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Home My WebLink About042219_ra01 Regular Agenda 10:00 a.m. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: April 22,2019 SUBJECT: HEARING re: Proposed 2019 First Quarter Budget Appropriations/Extensions for Various County Departments STATEMENT OF ISSUE: Various County Departments have requested increases to their 2019 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Leader on April 10 and 17, 2019. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the Pt quarter supplemental budget appropriations. REVII WED BY: .7„:2) ilip Morle j�, ty dm:_i Date STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } RESOLUTION NO. COUNTY DEPARTMENTS } WHEREAS,the Jefferson County Board of Commissioners did on the 8th day of April,2019 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets;and such sources include unanticipated received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, the Jefferson County Board of Commissioners did on the 89"day of April,2018,set a hearing on said need for the 22nd day of April,2019,at the hour of 10:00 a.m. in the County Commissioners' Chamber,Courthouse, Port Townsend,Washington;and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on April 10 and 17,2019 in the official newspaper of Jefferson County;and, WHEREAS,this being the time and place set forth for said hearing and no objection or objection interposed. NOW,THEREFORE,IT IS HEREBY ORDERED,by the Board of County Commissioners,that due to there being sufficient monies available in the other listed funds,that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX-XXX GENERAL FUND $ 24,482.00 $ 7,500.00 001-060-000 COMMISSIONERS $ 8,736.00 001-080-000 DISTRICT COURT $ 3,888.00 $ 3,888.00 001-110-000 JUVENILE SERVICES $ (13,500.00) $ (13,500.00) 001-159-000 COUNTY ADMINISTRATOR $ (560.00) $ 5,393.00 001-180-000 SHERIFF $ 55,253.00 $ 55,253.00 001-240-000 SUPERIOR COURT $ 109.00 $ 34,785.00 001-261-000 OPERATING TRANSFER OUT $ 22,707.00 $ 22,707.00 001-270-000 NON-DEPARTMENTAL $ 36,600.00 $ 36,600.00 TOTAL GENERAL FUND $ 83,789.00 $ 45,190.00 $ 161,362.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 COOPERATIVE EXTENSION $ - $ 37,707.00 $ 93,971.00 109-000-010 NOXIOUS WEED CONTROL $ 71,264.00 125-000-010 HOTEL/MOTEL $ 65,097.00 $ 65,097.00 131-000-010 CHEMICAL DEPENDENCY $ 110,251.00 $ 110,251.00 148-000-010 AFFORDABLE HOUSING $ 272,282.00 149-000-010 HOMELESSNESS $ 272,282.00 180-000-010 ROADS $ 1,495.00 $ 1,495.00 306-000-010 PUBLIC INFRASTRUCTURE $ 865,980.00 $ 865,980.00 301-000-010 CONSTRUCTION&RENOVATION $ 47,000.00 $ 47,000.00 405-000-010 TRI-AREA SEWER FUND $ 57,466.00 506-000-010 INFORMATION SERVICES $ 2,811.00 $ 2,811.00 TOTAL OTHER FUNDS $ 1,260,212.00 $ 529,099.00 $ 1,781,611.00 APPROVED this 22nd day of April,2019. SEAL: JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean,Chair ATTEST: David Sullivan,Member Carolyn Gallaway, Greg Brotherton,Member Deputy Clerk of the Board Page 2 of 2 cc. cS I, 9in ......, r ' L- TO: BOARD F COUNTY COMMISSIONERS E* Date: March 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Non-departmental MAR 18 2019 001 Department/Fund Name ;„ Fund Number m clr '�` fit'. e' 1 c' Commissioners: (mark all that apply withr. - ,,,kw n Please be advised that after a thor. ,• w .1 e' , . `'&udget it appears that the amount allocated is insufficient to pay necessary expen4i o this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $7,500 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No 0 Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 57690.46.2019 Dosewallips St Pk Sewer Study $0 $7,500 $7,500 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $7,500 $7,500 Reason for Appropriation/Extension This request is to cover half the cost of a study of the Dosewallips State Park waste water system to determine its capacity. It's authorized capacity is below full capacity because of the expected level of nitrogen loading. It appears that the actual nitrogen loading level is well below the anticipated level. If validated by this study the authorized capacity could be increased significantly which would allow more connections to the system. This would be a significant infrastructure improvement for the Brinnon community. Respectful) Submitted% ,7 ,e i Elected Official/D: •-rtment Head Signature Cs � �� t TO: BOARD OF COUNTY COMMISSIONERS ' hm, Date: April 1, 2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Commissioners APR 0 2 2019 001-060-000 Department/Fund Name Fund Number 11 F Commissioners: (mark all that apply with an 11 X4.a� S) 7p i �, n Please be advised that after a thorough exami0 ;•;.t. r at the amount allocated is insufficient to pay necessary expenses of this department for tis ye I I examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $8,736 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51310.10.0050 Executive Assistant $17,218 $1,282 $18,500 51310.10.0060 Executive Secretary II $24,868 $2,413 $27,281 51310.10.0080 Deputy Clerk of the Board $37,549 $3,050 $40,599 51310.20.0000 Personnel Benefits $103,900 $1,991 $105,891 $0 $0 TOTAL EXPENDITURE $183,535 $8,736 $192,271 Reason for Appropriation/Extension Jefferson County conducted a Total Compensation Study to help identify positions in the county most egregiously below the average total compensation of our comparable counties.This request funds a number of salary and benefit adjustments identified in the study. Respectfully Sub ed, Elected Official/Depart ;int Head Signature 4111111 cc CS LA pItq TO: BOARD OF COUNTY COMMISSIONERS 33 Date: April 2,2019 RE: Request for Budget Appropriation/Extension and Amendment District CourtAPR 0 2 2919 001-080-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an fl Please be advised that after a thoroughIirT; ears that the amount allocated is insufficient to pay necessary expenses of this department for t is year A ere''careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,888 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request ant appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $3,888 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0131 Transfer from Fund 131 $44,442 $3,888 $48,330 $0 $0 $0 TOTAL REVENUE $44,442 $3,888 $48,330 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51240.41.0059 Mental Health Court-Case Management $44,442 $3,888 $48,330 $0 $0 TOTAL EXPENDITURE $44,442 $3,888 $48,330 Reason for Appropriation/Extension On April 8, 2019 the Board of County Commissioners will approve the MOU for Mental Health/Substance Abuse Sales Tax Fund with District Court. This request provides the budgetary authority necessary to provide services outlined in the MOU. Respectfully S -- itted, /l C� Elected Official/Depa y fent Head Signature cc csilla I19 TO: BOARD OF COUNTY COMMISSIONERS 4EY fl Date: April 2,2019 RE: Request for Budget Appropriation/Extension and Amendment Juvenile Services APR o 001-110-000 Department/Fund Name 2019 Fund Number Commissioners: (mark all that apply with an"X' ooak X Please be advised that after a thorough e5. 1"1"/#1§1111J fj § Liff 9Cft spa that the amount allocated is insufficient to pay necessary expenses of this department 1411 a r ! areful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: -$13,500 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: -$13,500 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0131 Transfer from Fund 131 $25,000 -$13,500 $11,500 $0 $0 $0 TOTAL REVENUE $25,000 -$13,500 $11,500 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52710.41.0025 FFT Therapist $63,604 -$13,500 $50,104 $0 $0 TOTAL EXPENDITURE $63,604 -$13,500 $50,104 Reason for Appropriation/Extension On April 8, 2019 the Board of County Commissioners will approve the MOU for Mental Health/Substance Abuse Sales Tax Fund with Juvenile Services. This request provides the budgetary authority necessary to provide services at the cost outlined in the MOU. Respectfully S itted 4 L_ ,. Elected Official/Depa ti'•' nt Head Signature Cc °cse/J )1 `i % ' y TO: BOARD OF COUNTY COMMISSIONERS Date: April 1, 2019 RE: Request for Budget Appropriation/Extension and Amendment APR 0 2 2019 General Fund-County Administrator x001;Q, 9��-,Q,J,J00 Department/Fund Name h Il llu fiber Commissioners: (mark all that apply with an"X") 1 NERS X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,393 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51310.10.0050 Executive Assistant $30,456 $2,268 $32,724 51310.10.0060 Executive Secretary II $12,434 $1,206 $13,640 51310.10.0080 Deputy Clerk of the Board $11,489 $933 $12,422 51310.20.0000 Personnel Benefits $103,900 $986 $104,886 $0 $0 TOTAL EXPENDITURE $158,279 $5,393 $163,672 Reason for Appropriation/Extension Jefferson County conducted a Total Compensation Study to help identify positions in the county most egregiously below the average total compensation of our comparable counties.This request funds a number of salary and benefit adjustments identified in the study. Respectfully S itted, / Elected Official/Depa ent Head Signature RECEIVEP TO: BO RD OF COUNTY COMMISSIONERS Date: March 8,2019 RE: Request for Budget Appropriation/Extension and Amenelmeot '''�+n UU 8 2019 Sheriffs Office 180 Department/Fund Name JF FE R s c u vpmber Commissioners: (mark all that apply with an o n Please be advised that after a thorough examination of my current ogitit4pears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $55,253 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant,new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $65,253 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 333.97.06.0000 OPSG Grant $0 $55,253 $55,253 $0 $0 TOTAL REVENUE $0 $55,253 $55,253 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59421.64.0400 Radios $0 $32,343 $32,343 52122.10.0500 Overtime $45,511 $22,910 $68,421 $0 $0 TOTAL EXPENDITURE $45,511 $55,253 $100,764 Reason for Appropriation/Extension Grant income and expenditures not included in the 2019 budget. Respectfyl Submitteed,j /4Elected fficial/Department Head Signature ce;csql,)-1 tign ( TO: BOARD OF COUNTY COMMISSIONERS Date: April 2,2019 RE: Request for Budget Appropriation/Extension and Am ple t Superior Court ��g 001-240-000 Department/Fund NameLrrch ..,„ f Number Commissioners: (mark all that apply with an X Please be advised that after a thorough examination of my current bu get appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $6,100 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $6,100 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 34134.02.0000 Civil Arbitration Fee $0 $6,100 $6,100 $0 $0 $0 TOTAL REVENUE $0 $6,100 $6,100 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 31221.41.0130 Arbitrator's Compensation $0 $6,100 $6,100 $0 $0 TOTAL EXPENDITURE $0 $6,100 $6,100 Reason for Appropriation/Extension Error in setting up a new revenue line in the Clerk's budget-it should have been setup in the Superior Court budget. Superior Court disburses the Civil Arbitration fee for services. Respgctfully Submitted, Elected Official/Department Head Signature cC , CSi -1\f I f Fff TO: BOARD OF COUNTY COMMISSIONERS Date: April 1, 2019 RE: Request for Budget Appropriation/Extension and Amendment Superior Court APR 0 2 2019 001-240-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") " N` 44 X Please be advised that after a thorough examin • •'± PAP't � t the amount allocated is insufficient to pay necessary expenses of this depa ent for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. . Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,853 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51221.10.0040 Court Administrator $53,361 $2,331 $55,692 51221.20.0000 Personnel Benefits $22,328 $522 $22,850 $0 $0 $0 $0 TOTAL EXPENDITURE $75,689 $2,853 $78,542 Reason for Appropriation/Extension Jefferson County conducted a Total Compensation Study to help identify positions in the county most egregiously below the average total compensation of our comparable counties.This request funds salary and benefit adjustments identified in the study. Respectfully ' emitted, Elected Official/De•O ment Head Signature a <..c C5 y ia l ll ft •v TO: BOARD OF COUNTY COMMISSIONERS ,-: F,: $,- A`y, Date: April 2,2019 RE: Request for Budget Appropriation/Extension and Amendment Superior Court APR Q p2019 001-240-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with ar r A X Please be advised that after a thorou $ t • •$ Nitta ears that the amount allocated is insufficient to pay necessary expenses of�this depa 'ril4b� f-T a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,832 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: -$5,991 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0131 Transfer from Fund 131 $56,412 -$5,991 $50,421 $0 $0 $0 TOTAL REVENUE $56,412 -$5,991 $50,421 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51221.41.0110 Drug Court Case Management $24,580 $15,832 $40,412 51221.41.0120 Family Therapeutic Ct Case Management $0 $10,000 $10,000 $0 $0 TOTAL EXPENDITURE $24,580 $25,832 $50,412 Reason for Appropriation/Extension On April 8, 2019 the Board of County Commissioners will approve the MOU for Mental Health/Substance Abuse Sales Tax Fund with Superior Court. This request provides the budgetary authority necessary to provide services at the cost outlined in the MOU. Respectfully ' bmitted, / , Elected Official/D partment Head Signature 4 kAa-3 3It in . TO: BOARD OF COUNTY COMMISSIONERS Date: March 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment MAR 1 8 2019 General Fund -Operating Transfers1117,211/900, Department/Fund Name JEFFERSON " TM p .� IlltAber Commissioners: (mark all that apply with an"X") CO X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,707 For funds other than Current Expense (General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $22,707 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $197,600 $22,707 $220,307 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0050 Transfer to WSU Extension $192,595 $22,707 $215,302 $0 $0 $0 $0 TOTAL EXPENDITURE $192,595 $22,707 $215,302 Reason for Appropriation/Extension Budget increases the operating transfer to WSU Extension to fund upgrades to WSU classroom, purchase of new computer for their Administrative Assistant, and new workspace furniture for their incoming Director. Respectfully , bmitte Elected Official/*-partment Head Signature cc ,. cs 1i�i1/ '3 .eb� TO: BOA D OF COUNTY COMMISSIONERS Date: March 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Non-departmental MAR 18 2019 270 Department/Fund Name 4 _ _ , nd Number Commissioners: (mark all that apply with an X Please be advised that after a thoroughreaiMAIUSAKINgeiapears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $36,600 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? Yes No 0 Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51479.41.0000 Professional Services $15,000 $21,000 $36,000 51620.41.0000 Professional Services $26,523 $15,600 $42,123 $0 $0 $0 $0 TOTAL EXPENDITURE $41,523 $36,600 $78,123 Reason for Appropriation/Extension On January 22, 2019 the Board of County Commissioners approved a contract with the Braun Consulting Group for labor relations and human resources consulting services. The total cost of the contract is$36,000 for 2019. This request provides the budgetary authority necessary to meet our financial committment under the contract. Also on January 22, 2019 the Board of County Commissioners approved a contract with Chickadee Forestry for a sustainable forestry feasibility study. The study will evaluate tree stands on county properties to determine whether it is feasible for the county to create and maintain a sustainable forestry program on county lands. This request provides the budgetary authority necessary to meet our financial committment under the contract. Respectfu y Submitted, Elected Official repartment Head Sig e CC.- CS 311qiiq ,... _ , - • Eu-,,.,..,,, ,__,, i. OM - - ' Avuzi '-- , 'r1-41*.- _, , ,, --r - \-- — TO: BOAR OF COUNTY COMMISSIONERS Date: March 15, 2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Extension MAR 18 2019 Fund 108 Department/Fund Nameumber Commissioners: (mark all that apply with an"X") COL1411 ' AISONERS n Please be advised that after a thorough exa rfa ' Mrent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $22,707 n For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash)) s to 9 ) cover this additional expenditure? Yes No 0 Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $22,707 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 108000010.39700.00.0010 OPER TRF IN-FR G.F. $197,600 $22,707 $220,307 $0 $0 $0 TOTAL REVENUE $197,600 $22,707 $220,307 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 108000010.57121.48.0000 Repair and Maintenance $0 $22,707 $22,707 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $22,707 $22,707 Reason for Appropriation/Extension Budget request includes upgrades to WSU classroom, purchase of new computer for Administrative Assistant, and new workspace furniture for incoming Director. Please see attached narrative and budget details for further information. Respectfully Submitted, Clea Rome Elected Official/Department Head Signature WASHINGTON STATE UNIVERSITY trj1 JEFFERSON COUNTY EXTENSION The budget appropriation request includes 3 separate items: upgrades to WSU classroom, purchase of new computer for Administrative Assistant,and new workspace furniture for incoming Director. WSU Classroom upgrades-$18,555 The WSU classroom at the Kively Center is used by our Extension faculty and staff for activities such as farm workshops, community outreach events, Master Gardener classes,and 4-H club meetings.The classroom is in need of upgrades including: • A new classroom quality projector mounted to the ceiling so we do not have to set it up each day • New tables-the old folding tables are battered and rickety.Several have been fixed recently with wires! • More chairs-We don't have enough for the current capacity • Whiteboard • Locking storage cabinet • Crash bar for the rear exit door which would allow the capacity of the room to be increased (landlord will do installation) • Aesthetic upgrades such as ambient lighting,and a breakout area We have priced out the upgrades to include items that reflect a combination of comfort,affordability, professionalism and durability. Most of the products listed are designed and manufactured specifically for a classroom setting with lots of wear and tear as opposed to home use (i.e.,the classroom storage cabinets). Upgrading the classroom to a high-quality learning environment would have a positive benefit on our revenue as well. With these upgrades installed,we will be able to rent out the facility to community groups for 2-3 days a week for an estimated annual revenue of approx. $5500 based on current comparable rental rates of$25/hour or$130 per day. By consolidating our teaching schedules,we expect to be able to rent the classroom 2-3 days a week. New Computer for Admin Assistant-$2190 We are requesting a new computer for our admin assistant that is networked through the County.The one she uses is not networked, is at least a decade old, and on its last legs. Workspace for New WSU Jefferson County Director- We currently have no office furniture available for a new director.As interim director, I have been perched at a meeting table. We have worked hard over the past year to get our financial ship in order and have made great strides in building our reserves. However,our budget and reserves are still extremely tight and we do not have any spare capacity to spend on necessary upgrades.We are a requesting a one-time budget expenditure for these items. Thank you for your consideration- CAR Clea Rome Interim Director WSU Jefferson County Extension O VD CO 01 r-1 0 Th l0 CO l0 00 r-I M 0 r-I0 Vtt.0 t.0 Ln N 01 00 ,--1,--101 In Ln 01 .1 01 0 0) u. �' Co O Oit O c'A O n: O t0 M N O Ln N ri co Ln 4E Ln L Ln 0 t0 NN m 4 M O 4 Ln m r-1 O) N M N P., 0 N N I!) 0) r-1 .c I's N CCn 00 0 00 . #0" ci M CO 0 I- I:ra. ri I. r-I in O N 4 O 00 O M .-1 N O ri O O 0 tD t0 lD Ln Ln CO N O N 00 M rI rI 0 0) 0 0 0 CD t0 h: N N Ln r-i M c O M O N 00 Ln Ln O Ln N: U 4J ri ri N CO 00 -1 rI LO N N. ri 01 N 0) M N E ri r-I ri ri ii CU OA N' O O O r O O N• M1• O n• n- t",- 0- 0- 0 r•• r.. - Z .Q 0f co. - H O 01 01 I1 Cr t0 M 0 co Ln 0) 01 0 0) 0 O 0 0 O I V 01 0) 0) N 0) 01 4 0) N 0) 0) O N O O O O O M Ln N Ln 0) c- 0) 01 O1 0i M 01 ri O 01 O O O C ,V M 00 m 0) 0) N M O M en ri Ln 0) 0 01 0 0 0 > d ri N 00 I ,iri ri lD N I� ri 0 I� 0 r�i en i CDE _H a) .0 m Q Oa) CU O N L E QO w . . 4.0 CC 0) O 3 o. c 0 CO N cm Co O L a •N V co O O E- N C> Z u co L > E 0 U O X CD < a 00.0 cOo 0 0 0 Co I- Q t W 0 oZS L o 0 x c x L L 4ets-, U L O O +' 4 LLI Co - O H Y a) 0 ice+ (� co N _ kip �„� 0) L L U CW ai a N - a) -a `m L a) co O O o U 3 0 U C On =O. O 0 TS o .0 a a V i 0_ U U o L m 7 0 f = L E O O -0 u) CO += J i' > N v, a) I— co 'a U t 0 U U = co > I-- Y co O to 5 N Co , N U v i) VOf a) a) al m J co L. Co ` c 0 a) Co 3 3 L 0 a) a) -c L. w O— �c m Cl) -0 t __CD c 0) E > 7 0 0 O L C i 0 N L1 0 0 H 0 0) N o a U U 2 U W 0 < _1 U 0 < 0 0 z z ri ri ri ri N ri ri N r-I O1 Ln ri N r..1ri r-1 v1 ri Tr N N m co ec. cs 33p9119 TO: BOARD OF COUNTY COMMISSIONERS uj Date: March 4, 2019 RE: Request for Budget Appropriation/Extension and Amendment WSU Coop Ext MAR 1 8 2019 108-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"tE1. 1. no 44 � x Please be advised that after a thorougt 'e i r •i•[ spears that the amount allocated is insufficient to pay necessary expenses o't this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $71,264 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0000 Transfer Out of Noxious Weed Control Fund 109 $0 $71,264 $71,264 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $71,264 $71,264 Reason for Appropriation/Extension Resolution 65-18- Moved Noxious Weed Assessment Funds from WSU Coop Ext Fund 108 to Fund 109-Noxious Weed Control Fund. Fund Respectfully . bmitted, � e� Elected Official/De,-rtment Head Signature C, E' TO: BOARD OF COUNTY COMMISSIONERS `" ' L.-..) Date: March 4, 2019 RE: Request for Budget Appropriation/Extension and Amendment Noxious Weed Control Fund MAR 1 8 2019 109-000-010 Department/Fund Name Fund Number rwi Imo^ ..... - ., �Y � t Commissioners: (mark all that apply with an " ' Y COW!� TY x Please be advised that after a thoroughc .. r,.,_" epears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $71,264 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0000 Transfer In from WSU-Coop Ext. $71,264 $71,264 $0 $0 $0 TOTAL REVENUE $0 $71,264 $71,264 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Resolution 65-18-Moved Noxious Weed Assessment Funds from WSU Coop Ext Fund 108 to Fund 109-Noxious Weed Control Fund. Fund Respectful) bmitted, /Z( di-LZ--6 Elected Official/D=0.rtment Head Signature cc. Cs . hdlg -,- , t .: TO: BOAR OF COUNTY COMMISSIONERS ,t , , v::%' Date: March 18,2019 RE: Request for Budget Appropriation/Extension and Amendment Hotel/Motel MAR 18 125 Department/Fund Name 2019 Fund Number Commissioners: (mark all that apply with 7x1., _„_ ,..--, -,e t- d�, ,rti� , L, 17 Please be advised that after a tho i i ?`. r .er i pars that the amount allocated is insufficient to pay necessary expense fi _ , ' „_ , careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $65,097 r7 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant,new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51900.41.0091 Centrum $20,000 -$8,000 $12,000 51990.41.0040 JC Historical Society $60,195 $5,417 $65,612 51990.41.0052 Promotional Activities-Tourism Promotion $150,000 $29,397 $179,397 51990.41.0060 Quilcene Museum $23,610 $11,230 $34,840 51990.41.0007 N. Hood Canal Chamber&Visitor Center $60,095 $4,105 $64,200 51990.41.0008 JC Chamber of Commerce $19,468 $432 $19,900 51990.41.0008 West End Chamber $38,445 $4,955 $43,400 51990.41.0008 Gateway Center $66,700 $5,800 $72,500 51990.41.0009 Chimacum Farmers Market $4,205 $6,073 $10,278 59700.00.0059 Xfer to County Administrator $4,260 -$560 $3,700 59700.00.0108 Xfer to WSU-Small Farms $10,000 $5,000 $15,000 59700.00.0174 Xfer to Parks and Rec $41,625 $1,248 $42,873 TOTAL EXPENDITURE $498,603 $65,097 $563,700 Reason for Appropriation/Extension On October 8,2018 the Board of County Commissioners approved the Lodging Tax Advisory Committee's 2019 funding recommendations.These funding amounts were not included in the 2019 adopted budget. This request adjusts the budgeted funding for each line item to correspond to the amounts approved by the BOCC. Respectfully miffed '/� Elected Official/Dfent Head Signature cc : cif) 9 ) jc , . TO: BOARD OF COUNTY COMMISSIONERS Date: April 2,2019 RE: Request for Budget Appropriation/Extension and Amendment Chemical Dependency APR 0 2 2019 131-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with a '9(' ' Please be advised that after a thorn' : � `rbnt f5ud efin appears that the amount allocated is n g PP insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $110,251 X For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0080 Transfer to District Ct-MH Contract $0 $48,330 $48,330 59700.00.0110 Transfer to Juv Svcs-MH Contract $0 $11,500 $11,500 59700.00.0240 Transfer to Superior Ct-MH Contract $0 $50,421 $50,421 $0 $0 TOTAL EXPENDITURE $0 $110,251 $110,251 Reason for Appropriation/Extension On April 8, 2019 the Board of County Commissioners will approve the MOU's for Mental Health/Substance Abuse Sales Tax Fund with District Court, Juvenile Services and Superior Court. This request provides the budgetary authority necessary to provides services included in the MOU's. Respectfully S,•• itte , Elected Official/Dep ent Head Signature CC'. CS I3fr?/11 TO: BOARD OF COUNTY COMMISSIONERS Date: March 4, 2019 RE: Request for Budget Appropriation/Extension and Amendment Affordable Housing MAR 1 8 2019 148-000-010 Department/Fund Name IFund Number Commissioners: (mark all that apply with ' 6- U 111 x Please be advised that after a thorn ag ex i r r j4 it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $272,282 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0000 Transfer Out to Homelessness Fund 149 $0 $272,282 $272,282 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $272,282 $272,282 Reason for Appropriation/Extension Resolution 66-18- Moved Homelessness Funds from Affordable Housing Fund 148 to Fund 149-Homelessness Housing Fund. Fund Respectfully .mittedi� Elected Official/Depcytment Head Signature CC, C5 �- chLAIL,) „ . . rte" TO: BOARD OF COUNTY COMMISSIONERS �' st123 � �. �. Date: March 4,2019 RE: Request for Budget Appropriation/Extension and Amendment Homelessness Housing MAR 1 8 2019 149-000-010 Department/Fund Name Fund Number SUNCommissioners: (mark all that apply with a " x Please be advised that after a thorough- Orr A: �:•,:y appears that the amount allocated is insufficient to pay necessary expenses of this department or is - .' r a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $272,282 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0000 Transfer In from Affordable Housing $272,282 $272,282 $0 $0 $0 TOTAL REVENUE $0 $272,282 $272,282 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Resolution 66-18-Moved Homelessness Funds from Affordable Housing Fund 148 to Fund 149-Homelessness Housing Fund. Fund Respectfully •mitted, / Elected Official/Dep-, ent Head Signature 416 , y�� |7 \\�� (��-' �-^� | y�`\` / --~ &� �� TO: BOARD OF COUNTY COMMISSIONERS — — Date: April 1, 2019 RE: Requesfor Budget Appropriation/Extension and Amendmen Roads APR 00 2019 180'000'010 Department/Fund Name v~m~ �� 6� �� I " , ..FundNumber Commissioners: (mark aUthat apply with on"��'�� ~ �� &�� :� ��8 � � � �� *'�� Please be advised that after a thorough e �� ' RigS`nothat the amount allocated ia insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amountof�� $1,495 X For funds other than Current Expense(GeneraFund)--Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee)has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 54300.10.0000 Salaries $307.375 $1,222 *308.597 54300.20.0000 Personnel Benefits $131,324 $273 $131.597 $0 $0 $0 $0 TOTAL EXPENDITURE *438.690 $1,495 $440.194 Reason for Appropriation/Extension Jefferson County conducted a Total Compensation Study to help identify positions in the county most egregiously below the average total compensation ofour comparable counties.This request funds salary and benefit adjustments idanUfiad in the study. Respectfully 4. itted, /v_�r Ah„ � ElectedOfficial/Des: I�� C119 Its ., v TO: BOARD OF COUNTY COMMISSIONERS Date: March 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure Fund MAR 8 2019 306 Department/Fund Name , v u NTyund Number Commissioners: (mark all that apply with a SIONERS n Please be advised that after a thorough n y current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $34,916 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0405 Transfer to Tri-area Sewer Fund $252,550 $34,916 $287,466 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $252,550 $34,916 $287,466 Reason for Appropriation/Extension Jefferson County Code(3.36.030) requires that 50%of the funds provided for the county under RCW 82.14.370 be provided to the Tri-area Sewer Fund for the planning, design and construction of the Tri-area Sewer System. These funds are collected by the Public Infrastructure Fund. Every year the county does a true-up of revenues and transfers the appropriate amount from the previous year to make the Tri-area Sewer Fund whole. This request provides the budget authority to complete the true-up and make the Tri-area Sewer Fund whole. Respectf/ Subm�i�'�fi Elected Official,5epartment Head Signatu4 cc CS 3 19119 TO: BOARD OF COUNTY COMMISSIONERS ,_ Date: March 18,2019 RE: Request for Budget Appropriation/Extension and Amendment Public Infrastructure FundMA� 1 8 306 Department/Fund Name 2019 Fund Number Commissioners: (mark all that apply with an )Er ' t n Please be advised that after a thorough = f r • • i •+ers that the amount allocated is insufficient to pay necessary expenses o h ..'x, ,1 _ .'bi3 careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $831,064 7 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55870.40.1901 JC PUD WTR ST TELECOM INFRASTRUCTURE $0 $60,064 $60,064 55870.40.1902 JC PUD QUIL WTR TANK-PHASE 1 $0 $106,000 $106,000 55870.40.1903 CITY Pt 7TH ST CORRIDOR CONSTR $0 $300,000 $300,000 55870.40.1904 JC QUIL COMPLETE STREETS-CTR RD SDWLK $0 $65,000 $65,000 55870.40.1905 PT HUDSON JETTY SOUTH RENOVATION $0 $150,000 $150,000 55870.40.1906 FT WORDEN EMPLOYEE HOUSING $0 $150,000 $150,000 TOTAL EXPENDITURE $0 $831,064 $831,064 Reason for Appropriation/Extension On March 4, 2019 the Board of County Commissioners approved the Public Infrastructure Board's recommendation to approve six public infrastructure projects.This request creates the budget authority for the County to pay for grant reimbursements up to the approved grant amounts as the projects proceed. Respectful) bmitted, � , ,/fG��►,—�� Elected Official/D:.artment Head Signature cc cs Ac3:31)i r„„.„ 0:tif F r TO: BOARD OF COUNTY COMMISSIONERS Date: March 18, 2019 RE: Request for Budget Appropriation/Extension and Amendment Construction and Renovation MAR 1 8 2019 301 Department/Fund Name y Fund Number Commissioners: (mark all that apply with n Please be advised that after a thorough 0 g ftappears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $47,000 X For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59410.63.0000 Improvements Other Than Buildings $0 $47,000 $47,000 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $47,000 $47,000 Reason for Appropriation/Extension This request is to cover the cost of the remaining archeology work that is required by the State and Tribes to finish the Memorial Field lighting project. The work required is having qualified archaeologists screen the sediments that were removed from the foundation excavations and transported off site to the Cape George Pit. They also have to curate any artifacts found. After months of negotiations with several State agencies and two Tribes we have come to a tentative agreement on the path moving forward. The scope of work is captured in a professional services agreement that will be coming before the Board of Commissioners for consideration. Respectful) b 'tted;' /, Elected Official/ partment Head Signatu cc.. cS kfrn �a TO: BOARD OF COUNTY COMMISSIONERS ' tt" t 0 v .. , Date: March 18,2019 RE: Request for Budget Appropriation/Extension and Amendinen d Tri-area Sewer Fund 405 Department/Fund Name MAR 18 2919 Fund Number Commissioners: (mark all that apply with an"X"),- ,� 4, X Please be advised that after a thoro ,•i• isra Jrrl�h u.• it pars that the amount allocated is insufficient to pay necessary expense , i• • 1 , -, •'imiE " , .a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash)to cover this additional expenditure? X Yes No CI Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $57,466 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0171 Transfer from the Public Infrastructure Fund $230,000 $57,466 $287,466 $0 $0 $0 TOTAL REVENUE $230,000 $57,466 $287,466 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension Jefferson County Code(3.36.030) requires that 50%of the funds provided for the county under RCW 82.14.370 be provided to the Tri-area Sewer Fund for the planning, design and construction of the Tri-area Sewer System. These funds are collected by the Public Infrastructure Fund. Every year the county does a true-up of revenues and transfers the appropriate amount from the previous year to make the Tri-area Sewer Fund whole. This request provides the budget authority to complete the true-up and make the Tri-area Sewer Fund whole($34,916.48). It also increases transfer in by $22,550 so it matches the transfer out from the Public Infrastructure Fund. Respectful) ubmitt-d, Elected Official/►Ilpartment Head Sign re CC. C5 '11)-419 TO: BOARD OF COUNTY COMMISSIONERS �, �� `fir Date: April 1, 2019 RE: Request for Budget Appropriation/Extension and Amendment Information Services APP „ 506-000-010 AAq Department/Fund Name v 4.J Fund Number Commissioners: (mark all that apply with an"X") , X Please be advised that after a thorough ex trinwb 9e1 it appear's that the amount allocated is insufficient to pay necessary expenses of th"'••-+ i rat eful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $2,811 n For funds other than Current Expense (General Fund)-- Is there enough Fund Balance(unencumbered cash)to cover this additional expenditure? X Yes No ❑ Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51889.10.0000 Salaries $52,765 $2,297 $55,062 51889.20.0000 Personnel Benefits $23,706 $514 $24,220 $0 $0 $0 $0 TOTAL EXPENDITURE $76,471 $2,811 $79,282 Reason for Appropriation/Extension Jefferson County conducted a Total Compensation Study to help identify positions in the county most egregiously below the average total compensation of our comparable counties.This request funds salary and benefit adjustments identified in the study. Respectfully S>• fitted, Elected Official/Depir ment Head Signature Ilho