HomeMy WebLinkAboutRedmond, City of - 042919INTERGOVERNMENTAL COOPERATIVE
PURCHASING AGREEMENT
In accordance with RCW Chapter 39.34 and to all other applicable laws, Jefferson
County,_WA and the City of Redmond, hereby agree to cooperative governmental
purchasing agreement for various supplies, materials, equipment and services, using
competitively awarded contracts. The following terms and conditions shall apply:
Each agency, in contracting for the purchase of supplies, materials, equipment and
services, agrees at its discretion, to extend contracts for shared use to the extent
permitted by law and agreed upon by those parties and suppliers.
2. Each agency is responsible for compliance with any additional or varying laws and
regulations regarding purchases.
3. Any purchases shall be effected by a purchase order from the purchasing agency
and directed to the supplier(s).
4. The originating contracting agency does not accept responsibility or liability for the
performance of any supplier used by the purchasing agency as a result of this
agreement.
5. Each agency shall be responsible for the payment of any item(s) purchased through
a contract or purchase order that resulted from this Agreement.
6. Each agency reserves the right to exclude the other from any particular purchasing
contract, with or without notice to the other party.
7. This Agreement shall remain in force until cancelled by either party, which
cancellation may be effected by ten (10) days written notice to the other party.
8. This agreement covers all City contracts.
Accepted for the City of edmo :
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Approved as to
oz Date:
Philip C. Hunsucker, Chief Civil Deputy Prosecuting fkttorney
Jefferson County Prosecuting Attorney's Office torney
Jefferson County
Board of County Commissioners
Consent Agenda Request
To: Board of County Commissioners
Philip Morley, County Administrator
From: Mark McCauley, Central Services Director
Agenda Date: April 29, 2019
Subject: Interlocal Cooperative Purchasing Agreement with the City of Redmond, Washington,
hereinafter referred to as Redmond
Statement of Issue: Redmond has a competitively awarded contract for propane vehicle conversions
and propane with Blue Star Gas. Jefferson County is planning to convert selected fleet vehicles to
propane power. This will help save on maintenance and fuel costs and will reduce the county's carbon
emissions.
Analysis: The Revised Code of Washington, Chapter 39.34 permits public agencies to enter into
interlocal cooperative purchasing agreements so that they can use competitively awarded contracts by
other jurisdictions to obtain goods and services. This enhances the efficiency of public agencies by
eliminating redundant bidding activities.
Staff wishes to enter into an Interlocal Cooperative Purchasing Agreement with Redmond to allow us to
have Blue Star Gas convert selected fleet vehicles to propane power using their contract. We would also
purchase propane from Blue Star Gas using the same contract. This will save staff from having to use the
bid process to find a propane conversion contractor and propane supplier.
Fiscal Impact: Approving this agreement in and of itself has no fiscal impact. It will have a fiscal
impact once the county begins to convert vehicles to propane power and purchase propane. The exact
fiscal impact is not yet known — it will depend on how many conversions are done, the cost of each
conversion and the quantities of propane purchased.
Recommendation: Central Services/Fleet Services recommends that the Board execute the attached
Interlocal Cooperative Purchasing Agreement with Redmond.
Reviewed by:
Philip MorI �,rbunty Administrator
177-
Date
CONTRACT REVIEW FORM
CONTRACT WITH: City of Redmond, WA
CONTRACT FOR: Interlocal Cooperative Purchasing Agreement TERM: Indefinite
COUNTY DEPARTMENT: Central Services
For More Information Contact: Mark McCauley
Contact Phone #: 360-385-9130.
RETURN TO: Mark McCauley RETURN BY:; ASAP
(Person in Department) (Date)
AMOUNT: No cost associated with the agreement. PROCESS:
Exempt from Bid Process
Consultant Selection Process
Revenue:
N/A
Cooperative Purchase
Expenditure:
N/A
Competitive Sealed Bid
Matching Funds Required:
N/A
Small Works Roster
Sources(s) of Matching Funds
N/A
Vendor List Bid
RFP or RFQ
Other
Step 1: REVIEW B
Review by:
Date Review .
APPROVED FORM
Comments
Returned for revision (See Comments)
Step 2: REVIEW BY PROSECU ATTORNEY
Review by: 61
Date Reviewed: Z
APPROVED AS TO FORM X Returned for revision (See Comments)
Comments 4n -1 C.
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Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO
RISK MANAGEMENT AND PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF
ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit originals and 6 copies of Contract, Review Form, and Agenda Bill to BOCC Office.
Place "Sign Here" markers on all places the BOCC needs to sign.
MUST be in BOCC Office by 4:40 p.m. TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)