes o February 21, 2018 Minutes Approved  1st: Koan; 2nd: Hull. Yay: 6; Nay: 0; Abstain: 1 o May 2, 2018 Minutes Approved  1st: Smith; 2nd: Koan. Yay: 7; Nay: 0; Abstain: 1 Observer Comment The Chair opened the floor to public comment and two people spoke. Regular Business • MLA19-00009 Review and deliberate on the draft UDC amendments relating to amending development regulations o Planning Commission motion and vote on MLA19-00009 o Review and approve GMA findings for recommendations to the Board of County Commissioners and authorize Chairman to execute transmittal letter for MLA19-00009 • Update on Annual Amendment Docketing Process • Discuss Potential Updates to Bylaws Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center March 20, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to recommend proposed amendments to the Unified Development Code Title 19, MLA19- 00009, as amended. Koan Smith 8 0 0 2 Motion to approve the Planning Commission’s recommendations for the modification of Title 18, the Transmittal Letter (as amended), and Findings. Coker Sircely 8 0 0 3 Motion to authorize Chair to sign all four of the applications from the Planning Commission to the Board of County Commissioners for the docketing process, after edits. Koan Smith Motion withdrawn 4 Motion to show on the record that the Planning Commission intends to change the Bylaws after the Board of County Commissioners adopt the current regulations change to read that officer elections will be held in September of every year. Koan Smith Motion withdrawn 5 Motion to amend Motion 4 to say that in 2019 that the Planning Commission moves its elections to September and that when the Planning Commission takes up its Bylaw Amendments after the UDC (Unified Development Code) Amendments are adopted by the BoCC (Board of County Commissioners) that the Planning Commission incorporates a permanent change. Smith Coker Motion withdrawn 6 Motion to propose that the officer elections be conducted in September. Nilssen Coker 8 0 0 Jefferson County Planning Commission MEETING MINUTES Tri-Area Community Center March 20, 2019 P: 360-379-4450 621 Sheridan St. F: 360-379-4451 Port Townsend WA 98368 plancomm@co.jefferson.wa.us Follow-Up Items • None. 6:44pm Adjournment • The next Planning Commission meeting is scheduled for 04/03/19 at 5:30 pm at the Tri-Area Community Center. These meeting minutes were approved this ____________ day of ___________________________, 2019. Michael Nilssen, Chair Nicole Allen, PC Secretary/DCD Office Coordinator Supplemental Response to Suggested Text Amendment Application Question #7 Eco-ADU Description 4/9/2019 Matt Sircely From Matt Sircely 4/5/2019 email to Planning Commission Desk: “Please know that this was written before the [February 27, 2019] meeting (the title is dated today because I continued to edit it down this afternoon). In that spirit, please know that this document does not address some of our constructive conversation at the Wednesday [February 27, 2019] meeting, nor the follow-up emails since.” At the February 27 Planning Commission Meeting, the board voted unanimously (with the Chair abstaining): “The Planning Commission recommends using the Eco-ADU model as a method for multiple ADUs per parcel in the County as prescribed in the attached documents.” A text amendment to the code requires three exhibits, and drafts of these documents are now available to the public in the county database. The Eco-ADU proposal combines two longstanding goals in Jefferson County: ecological protection and affordable housing. The program intends to serve as a springboard for landowners, farms and sponsor organizations to develop their own specific solutions with assistance and review from a group of appointed volunteers. Opting in to a voluntary eco-standard enables landowners to build multiple detachable ADUs under a discretionary conditional use permit. Imagine: Landowners opt-in to a locally defined eco-standard that protects the land and wildlife from threats such as clear-cuts, synthetic and toxic contaminants, and extensive grading or erosion. For forest parcels, the program incorporates a Sustainable Forest Plan. For agricultural parcels, the program incorporates a Farm Plan. The program is designed to protect rural character and keep working lands in intentional production and/or regeneration over the long-term. Likewise, the program applies principles of social equity to the preservation of rural character and working lands, designed to help Jefferson residents stay in Jefferson County at a critical time when land and home prices have been rapidly outpacing income growth. Pairing equity with ecology is essential when addressing multiple problems simultaneously, because rural character and working lands include people, Supplemental Response to Suggested Text Amendment Application Question #7 Eco-ADU Description 4/9/2019 Matt Sircely and prices can be prohibitive for county residents, many of whom have asked for more simple, low-impact options for years. This program works to achieve these goals by leveraging resilience and ingenuity within the community by empowering a new Citizen Expert Review Panel to interface with the department, offer consultations, and maintain a local standard over time. The document entitled “Eco-ADU Amendment Exhibit A” explains how the amendment captures the spirit of our community. Jefferson County has sufficient local expertise willing to drive this effort, and we clearly have an urgent need to find solutions to multiple challenges. This new approach promotes ecological solutions that are equitably-minded, and simultaneously equitable solutions that are ecologically-minded. The overall goal of this program is to consider the interests of the land over the long-term, and to advance affordable housing options in ways that are urgent, intentional and personalized to the needs of our rural community. How it works: Everyone is allowed 1,250 sq ft for an Accessary Dwelling Unit in Jefferson County. When people opt in to the program, they immediately receive an additional 300 sq ft, in addition to any their unused ADU allocation. For someone with no existing ADU, this means a total allocation of 1,550, which can then be divided among multiple ADUs. Total number of ADUs is limited to remain consistent with parcel size. For example, more ADUs will be allowed on 10-A parcels than 5-A. Additionally, an adaptation from the Seattle Living Building Pilot Project allows people to expand the total allocation by 15% each time they choose to incorporate one of three incentivized eco-design features: elevating the structure to allow passage of wind and wildlife, installing alternative energy solutions, and incorporating ‘living building’ elements such as living roofs. Also, the landowner can add 15% if they have a small primary residence. Example A: For a landowner with a small primary residence (under 1,800 sq ft), with no existing ADU, and choosing one design incentive, the Eco-ADU allocation would be: Supplemental Response to Suggested Text Amendment Application Question #7 Eco-ADU Description 4/9/2019 Matt Sircely 1,250 + 300 opt-in allocation = 1,550 x 1.15 (2x) = 2050 sq ft which can be divided among multiple eco-ADUs Example B: For a landowner with a small primary residence (under 1,800 sq ft), with an existing 600 sq ft ADU, and opting into two design incentives, the Eco-ADU allocation would be: 650 + 300 opt-in allocation = 950 sq ft x 1.15 (3x) = 1445 sq ft which can be divided among multiple eco-ADUs One additional provision allows neighbors to voluntarily opt-in to the program together as a way to achieve specific project goals, such as more effectively clustering Eco-ADUs while preserving more land. This fulfills a longstanding goal that was discussed by the Planning Commission thirty years ago during the deliberations over the creation of our first Comprehensive Plan: the notion of clustering rural housing as a way to preserve larger stretches of natural areas in the rural county. A Citizen Expert Review Panel, similar to the Planning Commission, conducts workshops and helps landowners with consultations and ongoing reviews. Developing a local standard is an attainable goal, since there are many consistently updated standards that can be drawn upon. Key to success is the ability of the Review Panel to make exceptions. Over time, changes shape the standard through public process. The program as originally proposed likely necessitates minor alterations to county codes because it accepts and builds on all existing codes. A discretionary conditional use permit affords the county maximum flexibility in the issuance of permits, and although there are some procedural safeguards to protect landowners, in the end the county maintains full control over permitting and permit renewals. Landowners can opt out of the program for any reason. All Eco-ADUs and/or synthetic components are required to be removable in the event of an opt-out or a permit revocation. The voluntary nature of the program is part of what makes it simple and safe — both for the county and for project participants who choose to opt-out.