HomeMy WebLinkAboutKitsap Public Health District, Amendment No. 1 - 052819 KPIID 1829.Amendment 1(1917)
CONTRACT A M E N D M E N T
For Professional Services
Between
Jefferson County
And
Kitsap Public Health District
The agreement for professional services between Jefferson County Public Health(JCPH),herein referred
to as the"COUNTY"and Kitsap Public Health District(KPHD),herein referred to as the
"CONTRACTOR"to share Nurse Family Partnership(NFP)staff,training and supervision through the
Department of Children,Youth,and Families(DCYF)Grant is amended effective December 1, 2018
through June 30,2019.
COUNTY Contract Representative CONTRACTOR Contract Representative
Vicki Kirkpatrick, Director Yolanda Fong, Community Health Director
Jefferson County Public Health Kitsap Public Health District
615 Sheridan St. 345 6TH Street, Suite 300
Port Townsend, WA 98368 Bremerton, WA 98337
(360) 385-9400 (360) 728-2275
AMENDMENT PURPOSE
The purpose of this amendment is to add expansion funds to the period of performance through
June 30,2019, revise Exhibit A, Statement of Work; and add Exhibit B,Budget.
SECTIONS CHANGED
Section 5, Compensation, has been revised as follows:
CONTRACTOR will be reimbursed for all work performed under the terms of this Agreement. The
total amount payable under this Agreement by the COUNTY to CONTRACTOR,for this
Agreement period shall not exceed$167,763.98. A maximum of$165,763.98 for the completion of
the Scope of work detailed in Exhibit A without express written amendment signed by both parties
to this Agreement. Exhibit B,Budget, indicates funding allocation through the period of
performance. An additional $2,000.00 in performance payments will be awarded for meeting
milestones set by the DCYF. CONTRACTOR may receive additional performance payments
depending upon available funding from the contract between COUNTY and DCYF with written
consent by CONTRACTOR.
A. COUNTY agrees to pay CONTRACTOR an annual fee for services for the NFP staff and
training of$165,763.98,which may be billed monthly or quarterly for actual expenses(see
Exhibit B for funding allocation). CONTRACTOR shall submit invoices to JCPH, 615
Sheridan St.,Port Townsend, WA 98368;Attn: Finance Department,for payment of work
actually completed to date.
B. No change
C. No change
D. No change
E. No change
F. No change
Exhibit A, Scope of Work,has been revised as follows:
11. Contractor will add.5 FTE to their NFP program with expansion funds.
KCHD-NFP/DCYF Amendment Page 1 of 4
Exhibit B, Budget, has been added to provide source and allocation of funding detail through
June 30, 2019.
Amendment Contract Maximum: $167,763.98(previously $94,156.98)
KCHD-NFP/DCYF Amendment Page 2 of 4
Budget-Exhibit B
This Exhibit is to be used in conjunction with the contract between JCPH and DCYF.
Original Amendment Total Award
Amount (Awarded in (Through
(Awarded December 1,2018)
July 1, 2018) June 30, 2019)
State Funds 83,144.15 0.00 83,144.15
General Funds-State 9,012.83 73,607.00 82,619.83
Award 92,156.98 73,607.00 165,763.98
Incentive Funds* 0.00 0.00 2,000.00
Maximum Available 92,156.98 73,607.00 167,763.98
Funds awarded December 1, 2018 can only be used for allowable expenditures for
December 1, 2018—June 30, 2019 period.
*Incentive Funds are awarded based on meeting certain milestones established by the
Department of Children, Youth, and Families.
SIGNATURES FOLLOW ON THE NEXT PAGE
KCHD-NFP/DCYF Amendment Page 3 of 4
=MIL
Approved this day of ,2019.
BOARD OF COUNTY COMMISSIONERS KITSAP PUBLIC HEALTH DISTRICT
JEFFERSON COUNTY,WASHINGTON
C/24/9
Kate Dean, Chair Date K- h Grellner, RS Date
Administrator
ATTEST:
Oa
Clerk of the Board
APPROVE A TO FORM:
Q'C'/ //é/í
y
Philip C.Hunsucker,Chief Civil Deputy
Attorney
KCHD-NFP/DCYF Amendment Page 4 of 4
615 Sheridan Street
4' Port Townsend, WA 98368
devcson www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt April 22,2019
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Vicki Kirkpatrick, Director
DATE: r iYl, Dg. Do/9
SUBJECT: AgendaItem — Amendment No. 1 to Contract Agreement with Kitsap
Public Health District for Nurse Family Partnership; July 1, 2018 — June
30, 2019; Additional $73,607 for a total $167,763.98
STATEMENT OF ISSUE:
Jefferson County Public Health, Community Health, requests Board approval of Amendment No. 1 to the
Contract Agreement with Kitsap Public Health District (KPHD) for Nurse Family Partnership; July 1, 2018—
June 30, 2019; Additional $73,607 for a total $167,763.98
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
The purpose of this amendment is to add funding for an additional 0.5 FTE Nurse Family Practitioner the
NFP Program. The original contract is for KPHD to provide Nurse Family Partnership services in Kitsap
County functioning as a subcontractor to Jefferson County under the Department of Children, Youth, and
Families (DCYF) Grant. JCPH is the lead on the DCYF Grant because of the extensive history and
participation in the NFP program. JCPH and KPHD will share Nurse Family Partnership staff, training and
supervision under the DEL Grant.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This contract is funded by the DCYF Grant. JCPH applied for and received the DCFY Grant in the amount of
$199,602.20 for the 2018-2019 period. Under the DCYF Grant, KPHD, in regional partnership with JCPH, will
receive additional $73,607 for a total $167,763.98 for their continued support to provide services to NFP
clients. JCPH will have fiscal responsibility.
RECOMMENDATION:
JCPH management request approval of Amendment No. 1 to the Contract Agreement with Kitsap Public
Health District for Nurse Family Partnership; July 1, 2018—June 30, 2019; Additional $73,607 for a total
$167,763.98
REVIEWED BY:
5l .5 !�
P slip Morle 'ounty Admeiftistrgtor Date
Communi y Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f)360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
�V 615 Sheridan Street
A // Port Townsend, WA 98368
ee1fvison www.JeffersonCountyPublicHealth.org
Public Healt lErF0/ '
APR 2 4 N-18-124-A1
CONTRACT REVIEW FORM 1 '
. et ISI t
CONTRACT WITH: Kitsap Public Health District , :t1 -- #Rfi y
{ 4; 9 r4
Y1' f ._
CONTRACT FOR: Nurse Family Partnership TERM: July 1, 2018—June 30, 2019
COUNTY DEPARTMENT: Jefferson County Public Health
For More Information Contact: Vicki Kirkpatrick
Contact Phone #: X408
RETURN TO: Jenny Matter RETURN BY: ASAP
Additional $73,607 for a total
AMOUNT: $167,763.98 PROCESS: 0 Exempt from Bid Process
❑ Consultant Selection Process
Revenue: ❑ Cooperative Purchase
Expenditure: ❑ Competitive Sealed Bid
Matching Funds Required: 0 Small Work Roster
Source(s) of Matching Funds: 0 Vendor List Bid
❑ RFP or RFQ
0 Other: Funding
through DEL grant
Step 1: REVIEW BY RISK i loil j
7
�
Review by:
�
Date Revie -..
. APPROVED FORM 0 -eturned for revision (See Comments)
Comments:
Step 2: REVIEW BY PROSEQITING,T EY
Review by: 9
Date Reviewed. �j'
APPROVED AS TO FORM turned for revision (See Comments)
Comments:
(This form to stay with contract throughout the contract review process)
Community Health Environmental Health
Developmental Disabilities Water Quality
360-385-9400 360-385-9444
360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487
Ell16.
KPHD 1829
CONTRACT AGREEMENT
For Professional Services
Between
Jefferson County
And
Kitsap Public Health District
THIS AGREEMENT for Professional Services is entered into between Jefferson County Public
Health(JCPH),herein referred to as the"COUNTY"and Kitsap Public Health District(KPHD),
herein referred to as the"CONTRACTOR".
Section 1. PURPOSE:
This Agreement is made and entered into in order to share Nurse Family Partnership (NFP) staff;
training and supervision through the Department of Children,Youth,and Families(DCYF)Grant.
Section 2. TERMS:
This Agreement shall commence on July 1, 2018, and continue through June 30, 2019 unless
terminated as provided herein.The agreement may be extended beyond June 30,2019,upon mutual
written consent of COUNTY and CONTRACTOR.
Section 3. SCOPE OF AGREEMENT:
Kitsap Public Health District(KPHD)will function as a Subcontractor to Jefferson County Public
Health (JCPH)and provide Nurse Family Partnership services in Kitsap County as outlined herein
in Exhibit A.
Section 4. Contract Representatives:
COUNTY and CONTRACTOR will each have a contract representative who will have responsibility
to administer the Contract for that party. A party may change its representative upon providing
written notice to the other party. The parties' representatives are as follows:
COUNTY Cpntrnct:R resentstivs WHIMS-1'0R Contract Representativc
Vicki Kirkpatrick,Director Yolanda Fong,Assistant Community Health Director
Jefferson County Public Health Kitsap Public Health District
615 Sheridan St. 345 6TH Street, Suite 300
Port Townsend, WA 98368 Bremerton, WA 98337
(360)385-9400 (360)728-2275
Section 5. COMPENSATION:
CONTRACTOR will be reimbursed for all work performed under the terms of this Agreement.
The total amount payable under this Agreement by COUNTY to CONTRACTOR,for this
Agreement period shall not exceed $94,156.98. A maximum of$92,156.98 for the completion of
the Scope of Work detailed in Exhibit A without express written amendment signed by both parties
to this Agreement. An additional $2,000.00 in performance payments will be awarded for meeting
milestones set by the DCYF. CONTRACTOR may receive additional performance payments
depending upon available funding from the contract between COUNTY and DCYF with written consent
Page 1 of 6
J
Kitsap Public Health District—NFP, Department of Children,Youth,and Families
by CONTRACTOR.
A. COUNTY agrees to pay CONTRACTOR an annual fee for services for the NFP staff and
training of$92,156.98,which may be billed monthly or quarterly for actual expenses.
CONTRACTOR shall submit invoices to JCPH, 615 Sheridan St.,Port Townsend,WA
98368;Attn: Finance Department,for payment of work actually completed to date.
B. Invoices must be submitted by the 3rd Monday of the month for the previous month's
expenses.COUNTY will review such invoices,and upon approval thereof,payment will be
made to CONTRACTOR in the amount approved. Fai lure to submit timely invoices may
result in a denial of reimbursement.
C. Performance Payment Awards: COUNTY and CONTRACTOR agree to share the award
from DCYF equally,which awards each $500.00 per quarter,per milestone. If either the
COUNTY or CONTRACTOR fails to utilize their share of the performance payment award
during any quarter, they shall forfeit their half to the other.
D. CONTRACTOR shall maintain backup documentation for all invoiced expenses and
provide copies to COUNTY upon written request. Any indirect charges exceeding a de
minimis rate of 10%requires the submittal of an indirect cost methodology and rate using 2
CFR,Part 225.
E. COUNTY will make final payment of any balance due to CONTRACTOR promptly upon
deferral ping that i)CONTRACTOR has completed its obligations under this Agreement
and ii)COUNTY can and does accept the work performed by CONTRACTOR.
F. CONTRACTOR records and accounts pertaining to this Agreement are to be retained and
available for inspection by representatives of COUNTY and state for a period of six(6)
years after final payments. Copies shall be made available upon request.
Section 6. INDEMNIFICATION:
The parties shall indemnify,defend and hold harmless the officers,agents and employees of the other,
from and against any and all claims, lawsuits,demands for money damages,losses or liability,or any
portion thereof,including attorney's fees and costs,arising from any injury to person or persons
(including the death or injury of the CONTRACTOR or damage to personal property)unless said death,
injury,or damage was caused by the sole negligence or omissions of the other in the performance of
this
services fundedbyAgreement.
Section 7. INSURANCE:
CONTRACTOR shall obtain and keep in force during the terms of this Agreement, or as otherwise
required:
A. Commercial Automobile Liability Insurance providing bodily injury and property damage
liability coverage for all owned and non-owned vehicles assigned to or used in the
performance of the work for a combined single limit of not less than$500,000 each
occurrence. CONTRACTOR shall provide proof of insurance listed or referenced to the
COUNTY do Contracts Manager at Jefferson County Public Health, 615 Sheridan St.
Port Townsend, WA 98368 prior to commencing employment.
B. Professional Liability Insurance providing$2,000,000 per incident;$4,000,000 Aggregate
Page 2 of 6
Kitsap Public Health District—NFP, Department of Children,Youth,and Families
or, if such insurance is not available, general commercial insurance having the same
coverage limits shall be obtained or provided by CONTRACTOR.It shall name Jefferson
County Public Health as an additional insured.
C. All employees or subcontractors of the CONTRACTOR who are required to be
professionally licensed or certified by the State in the performance of services under this
Agreement shall maintain individual professional liability insurance in the amount of not
less than one million dollars ($1,000,000). In no case shall such professional liability to
third parties be limited in any way.
D. CONTRACTOR shall participate in the Worker's Compensation and Employer's Liability
Insurance Program as may be req ui red by the State of Washington.
E. It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the COUNTY (including its employees and other agents and agencies), it being
the intention of the parties that the insurance policies listed above shall protect both parties
and be primary coverage for any and all losses covered by the above- 1 isted insurance
policies.The parties further agree that any and all deductibles made part of the above-
listed insurance policies shall be assumed by,paid for and at the risk of CONTRACTOR.
F. Any coverage for third party liability claims provided to COUNTY by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the CONTRACTOR must provide to comply with this Agreement.
G. Ifthe proof of insurance or certificate indicating COUNTY is an "additional insured" to
a policy obtained by CONTRACTOR refers to an endorsement (by number or name), but
does not provide the full text of that endorsement,then it shall be the obligation of
CONTRACTOR to obtain the full text of that endorsement and forward that full text to
COUNTY.
H. COUNTY may,upon CONTRACTOR'S failure to comply with all provisions of this
Agreement relating to insurance,withhold payment or compensation that would
otherwise be due to CONTRACTOR.
Section 8. CONFIDENTIALITY:
CONTRACTOR,its employees, subcontractors and their employees will maintain the confidentiality
of all information provided by COUNTY or acquired in performance of the Agreement as required by
HIPAA and other privacy laws. This Agreement,once executed by the parties,is and remains a Public
Record subject to the provision of Ch.42.56 RCW,the Public Records Act.
Section 9. INDEPENDENCE:
CONTRACTOR and COUNTY agree that CONTRACTOR is an independent CONTRACTOR with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto.
CONTRACTOR shall not be entitled to any benefits afforded to COUNTY employees by virtue of the
services provided under this Agreement. COUNTY shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state industrial
insurance program,otherwise assuming the duties of an employer with respect to employee.
Section 10. REPORTING:
CONTRACTOR will provide a monthly service,enrollment summary,and performance data report
Page 3 of 6
Kitsap Public Health District—NFP, Department of Children,Youth,and Families
to COUNTY. CONTRACTOR will ensure screenings and assessments are entered into the NFP
system. Timely, accurate data entry into the NFP system will provide data necessary for Performance
Milestones evaluations by DOH and DCYF pursuant to the JCPH Data Sharing Agreement with DOH
attached hereto. CONTRACTOR will submit reports and enter data for performance payments
monthly. Reports must be submitted by the 3'1 Monday of the month for the previous month's work.
The monthly report shall be submitted to Jefferson County Public Health in care of Vicki Kirkpatrick,
Director,615 Sheridan,Port Townsend,WA 98368. COUNTY will review such reports, and upon
approval thereof,payment will be made to CONTRACTOR in the amount approved. Failure to submit
timely reports may result in a denial of reimbursement.
CONTRACTOR will be notified by COUNTY if additional reports are needed for the purpose of
providing requested information to DCYF.
Section 11. ASSIGNMENTS AND SUBCONTRACTING:
CONTRACTOR shall not sublet or assign any of the services covered by this Agreement without the
express written consent of COUNTY.
Section 12. TERMINATION:
COUNTY reserves the right to terminate this Agreement, in whole or in part with a 30 day notice, in
the event that expected or actual funding from any funding source is withdrawn,reduced or limited in
any way after the effective date of this Agreement. In the event of termination under this clause,
COUNTY shall be liable only for payment for services rendered prior to the effective date of
termination.
This Agreement may also be terminated as provided below:
I, With a 30 day notice by the Board of County Commissioners for any reason,or
2. With a 30 day notice by the Board of County Commissioners for non-performance of the
specific job duties in Exhibit A.
3. With a 30 day notice by the Contractor by voluntary resignation.
Section 13. MODIFICATION:
This Agreement may be modified at any time by written agreement signed by authorized
representatives of both parties.
Section 14. INTEGRATED AGREEMENT:
This Agreement together with attachments or addenda represents the entire and integrated agreement
between COUNTY and CONTRACTOR and supersedes all prior negotiations, representations,or
agreements written or oral between the parties. This Agreement may be amended only by written
instrument signed by both COUNTY and CONTRACTOR.
Page 4 of 6
Kitsap Public Health District—NFP,Department of Children,Youth,and Families
Approved this lyday ofz r"fi 44)."(-- ,2018.
BOARD OF COUNTY COMMISSIONERS KITSAP PUBLIC HEALTH DISTRICT
JEFFERSON COU TY, WASHINGTON
/..2 e YA/1/41
David Sullivan, Chair Date Keith Grellner,RS Date
Administrator
ATTEST:
ofLewata
Clerk of the Board,.leptA, If
APPROVED AS TO FORM:
Philip C.Hunsucker,Chief Civil puty
Attorney
Funding Source Federal Compliance(if applicable) BARS Code
RRA
o Federal Sub-recipient o (Recovery Act)
o FFTA(Transparency Act)
o Direct
o State ❑Other
❑ Other(private) CFDA Number-
Page 5 of 6
• S
Scope of Wo rk—Exhibit A
COUNTY will provide CONTRACTOR with a copy of the contract from DCYF. This
Exhibit is to be used in conjunction with the contract between JCPH and DCYF.
1. Contractor will ensure adherence to NFP program model standards and adhere to home
visiting model throughout the contract period.
2. Contractor will maintain approved,qualified staffing,and ensure home visitor staff
adhere to training requirements established by NFP program and Home Visiting Service
Account (HVSA). Personnel documentation including required training and background
checks will also be maintained.
3. Contractor agrees to maintain an active caseload in accordance with NFP model
requirements.
4. Contractor agrees to provide the number of home visits to families based on NFP
program model requirements. If there are no model requirements,County will provide
definition developed from Thrive Washington.
5. Perform individual assessments, screenings,and referrals and ensure compliance with
the NFP model requirements and HVSA aligned measures.
6. Participate in local and regional early learning coalitions and other initiatives to support
and build connections with local early childhood partners,early intervention,Early
Supports for Infants and Toddlers,child welfare,economic support services,and the
Community Wellness and Prevention Initiative.
7. Collect data for all families, adults and children enrolled in home visiting services,
following model requirements. Data will be entered in NFP data system accurately and
timely. Data will be secured and available only to those with a business need for the
data. Contractor will comply with HIPAA laws and regulations.
8. Agree to provide data and to obtain consent pursuant to the Jefferson County Public
Health data sharing agreement with DOH to share identifiable demographic
information, enrollment,service utilization,program performance and staffing data, a
copy of which is attached hereto.
9. Efforts to obtain parental consent from enrolled families for voluntary services and data
sharing.
10. Participate with HVSA, DCYF and DCYF-specified evaluations.
Page 6 of 6