HomeMy WebLinkAboutTCC M082107i ~ Page 1 of 1
Leslie Locke
From: Miranda Schryver
Sent: Monday, August 27, 2007 12:32 PM
To: Leslie Locke
Subject: FW: 8/21 TCC Minutes -
Attachments: Minutes TCC Aug 21 07.doc
From: Hattie [mailto:Hattie@olypen.com] p
Sent: Monday, August 27, 2007 9:28 AM
To: Miranda Schryver; Anna Matsche; Bill Roney; Bill Tennent; Bob Huelsdonk; Dan Youra; Debi Bainbridge;
Diane Schostak, NOP; Eric Swangstu; Frances Rawski; Gloria; John Austin; John Fischbach; Joy & Joe Baisch;
Julie Matthes; Kathie Sharp; Linda Tudor
Subject: 8/21 TCC Minutes -
Attached are the minutes from our 8/21 meeting. Linda is on vacation so has not reviewed
minutes prior to sending-but with so many action items, I feel it's important to get this draft to
you asap.
Next meeting September 18, 10 am to noon. Not sure if it will be Port Hadlock or Port Ludlow.
Dan Youra has accepted nomination of President-nomination will come to 9/18 meeting for
action.
Hattie Dixon, >".."<
Peninsula Ad Works
360.582.9595
fax: 360.582.0909
8/27/2007
Jefferson County TCC
August 21, 2007
Minutes
Voting Members: Bob Huelsdonk, Linda Tudor, Frances Rawski, Debi Bainbridge,
Kathy Sharpe, Joy Baisch
Absent: Dan Youra (excused), Anna Matsche
Ex-officio and other: John Fischbach, John Austin, Bill Rooney, Hattie Dixon, Diane
Schostak, Sally Brown
Minutes from July 10, 2007 TCC meeting approved
Statistics and Details
• John F. handed out current lodging tax collection. Month-over-month, collections
are 5.63% up; year-over-year-down by .O1%. On track for year.
• March 2003 spike on chart is clearly reporting. Month prior and months after are
very low-and year total is right in line.
TCC Nominations
• Dan Youra only nomination for President. Linda will contact Dan for acceptance.
Linda to be Vice President.
2008 Travel Planner
• ACTION: All corrections and additions for lodging, restaurants, activities and
events due to Diane S. by September 14~'.
• ACTION: Hattie to send suggested lodging form to group along with current
excel sheet.
Web Committee and Web opportunities
• Debi handed out project update. Website changes are moving forward. Content
is being supplied. Debi and Diane will come to members as more content is
needed. The projected date for going active with new changes is September 4~'.
• ACTION: Update at next meeting; completion as originally planned this fall.
• ACTION: Hattie to send available tourism links for area to each member.
These links may be used on any site (Chamber, Visitor, Lodging, etc).
• ACTION: Jefferson County pictures to Debi and Diane asap. Hattie to get
disk of 8 to Diane this week.
• ACTION: Web committee to review how each of Chambers sites link to
umbrella site and if there should be further recommendations from TCC.
• ACTION: Web committee to meet Monday, September 10th at Port
Iladlock; time tbd.
Marketing Contractor position
• Hattie not available after December 2007. Position needs 10 to 15 hours a month,
attention to detail, moderating activities and, hopefully, marketing background.
• ACTION: Committee to get recommendations for position back to Linda
and Hattie prior to September meeting. Would like person to start attending
meetings.
2007 Funds
00 unassigned for remainder of 2007
• WATER FALL TRAIL; Motion approved: $1,200 to support Waterfall
Trail experience with Clallam County as presented by Diane Schostak.
• ACTION: Diane to contact committee members for falls in East Jefferson
County sites by August 31St. Project to be completed this fall (prior to
December, 2007).
• ACTION: PDF file to be made available to all for printing and posting on
websites.
• ACTION - BIRDING: Birding sites to Diane by August 31st
• Several opportunities to share funding were presented by Diane S. Included
radio, e-mail and light print.
• 20% agency fee is in-line if creative costs are included in that rate.
• ACTION: Agreed to go with Plan B at the $25,000 level as presented. Up to
$12,500 of TCC funds available with invoicing in 2007.
• ACTION: Diane will contact Jefferson County partners for specials for fall
to be included with permission-based a-mail with Plan B.
2008 Marketing
• Motion approved: To run 1/3 page color ad in Washington State Visitors
Guide. Billing to be in January, 2008. Estimated cost with creative, $6,000.
• ACTION: Next TCC meeting address marketing for winter/spring.
o Think experiences such as Birding, lighthouses, waterfall trail, etc.
• ACTION: Budget committee to meet prior to next meeting. (no time/date
set)
• Small Conferences: Port Ludlow and Port Hadlock currently share over loads.
Both find the conference goers rarely stay longer or explore more of the county.
• ACTION: Hattie to find conference links and info to share with TCC.
Other
• ACTION: Hattie to send current TCC bylaws to all members.
• Diane presented what NOPVCB has done and will be doing. Note: Clallam
County funds available for pure marketing are substantially more than Jefferson
County. Jefferson County has traditionally split about the same amount of funds
in different manners.
NEXT MEETING: September 18, 2007 -Location-either PL or PI1