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HomeMy WebLinkAbout041519_ca01 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, P.E. Public Works Director/County Engineer Agenda Date: April 15, 2019 Subject: Noxious Weed Board MOU with Solid Waste Statement of Issue: To better control noxious weeds at the Public Works solid waste facilities at the Jacob Miller location. Weed Board has identified and will assist solid waste personnel in removal of noxious weeds and replanting of designated native species. Training of solid waste personnel in identification and best management disposal practices for noxious weeds is also included. Analysis/Strategic Goals/Pro's Et Con's: Maintenance of over 55 acres of facility property wilt be improved and reduction of invasive noxious weeds through replacement with native species. Fiscal Impact/Cost Benefit Analysis: This project is funded by the Solid Waste fund, is a one year agreement with the Noxious Weed Board and cost estimates for this work is $4,648.00. Recommendation: We recommend that this MOU be executed by the Board. Department Contact: Tom Boatman, Public Works Solid Waste Manager 385-9213 , Reviewed By: Philip Morley, County Administrator Date j1 MEMORANDUM OF UNDERSTANDING BETWEEN JEFFERSON COUNTY PUBLIC WORKS SOLID WASTE AND JEFFERSON COUNTY NOXIOUS WEED CONTROL BOARD This Agreement is made and entered into by and between the Jefferson County Noxious Weed Control Board, 121 Oak Bay Road,Port Hadlock,Washington, 98339,hereinafter referred to as"Weed Control Board"and the Jefferson County Solid Waste Facility, 325 County Landfill Road,Port Townsend,WA 98368,hereinafter referred to as"Solid Waste Transfer Station property".For the purposes of this Agreement, it is understood that all references to Transfer Station, Solid Waste or the Weed Control Board also include their appointed designee(s). WHEREAS, Solid Waste, operates and maintains approximately 55 acres of property off Landfill Road including a waste transfer station in order to provide for safe and efficient handling of solid waste, and WHEREAS, the Jefferson County Noxious Weed Control Board has a stated mission"To serve as responsible stewards of Jefferson County by protecting the land and resources from the degrading impact of noxious weeds,"and WHEREAS, the Weed Control Board has identified certain noxious weeds for control at the Solid Waste transfer station, NOW,THEREFORE,pursuant to the above recitals, Solid Waste and the Weed Control Board (collectively hereinafter"Parties" to this Agreement) acknowledge and agree to work cooperatively in accordance with the following: PURPOSE OF AGREEMENT The purpose of this MOU Agreement is to define the obligations of both Parties related to the control of noxious weeds at the Solid Waste transfer station property for the term of this Agreement. SCOPE OF WORK The Parties shall undertake the work as set out in this document. The Public Works Department Solid Waste Division will,within the limitations of this MOU perform the following: 1. Use Public Works equipment, as available within the constraints of other scheduled work,to remove weeds on priority locations within the target areas described in Appendix I and, timeframes for most effective weed control as advised by the Weed Control Board. 2. Transfer funds to the Weed Control Board for controlling noxious weeds and revegetation work through purchase orders as related to the scope of this Agreement. 3. Participate in meetings with Weed Control Board staff to review work deliverables,priorities, methods, etc. 1 MOU—Jefferson County Public Works&Weed Control Board The Weed Control Board will,within the limitations of this MOU,perform the following: 1. After areas of noxious weeds are removed by solid waste staff as described in Appendix I,by means of one herbicide application completed by staff, contractors,volunteers or other agencies with the appropriate personnel and equipment to effectively control targeted species. 2. Revegetate the target area A, described in Appendix I, with 60 lbs of Hard fescue(Fescuta brevipila) seeds to prevent surface erosion and rainwater from seeping into landfills, and target area B with 100 3ft tall Snowberry(Symphoricarpos)plants to stabilize embankments. 3. Be solely responsible for the activities conducted by its staff, volunteers and/or contractors. 4. When using herbicides,will conduct work with properly licensed and trained staff or contractors. 5. Will schedule and participate in meetings with Solid Waste staff to review work deliverables, priorities,methods, and complete a final report due the first week of January, 2020 on what was accomplished and how the financial support was used. Weed Control Board staff shall record when and where work was performed and shall make these records available to Solid Waste upon request and in the final report. 6. Provide one annual training to solid waste maintenance staff on preventative noxious weed control measures. TIME OF PERFORMANCE Term of this MOU shall be effective from 04-01-2019 through 04-01-2020, a period of one year. PROJECT ADMINISTRATION Administration of this Agreement for Solid Waste shall be conducted by the Solid Waste Manager. For the Weed Control Board, the Agreement shall be administered by the Coordinator. EMPLOYEES All employees and volunteers remain employees of their respective agency at all times and shall perform work under the sole supervision of their agency. RIGHT-OF-ENTRY Weed Control Board staff may enter upon Solid Waste transfer station property to conduct weed control activity. All weed board volunteers, staff and personal are required to limit all site activities to facility operation hours Monday through Saturday form 9:00am to 4:30pm and must coordinate all site activities with George Puopolo 360-301-0759, solid waste operations coordinator who is responsible for knowing who is on site at all times, site safety and security. JOINT HOLD HARMLESS Each party to this Agreement shall be responsible for damage to persons or property resulting from the negligence on the party of itself, its employees, its agents, or its officers.Neither party assumes any responsibility to the other party for the consequences of any act or omission of any person, firm, or corporation not a part to this MOU. 2 MOU—Jefferson County Public Works&Weed Control Board COMPLIANCE WITH LAWS All work performed under this MOU shall comply with all federal and state laws, local laws and ordinances, and applicable permit requirements. TERMINATION Either party may terminate this MOU by giving written notice to the other, at the address first noted herein, of such termination and specifying the effective date thereof at least thirty(30) days before the effective date of such termination. SEVERABILITY Should any clause,phrase, sentence or paragraph of this MOU be declared invalid or void,the remaining provisions of this Agreement shall remain in full force and effect. ENTIRE AGREEMENT This MOU merges and supersedes all prior applications, representations,negotiations, approvals, and understandings between the Parties hereto relating to the subject matter of this MOU and constitutes the entire Agreement between the parties. 3 MOU—Jefferson County Public Works&Weed Control Board DATED this day of March, 2019 JEFFERSON COUNTY NOXIOUS WEED CONTROL BOARD BOARD OF COMMISSIONERS i. Kate Dean, Chair Date Joost Besijn, Coordinator Date DEPART I r e 'UBLIC WORKS ago0._ MonteDate County ngineer/Public Works Director Attest: Erin Lundgren, Clerk of the Board Approved as to Form Only: Philip Hunsucker Date Chief Civil, Deputy Prosecuting Attorney 4 MOU—Jefferson County Public Works&Weed Control Board • • Appendix I • Area B,1.79 acres Area A,2 acres s �9. 4 Legend 40North Native shrub cove Grass cover 500 ft I pit t nate: _O 201? 48 OGn190"N 7l ;0II Si_I 0 f eve It 2982 ft 0 Image 1: Solid Waste Facility target areas A and B with the intended goals for their vegetation cover. 5 MOU—Jefferson County Public Works&Weed Control Board