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HomeMy WebLinkAbout061019_ra02&,t, Regular Agenda 615 Sheridan Street on Port Townsend, WA 98368 Cwt www.JeffersonCountyPublicHealth.org Public Heealt June 4, 2019 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Veronica Shaw, Deputy Director Tami Pokorny, Natural Resources Program Coordinator DATE: June 10, 2019 SUBJECT: Agenda Request: Presentation of Conservation Futures Citizen Oversight Committee Funding Recommendations for 2019 STATEMENT OF ISSUE: Environmental Public Health and Conservation Futures Citizen Oversight Committee (CF Committee) Chair Lige Christian request an opportunity to present the CF Committee's funding recommendations for 2019. ANALYSIS/STRATEGIC GOALS: The four applications for conservation futures funding are: 1. 2019 QWC Addition, $28,200 total request ($1,500 for O & M and $26,700 for acquisition) towards the fee simple purchase of two parcels totalling 0.8 acres in the Quimper Wildlife Corridor and Cappy's Woods near Cook Avenue and 491 Street. The properties contain high quality habitats including second growth forest and forested wetlands, and they enhance connectivity with existing protected lands. O & M funds will be used for stewardship and monitoring. The proposed match of $30,300 is derived from a land donation and cash contribution. Jefferson Land Trust is the project sponsor and applicant. Project location: Sections 33 and 34, T3 IN, R1W. 2. Dosewallips River Lazy C Phase I, $7,649 towards the fee simple acquisition of two shoreline parcels equaling 0.86 acres in the lower Lazy C community, upstream of Brinnon near Dosewallips Road, in order to support habitat restoration efforts to recover Hood Canal Summer Chum salmon in the Dosewallips River. The proposed match is $43,343 from the RCO Salmon Recovery Funding Board. Jefferson County Environmental Public Health is the project sponsor and applicant. Project location: Section 34, T26N, R2W. 3. Quilcene Headwaters to Bay, $155,000 total request ($5,000 for O & M and $150,000 for acquisition) towards the purchase of a conservation easement on 80 acres along Jakeway Creek north of Quilcene Bay. The easement would permanently protect wildlife habitat, farmland and forests. The proposed Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487 match of $184,000 includes funds from the Navy REPI Program and a cash donation. Jefferson Land Trust is the project sponsor and applicant. Project location: Section 18, T27N, R1 W. 4. Tarboo Forest Addition, $110,000 towards the purchase of a conservation easement on 21 acres along Center Road north of Quilcene as an addition to the Tarboo Wildlife Preserve and in order to help protect a wildlife corridor, the standing timber volume, and the water quality and hydrology of a Tarboo Creek tributary. The proposed match is $150,000 from the Navy REPI Program. Northwest Watershed Institute is the project applicant; Jefferson Land Trust is the project sponsor. Project location: Section 32, T28N, R1W. The combined total request for this year is $299,349. Conservation Futures Funds available to projects in 2019 equal $265,000. At its May I' meeting, the CF Committee concluded that all four projects are worthy of full funding. Due the limited funds available, they recommend that two of the projects (Tarboo Forest Addition and Dosewallips River Lazy C Phase I) be awarded full funding and that the remaining funds, $147,351, be awarded to the Quilcene Headwaters to Bay Project. This briefing packet contains: • Letter from CF Committee Chair Lige Christian detailing the Committee's recommendations • May 1, 2019 draft project ranking meeting minutes and the composite score sheets for each project The purpose of the CF Program is to address the "general and increasing need to provide a system of public open spaces... for the health, welfare, benefit and safety of the, residents of Jefferson County," and to maintain "Jefferson County as a desirable place to live, visit and locate businesses." Conservation futures tax levy collections, authorized under RCW 84.34.230 are an important means of retaining community character and accomplishing open space policies and objectives of the Jefferson County Comprehensive Plan. The goal of the program is to preserve and protect the county's open space resources from development, and from being "negatively and permanently affected." Environmental Public Health will separately request that the BoCC hold a public hearing on the four applications in coming weeks. The applications themselves will be included with that briefing packet, are available in hard copy at the Commissioners' Office, and may be viewed online at http://www.co jefferson.wa.us/commissioners/Conservation/conservation.asp. FISCAL IWACT: Costs for the presentation are negligible. RECOMMENDATION• Review the four project proposals brought forth by the CF Committee, hear the Chair's presentation of the Committee's recommendations, and ask questions. REVIEWED BY: Philip M rle , County Adrginistra Date Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 615 Sheridan Street ©y� Port Townsend, WA 98368 F,�Ii� www.JeffersonCountyPublicHealth.org Public Healt To: Jefferson County Board of Commissioners From: Lige Christian, Chair Conservation Futures Citizen Oversight Committee Date: June 4, 2019 Subject: Conservation Futures Citizen Oversight Committee — 2019 Funding Round Recommendations Each year, as authorized in RCW 84.34 and by the direction of the Jefferson County Board of County Commissioners, the Conservation Futures Citizen Oversight Committee (CF Committee) receives applications from the community to fund projects that will conserve open space lands within the county for future use and enjoyment by county residents. The CF Committee received four applications for funding in this cycle. Every applicant for conservation futures funding is required to submit a written application, give an oral presentation to the CF Committee, and direct a project site visit for the committee as a whole. Following the preceding application steps, each committee member evaluates all applications individually, using the criteria listed on the scoring sheets attached to this memorandum. Thus, every committee member submits a "raw" score for each application to committee staff, where the "raw" numbers are collated and averaged for each project. In the final steps of the funding cycle the committee meets as a whole and, using the collated scores, decides if each project meets enough criteria to be funded. Last, the committee votes on which projects will be recommended to the Board of County Commissioners for funding and what the advised level of funding should be. For the 2019 funding cycle, $265,000 from the Conservation Futures Fund is available of which up to $42,442 maybe used to reimburse operations and maintenance (O & M) costs. All four applications were deemed worthy of funding by the CF Committee at our meeting on May 1St although the 2019 QWC Addition did not quite achieve the 70% threshold. The projects received the following scores and were ranked as follows: Tarboo Forest Addition received 301 out of a possible 371 points (81% of available points). This project achieved the highest percentage of possible scoring points and is adjacent to an ongoing conservation project in the Tarboo Creek watershed. Importantly it creates a fence- less wildlife corridor between the previous Tarboo Creek conservation area and upland forest lands. Therefore, the committee recommends allocating the full requested amount of $110,000. 2. Quilcene Headwaters to Bay received 291 out of a possible 371 points (78%). This project was ranked second by the committee. Conservation of the forest involved with this project Community Health Environmental Health Developmental Disabilities Water Quality 360-385-9400 360-385-9444 360-385-9401 (f) Always working for a safer and healthier community (f) 360-379-4487 would protect the headwaters of Jakeway Creek and help to continue the flow of clean fresh water into Quilcene Bay, which is of importance to wild salmon and the shellfish industry. In addition, there is an agricultural aspect to this project and approval of funds would enhance local agriculture. The committee is recommending partial funding equal to the amount remaining, $147,351, after the Tarboo Forest and the Lazy C requests are met. 3. Dosewallips River Lazy C Phase I received 258 out of a possible 371 points (70%). This project would contribute to the overarching work on the river to enhance anadromous fish spawning, in particular for Hood Canal summer chum. The project may ultimately also benefit the Lazy C stretch of the Dosewallips River and the community there. The committee recommends allocating the full requested amount of $7,649. 4. 2019 QWC Addition received 249 out of a possible 371 points (67%). The committee is not recommending a dollar allocation for this project but does feel that this project is worthy of funding should additional funds become available this year. If new money is not available and since the Land Trust is the sponsor for both the 2019 QWC Addition and the Quilcene Headwaters Project, the CF Committee recommends that the BOCC leave open the possibility of allowing for a transfer of unneeded funds from the Quilcene project to the 2019 QWC Addition. This flexibility might obviate the loss of an opportunity to conserve the Quimper Wildlife Corridor properties. Thank you for your consideration of the CF Committee's recommendations for the 2019 funding cycle. If you have questions, please contact me at christian2olympus.net or Tami Pokorny at tpokomy@cojefferson.wa.us. Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Always working for a safer and healthier community Environmental Public Health Water Quality 360-385-9444 (f) 360-379-4487 <w SON (10 2019 Jefferson County w Conservation Futures Program gS�ING' Score Sheet Name Proj ect Please note: if none of the answers provided describe the project, answer "N/A" or "0". ADJUSTED CRITERIA 1. To what degree does the project leverage contributions for acquisition from groups, agencies or individuals? (Points awarded based on the following level of contribution) a. Leverages significantly = 3 points b. Leverages moderately = 2 points c. Meets requirement = 1 point SCORE X WEIGHT = SCORE X5= 2. To what degree does the project sponsor commit to provide long-term stewardship for the proposed project? X10= a. Stewardship plan with guaranteed long-term stewardship = 5 points b. Stewardship plan with guaranteed short-term stewardship = 3 points c. Stewardship plan, no guarantee = 1 point 3. To what degree has the project sponsor demonstrated effective long-term stewardship of a similar project? X 1 = a. Highly demonstrated = 5 points b. Moderately demonstrated = 3 points c. Slightly demonstrated = 1 point d. Effectiveness not demonstrated = 0 points 4. To what degree is the acquisition feasible? X5= a. Highly feasible = 5 points b. Moderately feasible = 3 points c. Slightly feasible = 1 point 5. To what degree is the project part of an adopted open space, conservation, or resource preservation program or plan, or identified in a community conservation effort? Sliding scale: 1-5 points X4- 6. 4= 6. To what degree does the project conserve opportunities which are otherwise lost or threatened? X6= Sliding scale: 1-5 points 2019 CF Program Score Sheet FINAL htlp://www.co.j efferson.wa.us/560/Conservation-Futures-Program 7. Are the conservation values of the project commensurate with or greater than the amount of CF funds requested? X 10=_ Sliding scale: 0-5 points 8. To what degree does the project preserve habitat for flora and fauna other than habitat for anadromous fish species? (Points awarded in part based on level of documentation) a. State of Washington Priority Habitat and/or State or Federal Endangered, Threatened or Sensitive species = 0-3 points X 3 = b. Variety of native flora & fauna = 0-3 points X 3 = c. Provides wildlife corridor or migration route = 0-3 points X 3 = d. Current owner participates in conservation programs that enhance wildlife habitat = 0-3 points X3= 9. To what degree does the project protect habitat for anadromous fish species? = 0-5 points X 3 = 10. To what degree does the project preserve farmland for agricultural use? a. Likely will maintain active agricultural use = 0-3 points X4= b. Current owner has a record of implementing management practices that preserves and/or enhances soil, water quality, watershed function and wildlife habitat = 0-3 points X4= c. Property acquisition or proposed easement will likely preserve and/or enhance soil, water quality, watershed function and wildlife habitat = 0-3 point X4= 11. To what degree does the project preserve forestland for silvicultural use? a. Likely will maintain forestland for active silvicultural use = 0-3 points X4= b. Current owner has a record of implementing management practices that preserves and/or enhances soil, watershed function and wildlife habitat = 0-3 points. X4— c. 4— c. Property acquisition or proposed easement will likely preserve and/or enhance soil, water quality, watershed function and wildlife habitat. = 0-3 points X4- 12. 4- 12. To what degree does the project serve: a. A significant benefit area? Sliding scale: 1-3 points X4— b. 4—b. Is the project located in an area that is under -represented by CF funded projects? Sliding scale: 0-3 points X 4 — 2 2019 CF Program Score Sheet FINAL htlp://www.co.j efferson.wa.us/560/Conservation-Futures-Program 13. To what degree will the acquisition provide educational opportunities, interpretive opportunities, and/or serve as a general community resource? X4= a. Public access, with planned or educational/interpretive displays and materials, events or activities = 5 points b. Limited public access, available space for signage and educational materials = 3 points c. Remote location = 1 point d. No opportunity = 0 points 14. To what degree does the project preserve historic or culturally significant resourced? X3= a. Project is registered with the National Register of Historic Places, or an equivalent program = 3 points b. Project is recognized locally as having historic or cultural resources = 2 points c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point d. None of the above = 0 points 1 Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44 and 27.53 RCW. 3 2019 CF Program Score Sheet FINAL htlp://www.co.j efferson.wa.us/560/Conservation-Futures-Program SON IOfferson C.ntmy Con fprvation Futures Committee SPECIAL MEETING DRAFT MINUTES ti 3CPH Pacific Room 615 SeridaSt.,, Port Twnsend,, INGo� May ih 2019n4.04 PM t o5 34 PM WA * Decisions and action items are indicated in bold font. Members Present: Phil Andrus, District 2; Mary Biskup, District 1; Scott Brinton, Interest —Agriculture; Lige Christian, Chair, District 3; JD Gallant, District 3; Rob Harbour, Interest — Working Lands (via teleconference); Richard Jahnke, Interest — Coastal Areas; Joanne Pontrello, Vice Chair, District 2; Dave Seabrook, Interest — Food Security; Craig Schrader, Interest —Climate Change; Dave Wilkinson, District 1 Members Absent: Ray Hunter, Interest — Fallow Farms; Lorna Smith, Interest — Ecotourism County Staff Present: Tami Pokorny, Environmental Public Health; Rebekah Brooks, Recorder Members of the Public Present: Peter Bahls, Jean Ball, Anna McEnery Call to Order: Chair Lige Christian called the meeting to order at 4:04 PM. II. Welcome and Introductions III. Approval of Minutes: The minutes from the April 3, 2019 meeting were corrected to show that JD Gallant seconded two motions originally attributed to Mary Biskup. The CF Committee voted all in favor to preliminarily approve the April 3, 2019 minutes as corrected. The minutes from the November 13, 2018 meeting were accepted by consensus. IV. Review of Agenda: Lige Christian suggested moving Old Business to the end of the meeting. The updated agenda was approved by consensus. V. Guest Observer comments: None http://www.co.mefferson.wa.us May 1, 2019 VI. Sub -Committee Reports None VII. New Business A. Review of Appearance of Fairness Forms The forms showed no issues and voting members confirmed that they remained up to date to the time of the meeting. Aff B. Review Project Selection Process (Program Manual pg. 4) Lige Christian reviewed the project presentation and site visit process. The project score sheet has a total possible 371 points. The scores for each project had been collated and would be reviewed next in the process. A quorum was established. C. Presentation of Composite Scores 'X 1. Tarboo Forest Addition: received 301 out of a possible 371 points; scored 81% 2. Quilcene Headwaters to Bay: received 291 out of a possible 371 points; scored 78% 3. Dosewallips River Lazy C Phase I: received 258 out of a possible 371 points; scored 70% 4. 2019 QWC Addition: received 249 out of a possible 371 points; scored 67% The project manual require scores of at least 70% to be considered for funding unless a not considered for funding unless compelling reasons for funding arise. Committee members reviewed project scores and discussed whether or not to approve of the 2019 QWC Addition in spite of the fact that it scored below 70%. Richard Jahnke commented that the QWC Addition did not score highly, but was still a quality project; the Committee agreed. Richard Jahnke moved that the 2019 QWC Addition be considered worthy of funding without requirement to meet the 70% rule; Mary Biskup seconded. The CF Committee voted all in favor to approve the motion. In justification of the motion, the Committee added that several previous and similar Quimper Wildlife Corridor projects have been considered worthy of funding. The Committee recalled staff's budget update that there is up to $265,000 available to projects, and that all four projects could not be fully funded. Phil Andrus moved that Tarboo Forest Addition be considered worthy of funding; Richard Jahnke seconded. The motion passed with all in favor. David Wilkinson moved that Quilcene Headwaters to Bay be considered worthy of funding; Scott Brinton seconded. The motion passed with all in favor. JD Gallant moved that the Dosewallips River Lazy C Phase I be considered worthy of funding; Craig Schrader seconded. The motion passed with all in favor. The Committee stated that the projects are usually recommended for funding in the order in which they are ranked. Richard Jahnke moved to recommend to the Board of County Commissioners priority funding in the order that the projects were scored: Tarboo Forest Addition, Quilcene Headwaters to Bay, Dosewallips River Lazy C Phase I, and 2019 QWC Addition. There was no second. Mary Biskup recommended to fully fund the highest ranked project: Tarboo Forest Addition, because it was a good project in every way, and if it was not fully funded the loan would be lost. She said that it seemed to be the most imminently threatened by development. Mary Biskup moved to fully fund the Tarboo Forest Addition; Scott Brinton seconded. Phil Andrus requested that the motion be tabled until discussion on the other projects took place. The Committee voted all in favor to table the motion until after discussion on all of the projects. Phil Andrus said that his preference was to fully fund Tarboo Forest Addition and Quilcene Headwaters to Bay, and not to fund Dosewallips River Lazy C Phase I or the 2019 QWC Addition at all. Richard Jahnke suggested funding the projects in the order of their ranking, and to encourage project sponsors to trim as much as they could on project costs in the hope of possibly funding a third project. Dave Seabeck commented that while the Tarboo Forest Addition was very specific in the order of steps to follow in the project plan, Quilcene Headwaters to Bay was not as clear; the value of the conservation easement could change and the complete vision depended on other agreements. Mary Biskup recalled that Sarah Spaeth of Jefferson Land Trust mentioned that Quilcene Headwaters to Bay could potentially be scaled back by $15,000, which would leave more than enough funding for Dosewallips River Lazy C Phase 1. Dave Wilkinson asked whether there was motivation between the project sponsors to work together as partners to trim project costs down in order to fund more projects. The Committee agreed that there seemed to be motivation from the sponsors to do so. D. Develop Funding Recommendations 1%, Lige Christian suggested to fully fund Tarboo Forest Addition, to fund Quilcene Headwaters to Bay in the amount of $147,351 (the original $155,000 request less the amount of $7649 needed to fully fund Dosewallips River Lazy C Phase 1), and to fully fund Dosewallips River Lazy C Phase I with the remaining funds; and if the Jefferson Land Trust is so motivated to decrease the Quilcene Headwaters to Bay project funding another $8000, plus or minus, to apply to the 2019 QWC Addition, they can come back and make that request to the JCCF Committee. Phil Andrus moved to fully fund Tarboo Forest Addition, to fund Quilcene Headwaters to Bay in the amount of $147,351, and to fully fund Dosewallips River Lazy C Phase I with the remaining funds; JD Gallant seconded. The motion passed with all in favor. E. 2020 Round Draft Calendar The CF Committee discussed the schedule in the 2020 Draft Calendar and decided to switch to Tuesdays for the meetings. Phil Andrus moved to change the calendar to reflect the switch to the prior Tuesday for all Wednesday meetings; Scott Brinton seconded. The motion passed with all in favor. Tami Pokorny said she would send out the revised calendar. F. Next Meeting and Agenda The next CF Meeting was scheduled for September 10, 2019. The agenda for the upcoming September 10, 2019 meeting was opened for discussion. Phil Andrus asked whether the Committee wished to discuss any changes to their documents. Richard Jahnke suggested emailing any suggested changes to Tami Pokorny, and cancelling the September meeting if no one had any issues to discuss. Dave Wilkinson mentioned that Rob Harbour did have some concerns to go over. The group decided to leave the September 10, 2019 meeting as scheduled, and to cancel it if no one sends any changes or agenda items to Tami within two weeks of the May 1, 2019 Meeting. VIII. Old Business 2018 Annual Reports The CF Committee reviewed the annual report process. Sponsors who receive funding are responsible to send an annual report to the CF Committee for a minimum of three years. If anything is unsatisfactory in the report, the CF Committee can ask for clarification and more information from the project sponsor. The Committee discussed whether there was anything in the reports that should be further considered. Dave Wilkinson asked whether the Committee is required to summarize the annual reports to the Board of County Commissioners. Tami Pokorny explained that the Committee is required to present program changes every two years, but they typically do so every year. Dave Wilkinson asked for clarification on what the project report card, mentioned in the CF Manual, looks like. Tami Pokorny said that no formal report card has ever been developed, and that that is something that could be changed in the CF Manual. Dave Seabrook inquired if a project was funded and did not proceed as agreed, what is the process? Tami Pokorny said that was actually what Rob Harbour wished to go over. Discussion followed on how to best ensure that sponsors followed through and that projects are kept in perpetuity, since the CF Committee has no responsibility or authority beyond the reporting requirements of the project. The Committee decided to acknowledge that they received the annual reports, and resume the discussion on long- term monitoring at the September 10, 2019 meeting, which would officially remain on the schedule. IX. Other/ Administrative Staff Update Tami Pokorny reported that the Fund balance was $634,942.41. Suggested outreach venues included the All -County Picnic and the County Fair. Tami Pokorny announced that Dave Wilkinson's seat was being advertised. Phil Andrus requested a list of when terms expire so that members have notice. X. Observer Comments None XI. Adiournment Phil Andrus moved to adjourn the meeting at 4:34 PM. The Committee voted all in awoa awo, °awom awo, °awom .. ...... . .. awoa Id I T. I deg,ee d.e, p,,e,l p,.Ie,l 1811. 11 To I deg,ee doe, p,,e,l p,e,e,e 1-18� d 8d Cu" p� p.— p oel'�P80,,u",I— o—, 10, awoa awo, °awom awo, °awom awoa awo, °awom awo, °awom ���w, 30�