HomeMy WebLinkAbout060319_ra02615 Sheridan Street
Port Townsend, WA 98368
ehson www.JeffersonCountyPublicHealth.org
Consent Agenda
is Healt May 17, 2019
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
Veronica Shaw, Deputy Director
DATE: �l l y 3 i DD1 `"1
SUBJECT: Agenda Item — Award from the US Department of Health and Human Services,
Health Resources and Services Administration (HRSA) for Rural Communities
Opioid Response Planning; June 1, 2019—May 31, 2020; $200,000
STATEMENT OF ISSUE:
Jefferson County Public Health requests Board approval of the Award from the US Department of Health and
Human Services, Health Resources and Services Administration (HRSA) for Rural Communities Opioid Response
Planning; June 1, 2019—May 31, 2020; $200,000
ANALYSIS/ STRATEGIC GOALS/PRO'S and CON'S:
The HRSA funding for the Rural Communities Opioid Response Planning Program helps support implementation
of the Community Health Improvement Plan (CHIP). The award is intended to develop a Crisis Stabilization
Center Implementation Plan, as well as to develop and execute a Communication Action Plan in service to
creating a Crisis Stabilization Center in Jefferson County.
HRSA does not require written execution by Jefferson County to begin funding to the County under this award.
To comply with Jefferson County's own procedures, Public Health now seeks Board of County Commissioner
approval for this award.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This contract provides $200,000 of funding for improving the rural health care system.
RECOMMENDATION:
Jefferson County Public Health requests Board approval of the Award from the US Department of Health and
Human Services, Health Resources and Services Administration (HRSA) for Rural Communities Opioid Response
Planning; June 1, 2019—May 31, 2020; $200,000
Wil
Community Health
Developmental Disabilities
360-385-9400
360-385-9401 (f)
ME
Always working for a safer and healthier community
Environmental Public Health
360-385-9444
(f) 360-379-4487
1. DATE ISSUED: f 2. PROGRAM CFDA: 93.912
05/06/2019
3. SUPERSEDES AWARD NOTICE dated:
except that any additions or restrictions previously imposed remain in effect unless specifically rescinded.
4a. AWARD NO.: T0. GRANT NO.:
5. FORMER GRANT
1 G25RH32956-01-00 G25RH32956
NO.:
6. PROJECT PERIOD:
12. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE:
FROM: 06/01/2019 THROUGH: 05/31/2020
$200,000.00
7. BUDGET PERIOD:
FROM: 06/01/2019 THROUGH: 05/31/2020
8. TITLE OF PROJECT (OR PROGRAM): Rural Communities Opioid Response I
9. GRANTEE NAME AND ADDRESS:
ii. Offset
JEFFERSON, COUNTY OF
c. Unawarded Balance of Current Year's Funds
615 Sheridan St
d. Less Cumulative Prior Awards(s) This Budget
Port Townsend, WA 98368-2439
Period
DUNS NUMBER:
e. AMOUNT OF FINANCIAL ASSISTANCE THIS
184826790
ACTION
11.APPROVED BUDGET:(Excludes Direct Assistance)
13. RECOMMENDED FUTURE SUPPORT: (Subject to the
[X] Grant Funds Only
[ ] Total project costs including grant funds and all other financial participation
a. Salaries and Wages :
$0.00
b . Fringe Benefits :
$0.00
c . Total Personnel Costs :
$0.00
d. Consultant Costs :
$0.00
e. Equipment:
$0.00
f. Supplies:
$0.00
g . Travel :
$0.00
h. Construction/Alteration and Renovation
$0.00
i . Other:
$200,000.00
j. Consortium/Contractual Costs :
$0.00
k. Trainee Related Expenses :
$0.00
1 . Trainee Stipends :
$0.00
M Trainee Tuition and Fees : $0.00
tm 0""M of "am ow *k""Serb"
HWNResowoomndSemkrsAd■iaf miIon
NOTICE OF AWARD
AUTHORIZATION (Legislation/Regulation)
Section 711 of the Social Security Act (42 U.S.C. 912)
10. DIRECTOR: (PROGRAM DIRECTOR/PRINCIPAL
INVESTIGATOR)
Lori Fleming
JEFFERSON, COUNTY OF
615 Sheridan St
Port Townsend, WA 98368-2439
12. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE:
a. Authorized Financial Assistance This Period
$200,000.00
b. Less Unobligated Balance from Prior Budget
Periods
i. Additional Authority
$0.00
ii. Offset
$0.00
c. Unawarded Balance of Current Year's Funds
$0.00
d. Less Cumulative Prior Awards(s) This Budget
$0.00
Period
e. AMOUNT OF FINANCIAL ASSISTANCE THIS
$200,000.00
ACTION
13. RECOMMENDED FUTURE SUPPORT: (Subject to the
... il,bility of funds and satisfactory progress of project)
YEAR TOTAL COSTS
Not applicable
14. APPROVED DIRECT ASSISTANCE BUDGET:(In lieu of cash)
a. Amount of Direct Assistance $0.00
b. Less Unawarded Balance of Current Year's Funds $0.00
n .Trainee Travel : $0.00 c. Less Cumulative Prior Awards(s) This Budget Period $0.00
d. AMOUNT OF DIRECT ASSISTANCE THIS ACTION $0.00
o. TOTAL DIRECT COSTS: $200,000.00
p. INDIRECT COSTS (Rate: % of S&W/TADC) $0.00
q. TOTAL APPROVED BUDGET: $200,000.00
i. Less Non -Federal Share: $0.00
ii. Federal Share: $200,000.00
15. PROGRAM INCOME SUBJECT TO 45 CFR 75.307 SHALL BE USED IN ACCORD WITH ONE OF THE FOLLOWING ALTERNATIVES:
A=Addition B=Deduction C=Cost Sharing or Matching D=Other [A]
Estimated Program Income: $0.00
16. THIS AWARD IS BASED ON AN APPLICATION SUBMITTED TO, AND AS APPROVED BY HRSA, IS ON THE ABOVE TITLED PROJECT
AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED EITHER DIRECTLY OR BY REFERENCE IN THE FOLLOWING:
a. The grant program legislation cited above, b. The grant program regulation cited above, c. This award notice Including terms and conditions, If any, noted below under REMARKS. d. 45 CFR Part 75 as
applicable. In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall prevail. Acceptance of the grant terms and conditions Is
acknowledged by the grantee when funds are drawn or otherwise obtained from the grant payment system.
REMARKS: (Other Terms and Conditions Attached [ X ]Yes [ ]No)
Electronically signed by Karen Mayo, Grants Management Officer on: 05/06/2019
17. OBJ. CLASS: 41.91 118. CRS-EIN: 1916001322A7 19. FUTURE RECOMMENDED FUNDING: $0.00 f
ISUB PROGRAM SUB
FY -CAN CFDA DOCUMENT NO. AMT. FIN. ASST. AMT. DIR. ASST. CODE ACCOUNT
CODE
19-3704147 93.211 19G25RH32956 $200,000.00 $0.00 19RCORP
Page 1
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NOTICE OF AWARD (Continuation Sheet)
Date Issued: 5/6/2019 10:19:11 AM
Award Number: 1 G25RH32956-0 1 -00
HRSA Electronic Handbooks (EHBs) Registration Requirements
The Project Director of the grant (listed on this NoA) and the Authorizing Official of the grantee organization are required to register (if not
already registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each
organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10 -digit grant number from box
4b of this NoA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct
grantee organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of
noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses,
updating email addresses and submitting certain deliverables electronically. Visit
https://grants3.hrsa.gov/201 ONVebEPSExternal/Interface/common/accesscontrol/login.aspx to use the system. Additional help is available online
and/or from the HRSA Call Center at 877-Go4-HRSA/877-464-4772.
Terms and Conditions
Failure to comply with the remarks, terms, conditions, or reporting requirements may result in a draw down restriction being placed
on your Payment Management System account or denial of future funding.
Grant Specific Condition(s)
1. Due Date: Within 30 Days of Award Release Date
The application does not include an indirect cost rate agreement. Please submit a valid indirect cost rate agreement.
2. Due Date: Within 30 Days of Award Release Date
The application included unallowable activities and costs related to lobbying. Please provide an updated work plan, budget, SF424A, and
budget narrative to reflect only allowable planning activities.
Grant Specific Term(s)
1. Effective December 26, 2014, all references to OMB Circulars for the administrative and audit requirements and the cost principles that
govern Federal monies associated with this award are superseded by the Uniform Guidance 2 CFR 200 as codified by HHS at 45 CFR 75.
2. As required by the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282), as amended by section 6202 of Public
Law 110-252, recipients must report information for each subaward of $25,000 or more in Federal funds and executive total compensation,
as outlined in Appendix A to 2 CFR Part 170. You are required to submit this information to the FFATA Subaward Reporting System
(FSRS) at www.fsrs.gov by the end of the month following the month in which you awarded any subaward. The FFATA reporting
requirements apply for the duration of the project period and so include all subsequent award actions to aforementioned HRSA grants and
cooperative agreement awards (e.g., Type 2 (competing continuation), Type 5 (non -competing continuation), etc.). Subawards to individuals
are exempt from these requirements. For more information, visit: http://www.hrsa.gov/grants/ffata.htmi.
3. All post -award requests, such as significant budget revisions or a change in scope, must be submitted as a Prior Approval action via the
Electronic Handbooks (EHBs) and approved by HRSA prior to implementation. Grantees under "Expanded Authority," as noted in the
Remarks section of the Notice of Award, have different prior approval requirements. See "Prior -Approval Requirements" in the DHHS
Grants Policy Statement: http:/Avww.hrsa.gov/grants/hhsgrantspolicy.pdf
4. The funds for this award are sub -accounted in the Payment Management System (PMS) and will be in a P type (sub accounted) account.
This type of account allows recipients to specifically identify the individual grant for which they are drawing funds and will assist HRSA in
monitoring the award. If your organization previously received a grant under this program, it was in a G type (cash pooled) account
designated by a PMS Account Number ending in G or G1. Now that this grant is sub accounted the PMS Account Number will be changed
to reflect either P or P1. For example, if the prior year grant was in payee account number 2AAG it will now be in 2AAP. Similarly, if the prior
year grant was in payee account 2AAG1, the grant will be in payee account 2AAP1. The P sub account number and the sub account code
(provided on page 1 of this Notice of Award) are both needed when requesting grant funds.
You may use your existing PMS username and password to check your organizations P account access. If you do not have access,
complete a PMS Access Form (PMS/FFR Form) found at: hftp://www.dpm.psc.gov/grant—recipient/grantee—forms.aspx and send it to the
fax number indicated on the bottom of the form. If you have any questions about accessing PMS, contact the PMS Liaison Accountant as
identified at: http://www.dpm.psc.gov/contacts/contacts.aspx.
5. Direct services are unallowable for this grant. Any requests to provide direct services or to reimburse costs associated with direct services
will not be approved.
Program Specific Term(s)
1. RCORP-Planning recipients will be required to notify HRSA if they receive any additional opioid -related Federal funding, including other
RCORP grants. Additional guidance on what funding qualifies and how to report will be provided by the project officer.
2. RCORP-Planning recipients are expected to have monthly progress calls with their project officer and HRSA-funded technical assistance
Page 2
NOTICE OF AWARD (Continuation Sheet)
Date Issued: 5/6/2019 10:19:11 AM
Award Number: 1 G25RH32956-0 1 -00
provider.
3. RCORP-Planning recipients are expected to report key data into PIMs. Additional guidance on what indicators and how to report will be
provided by the project officer.
4. RCORP-Planning recipients are expected to work with a HRSA-funded technical assistance provider and evaluator during the grant period
(and potentially share project updates and information with them after the grant period ends). HRSA will provide additional guidance on the
technical assistance and evaluation components of the project throughout the grant period.
Standard Term(s)
Recipients must comply with all terms and conditions outlined in their grant award, including grant policy terms and conditions outlined in
applicable Department of Health and Human Services (HHS) Grants Policy Statements, and requirements imposed by program statutes
and regulations and HHS grant administration regulations, as applicable; as well as any requirements or limitations in any applicable
appropriations acts.
All discretionary awards issued by HRSA on or after October 1, 2006, are subject to the HHS Grants Policy Statement (HHS GPS) unless
otherwise noted in the Notice of Award (NoA). Parts I through III of the HHS GPS are currently available at
http://www.hrsa.gov/grants/hhsgrantspolicy.pdf. Please note that the Terms and Conditions explicitly noted in the award and the HHS GPS
are in effect.
3. "This [project/publication/program/website] [is/was] supported by the Health Resources and Services Administration (HRSA) of the U.S.
Department of Health and Human Services (HHS) as part of an award totaling $XX with xx percentage financed with non-governmental
sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS
or the U.S. Government."
Recipients are required to use this language when issuing statements, press releases, requests for proposals, bid solicitations, and other
HRSA-supported publications and forums describing projects or programs funded in whole or in part with HRSA funding. Examples of
HRSA-supported publications include, but are not limited to, manuals, toolkits, resource guides, case studies and issues briefs.
4. Recipients and sub -recipients of Federal funds are subject to the strictures of the Medicare and Medicaid anti -kickback statute (42 U.S.C.
1320a - 7b(b) and should be cognizant of the risk of criminal and administrative liability under this statute, specifically under 42 U.S.C. 1320
7b(b) Illegal remunerations which states, in part, that whoever knowingly and willfully: (A) Solicits or receives (or offers or pays) any
remuneration (including kickback, bribe, or rebate) directly or indirectly, overtly or covertly, in cash or in kind, in return for referring (or to
induce such person to refer) an individual to a person for the furnishing or arranging for the furnishing of any item or service, OR (B) In return
for purchasing, leasing, ordering, or recommending purchasing, leasing, or ordering, or to purchase, lease, or order, any goods, facility,
services, or item ....For which payment may be made in whole or in part under subchapter XIII of this chapter or a State health care program,
shall be guilty of a felony and upon conviction thereof, shall be fined not more than $25,000 or imprisoned for not more than five years, or
both.
5. Items that require prior approval from the awarding office as indicated in 45 CFR Part 75 [Note: 75 (d) HRSA has not waived cost -related or
administrative prior approvals for recipients unless specifically stated on this Notice of Award] or 45 CFR Part 75 must be submitted as a
Prior Approval action via Electronic Handbooks (EHBs). Only responses to prior approval requests signed by the GMO are considered
valid. Grantees who take action on the basis of responses from other officials do so at their own risk. Such responses will not be considered
binding by or upon the HRSA.
In addition to the prior approval requirements identified in Part 75, HRSA requires grantees to seek prior approval for significant
rebudgeting of project costs. Significant rebudgeting occurs when, under a grant where the Federal share exceeds $100,000, cumulative
transfers among direct cost budget categories for the current budget period exceed 25 percent of the total approved budget (inclusive of
direct and indirect costs and Federal funds and required matching or cost sharing) for that budget period or $250,000, whichever is less.
For example, under a grant in which the Federal share for a budget period is $200,000, if the total approved budget is $300,000, cumulative
changes within that budget period exceeding $75,000 would require prior approval). For recipients subject to 45 CFR Part 75, this
requirement is in lieu of that in 45 CFR 75 which permits an agency to require prior approval for specified cumulative transfers within a
grantee's approved budget. [Note, even if a grantee's proposed rebudgeting of costs falls below the significant rebudgeting threshold
identified above, grantees are still required to request prior approval, if some or all of the rebudgeting reflects either a change in scope, a
proposed purchase of a unit of equipment exceeding $25,000 (if not included in the approved application) or other prior approval action
identified in Part 75 unless HRSA has specifically exempted the grantee from the requirement(s).]
6. Payments under this award will be made available through the DHHS Payment Management System (PMS). PMS is administered by the
Division of Payment Management, Financial Management Services, Program Support Center, which will forward instructions for obtaining
payments. Inquiries regarding payments should be directed to: ONE-DHHS Help Desk for PMS Support at 1-877-614-5533 or
PMSSupport@psc.hhs.gov. For additional information please visit the Division of Payment Management Website at https://pms.psc.gov/.
7. The DHHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste, or abuse under grants and
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NOTICE OF AWARD (Continuation Sheet)
Date Issued: 5/6/2019 10:19:11 AM
Award Number: 1 G25RH32956-01-00
cooperative agreements. Such reports are kept confidential and callers may decline to give their names if they choose to remain
anonymous. Contact: Office of Inspector General, Department of Health and Human Services, Attention: HOTLINE, 330 Independence
Avenue Southwest, Cohen Building, Room 5140, Washington, D. C. 20201, Email: Htips@os.dhhs.gov or Telephone: 1-800-447-8477 (1-
800 -HHS -TIPS).
8. Submit audits, if required, in accordance with 45 CFR Part 75, to: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th
Street Jefferson, IN 47132 PHONE: (310) 457-1551, (800) 253-0696 toll free https:Hharvester.census.gov/facweb/default.aspxl.
9. EO 13166, August 11, 2000, requires recipients receiving Federal financial assistance to take steps to ensure that people with limited
English proficiency can meaningfully access health and social services. A program of language assistance should provide for effective
communication between the service provider and the person with limited English proficiency to facilitate participation in, and meaningful
access to, services. The obligations of recipients are explained on the OCR website at HHS Limited English Proficiency (LEP).
10. This award is subject to the requirements of Section 106 (g) of the Trafficking Victims Protection Act of 2000,as amended (22 U.S.C.
7104). For the full text of the award term, go to:
https://www.hrsa.gov/sites/default/fiiles/hrsa/grants/manage/trafficking-in-persons.pdf. If you are unable to access this link, please contact
the Grants Management Specialist identified in this Notice of Award to obtain a copy of the Term.
11. The Department of Defense and Labor, Health and Human Services, and Education Appropriations Act, 2019, Division H, § 202, (P.L
115-245), enacted September 28, 2018, limits the salary amount that may be awarded and charged to HRSA grants and cooperative
agreements to the Federal Executive Pay Scale Level II rate set at $192,300, effective January, 2019. This amount reflects an individual's
base salary exclusive of fringe benefits. An individual's institutional base salary is the annual compensation that the recipient organization
pays an individual and excludes any income an individual may be permitted to earn outside the applicant organization duties. HRSA funds
may not be used to pay a salary in excess of this rate. This salary limitation also applies to sub -recipients under a HRSA grant or
cooperative agreement. The salary limitation does not apply to payments made to consultants under this award although, as with all costs,
those payments must meet the test of reasonableness and be consistent with recipient's institutional policy. None of the awarded funds
may be used to pay an individual's salary at a rate in excess of the salary limitation. Note: an individual's base salary, per se, is NOT
constrained by the legislative provision for a limitation of salary. The rate limitation simply limits the amount that may be awarded and
charged to HRSA grants and cooperative agreements.
12. To serve persons most in need and to comply with Federal law, services must be widely accessible. Services must not discriminate on the
basis of age, disability, sex, race, color, national origin or religion. The HHS Office for Civil Rights provides guidance to grant and
cooperative agreement recipients on complying with civil rights laws that prohibit discrimination on these bases. Please see
http://www.hhs.gov/civil-rights/for-individuals/index.htmi. HHS also provides specific guidance for recipients on meeting their legal
obligation under Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color or national origin in
programs and activities that receive Federal financial assistance (P. L. 88-352, as amended and 45 CFR Part 75). In some instances a
recipient's failure to provide language assistance services may have the effect of discriminating against persons on the basis of their
national origin. Please see http://www.hhs.gov/civil-rights/for-individuals/special-topics/limited-english-proficiency/index.htmi to learn more
about the Title VI requirement for grant and cooperative agreement recipients to take reasonable steps to provide meaningful access to
their programs and activities by persons with limited English proficiency.
13. Important Notice: The Central Contractor registry (CCR) has been replaced. The General Services Administration has moved the CCR to
the System for Award Management (SAM) on July 30, 2012. To learn more about SAM please visit https:/A&ww.sam.gov.
It is incumbent that you, as the recipient, maintain the accuracy/currency of your information in the SAM at all times during which your entity
has an active award or an application or plan under consideration by HRSA, unless your entity is exempt from this requirement under 2
CFR 25.110. Additionally, this term requires your entity to review and update the information at least annually after the initial registration,
and more frequently if required by changes in your information. This requirement flows down to subrecipients. Note: SAM information must
be updated at least every 12 months to remain active (for both grantees and sub -recipients). Grants.gov will reject submissions from
applicants with expired registrations. It is advisable that you do not wait until the last minute to register in SAM or update your information.
According to the SAM Quick Guide for Grantees (System for Award Management User Guide), an entity's registration will become active
after 3-5 days. Therefore, check for active registration well before the application deadline.
14. In any grant -related activity in which family, marital, or household considerations are, by statute or regulation, relevant for purposes of
determining beneficiary eligibility or participation, grantees must treat same-sex spouses, marriages, and households on the same terms
as opposite -sex spouses, marriages, and households, respectively. By "same-sex spouses," HHS means individuals of the same sex who
have entered into marriages that are valid in the jurisdiction where performed, including any of the 50 states, the District of Columbia, or a
U.S. territory or in a foreign country, regardless of whether or not the couple resides in a jurisdiction that recognizes same-sex marriage. By
"same-sex marriages," HHS means marriages between two individuals validly entered into in the jurisdiction where performed, including
any of the 50 states, the District of Columbia, or a U.S. territory or in a foreign country, regardless of whether or not the couple resides in a
jurisdiction that recognizes same-sex marriage. By "marriage," HHS does not mean registered domestic partnerships, civil unions or
similar formal relationships recognized under the law of the jurisdiction of celebration as something other than a marriage. This term
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NOTICE OF AWARD (Continuation Sheet) Date Issued: 5/6/2019 10:19:11 AM
Award Number: 1 G25RH32956-01-00
applies to all grant programs except block grants governed by 45 CFR part 96 or 45 CFR Part 98, or grant awards made under titles IV -A,
XIX, and XXI of the Social Security Act; and grant programs with approved deviations.
15. §75.113 Mandatory disclosures.
Consistent with 45 CFR 75.113, applicants and non-federal entities must disclose, in a timely manner, in writing to the HHS awarding
agency, with a copy to the HHS Office of Inspector General (OIG), all information related to violations of federal criminal law involving fraud,
bribery, or gratuity violations potentially affecting the federal award. Sub recipients must disclose, in a timely manner, in writing to the prime
recipient (pass through entity) and the HHS OIG, all information related to violations of federal criminal law involving fraud, bribery, or
gratuity violations potentially affecting the federal award. Disclosures must be sent in writing to the awarding agency and to the HHS OIG at
the following address:
Department of Health and Human Services
Health Resources and Services Administration
Office of Federal Assistance Management
Division of Grants Management Operations
5600 Fishers Lane, Mailstop 10SWH-03
Rockville, MD 20879
AND
U.S. Department of Health and Human Services
Office of Inspector General
Attn: Mandatory Grant Disclosures, Intake Coordinator
330 Independence Avenue, SW, Cohen Building
Room 5527
Washington, DC 20201
Fax: (202)205-0604 (Include: "mandatory Grant Disclosures" in subject line) or Email: MandatoryGranteeDisclosures@oig.hhs.gov
Failure to make required disclosures can result in any of the remedies described in 45 CFR 75.371. Remedies for noncompliance,
including suspension or debarment (See 2 CFR parts 180 & 376 and 31 U.S.C. 3321). The recipient must include this mandatory
disclosure requirement in all sub -awards and contracts under this award.
Non -Federal entities that have received a Federal award including the term and condition outlined in Appendix XII are required to report
certain civil, criminal, or administrative proceedings to www.sam.gov. Failure to make required disclosures can result in any of the
remedies described in §75.371, including suspension or debarment. (See also 2 CFR parts 180 and 376, and 31 U.S.C. 3321).
Recipient integrity and performance matters. If the total Federal share of the Federal award is more than $500,000 over the period of
performance, Appendix XII to CFR Part 200 is applicable to this award.
Reporting Requirement(s)
1. Due Date: Quarter End Date after 90 Days of Budget End Date
The grantee must submit a Federal Financial Report (FFR). The report should reflect cumulative reporting within the project period and must
be submitted using the Electronic Handbooks (EHBs). The FFR due dates have been aligned with the Payment Management System
quarterly report due dates, and will be due 90, 120, or 150 days after the grant project period ends. Please refer to the chart below for the
specific due date for your FFR:
Budget Period ends August— October: FFR due January 30
Budget Period ends November— January: FFR due April 30
Budget Period ends February — April: FFR due July 30
Budget Period ends May — July: FFR due October 30
2. Due Date: Within 90 Days of Project End Date
Consortiums are required to submit quantitative and/or qualitative performance data and information to HRSA at the end of the period of
performance to enable HRSA to determine the impact of the consortium's activities and RCORP-Planning more generally. The report will
focus on the award recipient's progress towards meeting program -specific goals and activities; successes and challenges; and overall
experience during the period of performance. Further instructions for this report will be provided during the grant period.
3. Due Date: 09/01/2019
Awardrecipients are required to submit the required Memorandum of Understandingoutlined in the Notice of Funding Opportunity by
September 1, 2019.
4. Due Date: 12/01/2019
Awardrecipients are required to submit the required Gap Analysis outlined in theNotice of Funding Opportunity by December 1, 2019.
5. Due Date: 01/01/2020
Awardrecipients are required to submit the required Strategic Plan outlined in theNotice of Funding Opportunity by January 1, 2020.
Page 5
NOTICE OF AWARD (Continuation Sheet)
6. Due Date: 03/01/2020
Date Issued: 5/6/2019 10:19:11 AM
Award Number: 1 G25RH32956-01-00
Award recipients are required to submit the required Workforce Planoutlined in the Notice of Funding Opportunity by March 1, 2020.
7. Due Date: 05/31/2020
Awardrecipients are required to submit the required Sustainability Plan outlined inthe Notice of Funding Opportunity by May 31, 2020.
Failure to comply with these reporting requirements will result in deferral or additional restrictions of future funding decisions.
Contacts
NoA Email Address(es):
Name
Role
Emall
Bernadette A Smyth
Business Official
bsmyth@co.jefferson.wa.us
Lori Fleming
Point of Contact
Ifleming@co.jefferson.wa.us
Lori Fleming
Program Director
Ifleming@co.jefferson.wa.us
Veronica Shaw
Authorizing Official
veronica@co.jefferson.wa.us
Note: NoA emailed to these address(es)
Program Contact:
For assistance on programmatic issues, please contact Allison Hutchings at:
MailStop Code: 17W29 -C Parklawn
Federal Office of Rural Health Policy
5600 Fishers Lane
Rockville, MD, 20857 -
Email: ahutchings@hrsa.gov
Phone: (301) 945-9819
Division of Grants Management Operations:
For assistance on grant administration issues, please contact Patryce Peden at:
HRSA/OFAM/DGMO/HRHB
5600 Fishers Ln
Rockville, MD, 20852-1750
Email: PPeden@hrsa.gov
Phone: (301) 443-2277
Jefferson County Board of County Commissioners
Kate Dean, Chair Date
Apawved as to Flm�t�
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Philip Hunsurker,vChief Civil Deputy Prosecuting Attorney
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