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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, Public Works Director/County Engineer C i
Agenda Date: May 13, 2019
Subject: Amendment to RCO Grant Agreement for Memorial Field Lights
Statement of Issue:
The Recreation and Conservation Office (RCO) increased the Memorial Field lighting
grant to fund analysis and mitigation of the unanticipated discovery of cultural
resources. The discovery occurred at Memorial Field during the construction of the
new athletic field lighting system in August of 2018. An RCO grant agreement
amendment needs to be signed by the BoCC. This is the 3rd amendment of a total of 4.
Amendments 1, 2 and 4 are included for your reference.
Analysis/Strategic Goals/Pro's £t Con's:
Jefferson County Public Works, Tribal Councils, the Washington State Recreation and
Conservation Office (RCO), and the Washington State Department of Archaeology and
Historic Preservation, worked together to form at an understanding of how to move
forward with management and mitigation of the unanticipated discovery of cultural
resources. This grant agreement amendment helps fund services necessary to fulfill
Jefferson County's obligations in that understanding.
Fiscal Impact/Cost Benefit Analysis:
The RCO agreed to provide up to $67,000 of additional funding, not to exceed the
original match ratio of 45%.
Recommendation:
Sign two copies of the RCO Amendment to Project Agreement and return them to
Public Works.
Department Contact:
Matt Tyler. 385-9129
Reviewed By:
Phi >p Morley, Cou y A ministra r Date
WASHINGTON STATE
• Recreation and
Conservation Office
Amendment to Project Agreement
Project Sponsor: Jefferson County Parks Project Number: 16-1845D
Project Title: Memorial Field Lighting Replacement Amendment Number: 3
Amendment Type:
Cost Change
Amendment Description:
Pursuant to the Sponsor's request for a cost increase and Recreation and Conservation Funding Board approval
of that request through Resolution 2019-01, the Youth Athletic Facilities grant award is increased by $67,000 to
$229,450 and the Sponsor match amount is increased by $83,000 to $282,280 for a total increased project budget
of $511,730.
Special Condition #2 is updated to acknowledge mitigation related to the Inadvertent Discovery.
The scope of the grant is revised to add Architectural and Engineering.
Project Funding:
The total cost of the project for the purpose of this Agreement changes as follows
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington
Recreation and Conservation Office
BY: k2—�'
Kaleen Cottinqham
TITLE: Direct r
DATE: V, 1q
Pre -approved as to form:
YAF Project Cost Change Amendment
State Buildino Construction Account
AMENAGM APT
Jefferson County Parks
AGENCY:
BY:
TITLE:
DATE:
RCW 79A.25. WAC 286
Old Amount
New Amount
Amount
%
Amount
RCO - YAF-RENOVATION
$162,450.00
44.91%
$229,450.00
44.84%
Project Sponsor
$199,280.00
55.09%
$282,280.00
55.16%
Total Project Cost
$361,730.00
100%
$511,730.00
100%
Admin Limit
$0.00
0.00%
$0.00
5.00%
A&E Limit
$0.00
0.00%
$85,000.00
19.92%
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington
Recreation and Conservation Office
BY: k2—�'
Kaleen Cottinqham
TITLE: Direct r
DATE: V, 1q
Pre -approved as to form:
YAF Project Cost Change Amendment
State Buildino Construction Account
AMENAGM APT
Jefferson County Parks
AGENCY:
BY:
TITLE:
DATE:
RCW 79A.25. WAC 286
Amendment Eligible Scope Activities
Ptoject Sponsor: Jefferson County Parks Project Number: 16-1845
Project Title: Memorial Field Lighting Replacement Project Type: Development
Program: YAF - Renovation Amendment #: 3
Project Metrics
Sites Improved
Project acres renovated:
Development Metrics
Worksite #1, Jefferson County Memorial Athletic Field
Athletic Fields
Multi-purpose field development
Number of multi-purpose fields:
Number of multi-purpose fields with lighting:
Cultural Resources
Cultural resources
Permits
Obtain permits
Architectural & Engineering
Architectural & Engineering (A&E)
1•X1117
0 new, 0 renovated
0 new, 3 renovated
for cultural resources study if required
For building permit
AELIGREURPT March 28, 2019 Page: 1