HomeMy WebLinkAbout052019_ca02 CA
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Lisa Johnson,JeffCom 911
DATE: May9QQ 2019
SUBJECT: E911 Contract E19-022A for 2018/2019 Mid-Year Contract Amendment
STATEMENT OF ISSUE: JeffCom SFY19 Wireline and Wireless Operations Contract#E19-022A and
the Washington State Military Department E911 Program
ANALYSIS: The Washington State Military Department E911 program provides financial assistance to
JeffCom solely for expenses necessary to answer 911 calls origination in Jefferson County. This includes
performing certain tasks and maintaining certain equipment necessary to operate Wireline and Wireless
enhanced 911. Reimbursement shall be solely for eligible items included in WAC Chapter 118-66.
FISCAL IMPACT: JeffCom will be reimbursed for necessary expenses incurred by providing E911
service to Jefferson County. Mid-year review resulted in an increase of funds, changing the contract from
$319,239 to $324,860; an additional $5,621 in funds to the Coordinator Professional Development budget.
RECOMMENDATION: Please sign both original contracts. Once completed contract will be returned to
BOCC when received back from the State 911 office.
DEPARTMENT CONTACT: Karl Hatton 344-9788 or Lisa Johnson 344-9756
REVIEWED BY:
,# / '�
hi rp Morley, 1 ou y Administrator Date
Washington State MilitaryDepartment
AMENDMENT
1.1 aONTRACTOR NAME/ADDRESS: 2. CONTRACT NUMBER: 3. AMENDMENT NUMBER:
Jefferson County(COUNTY) E19-022 A
Post Office Box 1220
Port Townsend,Washington 98368
4. CONTRACTOR CONTACT, PHONE/EMAIL: 5. MD STAFF CONTACT, PHONE/EMAIL:
Karl Hatton/360.344.9788 Teresa Lewis, (253)512-7481
khatton@jcpsn.us Teresa.lewis@mil.wa.gov
6. TIN or SSN: 7. CATALOG OF FEDERAL DOMESTIC 8. FUNDING SOURCE NAME/AGREEMENT#:
N/A ASST. (CFDA)#: N/A RCW 38.52.510, .540, .545
WAC Chapter 118-66
9. FUNDING AUTHORITY:
Washington State Military Department(Department)and State Enhanced 911 Funds
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
Mid-year review resulted in an increase of funds to the Coordinator Professional Development budget.
Changes are noted in strikethrough and grey highlight.
11. AMENDMENT TERMS AND CONDITIONS:
1. The Contract End Date of August 15, 2019 remains unchanged.
2. Change the Total Contract Amount from $319,239 to$324,860; an increase of$5,621; as described on
Page 2 of this Amendment.
This Amendment is incorporated in and made a part of the contract. Except as amended herein, all other terms and
conditions of the contract remain in full force and effect. Any reference in the original contract or an Amendment to the
"contract" shall mean "contract as amended". The Department and Contractor acknowledge and accept the terms of this
Amendment as identified above, effective on the final date of execution below. By signing this Amendment,the signatories
warrant they have the authority to execute this Amendment.
IN WITNESS WHEREOF,the parties have executed this Amendment:
FOR THE DEPARTMENT: FOR THE COUNTY:
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Kate Dean, Chair
Washington State Military DEPARTMENT Jefferson County Board of Commissioners
BOILERPLATE APPROVED AS TO FORM:
Brian E.Buchholz,Assistant Attorney General 7/30/2018
Ap roved as form:
Date: /6 9
Philip C. unsucker,Chief Civil Deputy Prose6butin Attorney
Jefferson County Prosecuting Attorney's Office ttorney
E911 COUNTY BSO Contract Page 1 of 3 Jefferson COUNTY, E19-022,Amendment A
Washington State Military Department
Amendment to Contract E19-022
1. Change the Total Contract Amount from $319,239 to $324,860; an increase of$5,621
a. at Agreement Face Sheet at Box 2, and
b. at Special Terms and Conditions, Article VIII —Conditioned Upon County's Fulfillment..., section
A: 181-9439. " is to be replaced with t a r., and
c. at the Budget Sheet, Attachment E; to be replaced with the Revised Budget Sheet, Attachment
E.
E911 COUNTY BSO Contract Page 2 of 3 Jefferson COUNTY, E19-022,Amendment A
ATTACHMENT E
REVISED BUDGET SHEET
E911 COUNTY BSO CONTRACT— SFY2019
July 1, 2018 —June 30, 2019
SFY2019-Original SFY2019-Revised
Coordinator Professional Development $ 38,525 $ 44,146
Basic Service Operating $ 280,714 $ 280,714
TOTAL CONTRACT NOT TO EXCEED $ 319,239 $ 324,860
E911 COUNTY BSO Contract Page 3 of 3 Jefferson COUNTY, E19-022,Amendment A
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
CAMP MURRAY, WASHINGTON 98430-5122
NEW FORM WILL REPLACE PREVIOUS FORMS
NAME OF ORGANIZATION DATE SUBMITTED
JEFFERSON COUNTY
PROJECT DESCRIPTION CONTRACT NUMBER
FY19 SECO County Basic Service Operations
E19 - 022
Contract
AA:*fiiatIPISIM11113MSRWOltnarffjiklVWt:4MPIIIIFFIfr?AMC
It AUTHORIZING AUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Chair, Jefferson County
Kate Dean Commissioner 2017 -2020
gralrellIMMAle.11111111.01121MRIVIAWML‘14*AleteA
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Kate Dean Chair, Jefferson County
Commissioner 2017 -2020
ZVMW;:;W*WIMWPOM:::Sfqtif*,1M.NMR#VgetitiNAZOVVMinAIAA::r4nVitiik:!WOtOtCiS*A.IN
I • AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT(A-19)
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Karl Hatton Executive Director
Lisa Johnson Office Manager
Please complete form with any new contract or any time personnel changes.
Submit one original to State E911 Office