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HomeMy WebLinkAbout061019_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: June 10,2019 SUBJECT: RESOLUTION NO. re: Establishing the Dates for 2020-2021 Biennial Budget Submissions, Review Hearings and Final Adoption STATEMENT OF ISSUE: The schedule for the 2020-2021 biennial budget adoption process have been reviewed and recommended for adoption by the Budget Committee. RECOMMENDATION: Approve resolution as presented. REVIEWED BY: X76* fife I 69 Morley ty Administra • Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF ESTABLISHING } THE DATES FOR 2020-2021 BIENNIAL } RESOLUTION NO. BUDGET SUBMISSIONS, REVIEW } HEARINGS AND FINAL ADOPTION } WHEREAS, pursuant to RCW 36.40.071,the Jefferson County Board of Commissioners has selected the alternate date of the first Monday in December to hold budget hearings for the purpose of adoption of the Jefferson County biennial budget for 2020 and 2021; and WHEREAS,pursuant to RCW 36.40.071, the Jefferson County Board of Commissioners has also elected to set other dates relating to the budget process, including but not limited to the dates set in RCW 36.40.010 and RCW 36.40.050 to conform to the alternate date for the budget hearing; and NOW, THEREFORE, BE IT RESOLVED, that pursuant to RCW 36.40.010, the Jefferson County Auditor shall notify, in writing, each elected or appointed County official to file with her on or before the 3rd day of September 2019, an estimated budget for the ensuing two years; and BE IT FURTHER RESOLVED,that pursuant to RCW 36.40.050, the Jefferson County Auditor shall submit the biennial budget to the County Administrator by September 27, 2019; and BE IT FINALLY RESOLVED, that pursuant to RCW 36.40.070 and RCW 36.40.071 the Jefferson County Board of Commissioners will hold a public budget hearing on December 2, 2019 the first Monday in December,that said hearing may be continued from day to day until concluded but not to exceed a total of five (5)business days, and that the Jefferson County Budget for 2020 and 2021 shall be deliberated upon and adopted thereafter. APPROVED this 10th day of June 2019. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair David Sullivan, Member ATTEST: Greg Brotherton, Member Carolyn Gallaway, Deputy Clerk of the Board 2019 IMPORTANT BUDGET DATES TO REMEMBER (Includes 2020-21 Biennial Budget Preparation Dates) JANUARY FEBRUARY JANUARY 30 Budget Committee Meeting 1 2 3 4 5 1 2 FEBRUARY 6 7 8 9 10 11 12 3 4 5 6 7 8 9 27 Budget Committee Meeting 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 MARCH 27 28 29 30 31 24 25 26 27 28 18 Qi Supplemental Appropriations to BOCC 27 Budget Committee Meeting MARCH APRIL APRIL 4. 22N. 10 am BOCC Hearing Budget Appropriations 1 2 1 2 3 4 5 6 24 Budget Committee Meeting 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 MAY 17 18 19 20 21 22 23 21 22 23 24 25 26 27 29 Budget Committee Meeting 24 25 26 27 28 29 3o 28 29 3o 31 JUNE 17 Q2 Supplemental Appropriations to BOCC MAY JUNE 26 Budget Committee Meeting A i T %V T Ia S 1 2 3 4 1 JULY 5 6 7 8 9 10 11 2 3 4 5 6 7 8 1 Capital Outlay Requests to Central Services 12 13 14 15 16 17 18 9 10 11 12 13 14 15 15 to am BOCC Hearing-Budget Appropriations 19 20 21 22 23 24 25 16 17 18 19 20 21 22 19 2020&2021 Salary Schedule to Departments 26 27 28 29 3o 31 23 24 25 26 27 28 29 . 22 Budget Goals Adopted 3o 29 Central Services Cost Allocation Finalized 31 Budget Committee Meeting JUT.Y AUGUST S M T W T F S S1I 1 %V 'I" I S AUGUST 1 2 3 4 5 6 1 2 3 1 Auditor's 2020-21 Biennial Budget Call to Depts 7 8 9 10 11 12 13 4 5 6 7 8 9 10 28 Budget Committee Meeting 14 15 16 17 18 19 20 11 12 13 14 15 16 17 21 22 23 24 25 26 27 18 19 20 21 22 23 24 SEPTEMBER 28 29 3o 31 25 26 27 28 29 30 31 3 Preliminary 2020-21 Biennial Budget Due to Auditor 9 Q3 Supplemental Appropriations to BOCC 25 Budget Committee Meeting SEPTEMBER OCTOBER 27 Preliminary 2020-21 Biennial Budget to BOCC/CA 1 2 3 4 5 6 7 1 2 3 4 5 OCTOBER 8 9 10 11 12 13 14 6 7 8 9 10 11 12 1 Revenue Projections(Revenue Subcommittee) 15 16 17 18 19 20 21 13 14 15 16 17 18 19 10/2 to 10/1: 2020-21 Biennial Budget Meetings with Depts 22 23 24 25 26 27 28 20 21 22 23 24 25 26 7 10 am BOCC Hearing-Budget Appropriations 29 3o 27 28 29 30 31 3o Budget Committee Meeting NOVEMBER NOVEMBER DECEMBER 18 CA 2020-21 Biennial Preliminary Budget Available 18 Q4 Supplemental Appropriations to BOCC 1 2 1 2 3 4 5 6 7 18 Hearing-Ad Valorem Tax Levies 3 4 5 6 7 8 9 8 9 10 11 12 13 14 20 1st Public 2020-21 Biennial Budget Notice Published 10 11 12 13 14 15 16 15 16 17 18 19 20 21 I 27 2nd Public 2020-21 Biennial Budget Notice Published 17 18 19 20 21 22 23 22 23 24 25 26 27 28 27 Budget Committee Meeting 24 25 26 27 28 29 30 29 30 31 DECEMBER 2 2020-21 Biennial Budget Hearing Open to the Public 9 Adoption of 2020-21 Biennial Budget Rose Ann Carroll,Jefferson County Auditor 9 Certification of Levies for all Taxing Districts ;360)385-9118 I carroiJra@co.jefferson.wa.us 16 to am BOCC Hearing-Budget Appropriations Judy Shepherd,Chief Accountant/jshepherd@co.jeffrerson.wa.us 2020 IMPORTANT BUDGET DATES TO REMEMBER (Includes 2020-21 Mid Biennial Budget Preparation Dates) JANUARY FEBRUARY JANUARY 29 Budget Committee Meeting 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 j FEBRUARY 12 13 14 15 16 17 18 9 10 11 12 13 14 15 26 Budget Committee Meeting 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 3o 31 23 24 25 26 27 28 29 MARCH 16 Q1 Supplemental Appropriations to BOCC 25 Budget Committee Meeting MaRCII APRIL S M T r F S APRIL 1 2 3 4 5 6 7 1 2 3 4 20 10 am BOCC Hearing-Budget Appropriations 8 9 10 11 12 13 14 5 6 7 8 9 10 11 29 Budget Committee Meeting 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 MAY 29 3o 31 26 27 28 29 30 27 Budget Committee Meeting JUNE MAY JUNE ( 15 Q2 Supplemental Appropriations to BOCC 1, T F S 24 Budget Committee Meeting 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 JULY 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 Revised 2021 Salary Schedule to Departments 17 18 19 20 21 22 23 21 22 23 24 25 26 27 20 10 am BOCC Hearing-Budget Appropriations 24 25 26 27 28 29 3o 28 29 3o 29 Budget Committee Meeting 31 AUGUST • JULY AUGUST 3 Auditor's 2020-21 Mid Biennial Budget Call to Depts 26 Budget Committee Meeting 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 SEPTEMBER 12 13 14 15 16 17 18 9 10 11 12 13 14 15 8 2020-21 Mid Biennial Budget Due to Auditor 19 20 21 22 23 24 25 16 17 18 19 20 21 22 8 Q3 Supplemental Appropriations to BOCC 26 27 28 29 30 31 23 24 25 26 27 28 29 29 Mid 2020-21 Biennial Budget Due to BOCC/CA 3o 31 3o Budget Committee Meeting SEPTEMBER OCTOBER OCTOBER 1 Revenue Projections(Revenue Subcommittee) 1 2 3 4 5 1 2 3 10/2 to 10/9 Mid 2020-21 Biennial Budget Department Meetings 6 7 8 9 10 11 12 4 5 6 7 8 9 10 5 10 am BOCC Hearing-Budget Appropriations 13 14 15 16 17 18 19 11 12 13 14 15 16 17 28 Budget Committee Meeting 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 NOVEMBER 9 CA Mid 2020-21 Biennial Budget Available 16 Hearing-Ad Valorem Tax Levies NOVEMBER DECEMBER 18 1st Public 2020-21 Mid Biennial Budget Notice Published 23 Q4 Supplemental Appropriations to BOCC 1 2 3 4 5 6 7 1 2 3 4 5 25 2nd Public 2020-21 Mid Biennial Budget Notice Published 8 9 10 11 12 13 14 6 7 8 9 10 11 12 25 Budget Committee Meeting 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 DECEMBER 29 30 27 28 29 30 31 7 2020-21 Mid Biennial Budget Hearing Open to the Public 14 Adoption of 2020-21 Mid Biennial Budget 14 Certification of Levies for all Taxing Districts 21 10 am BOCC Hearing-Budget Appropriations Rose Ann Carroll,Jefferson County Auditor (360)385-9118/carrollra@co.jefferson.wa.us Ludy Shepherd,Chief Accountant/jshepherd@co.jeffrerson.wa.us 2021 IMPORTANT BUDGET DATES TO REMEMBER (Includes 2022-23 Biennial Budget Preparation Dates) JAN U:1R1 FEBRUARY JANUARY S MTW 1V 27 Budget Committee Meeting 1 2 1 2 3 4 5 6 FEBRUARY 3 4 5 6 7 8 9 7 8 9 10 11 12 13 24 Budget Committee Meeting 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 MARCH 24 25 26 27 28 29 30 28 15 Qi Supplemental Appropriations to BOCC 31 31 Budget Committee Meeting MARCH APRIL APRIL 19 10 am BOCC Hearing-Budget Appropriations 1 2 3 4 5 6 1 2 3 28 Budget Committee Meeting 7 8 9 10 11 12 13 4 5 6 7 8 9 10 14 15 16 17 18 19 20 11 12 13 14 15 16 17 MAY 21 22 23 24 25 26 27 18 19 20 21 22 23 24 26 Budget Committee Meeting 28 29 3o 31 25 26 27 28 29 30 JUNE • 21 Q2 Supplemental Appropriations to BOCC EEIIIIIIIIIIIIIIIIIIIIMIIII JUNE 30 Budget Committee Meeting 1 1 2 3 4 5 JULY 2 3 4 5 6 7 8 6 7 8 9 10 11 12 1 Capital Outlay Requests Due to Central Services 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 2022-23 Biennial Budget Salary Schedules to Depts 16 17 18 19 20 21 22 20 21 22 23 24 25 26 19 Budget Goals Adopted 23 24 25 26 27 28 29 27 28 29 30 19 10 am BOCC Hearing-Budget Appropriations 3o 31 28 Central Services Cost Allocation Finalized 28 Budget Committee Meeting JU1,1" 11 Gl'S'1 . !. T W `'` AUGUST 1 2 3 1 2 3 4 5 6 7 t 2 Auditor's 2022-23 Biennial Budget Call to Depts • 4 5 6 7 8 9 10 8 9 10 11 12 13 14 25 Budget Committee Meeting 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 • SEPTEMBER 25 26 27 28 29 30 31 29 30 31 7 2022-23 Biennial Budget Due to Auditor • 7 Q3 Supplemental Appropriations to BOCC 29 Budget Committee Meeting SEPTEMBER OCTOBER 3o 2022-23 Biennial Budget Due to BOCC/CA 1 2 3 4 1 2 OCTOBER 5 6 7 8 9 10 11 3 4 5 6 7 8 9 1 Revenue Projections(Revenue Subcommittee) 12 13 14 15 16 17 18 10 11 12 13 14 15 16 I 10/1 to 10/8 2022-23 Biennial Budget Department Meetings 19 20 21 22 23 24 25 17 18 19 20 21 22 23 , 4 10 am BOCC Hearing-Budget Appropriations 26 27 28 29 30 24 25 26 27 28 29 30 27 Budget Committee Meeting 31 NOVEMBER NOVEMBER DECEMBER 8 CA 2022-23 Biennial Budget Available 15 Hearing-Ad Valorem Tax Levies 1 2 3 4 5 6 1 2 3 4 17 1st Public 2022-23 Biennial Budget Notice Published 7 8 9 10 11 12 13 5 6 7 8 9 10 11 ', 22 Q4 Supplemental Appropriations to BOCC 14 15 16 17 18 19 20 12 13 14 15 16 17 18 24 2nd Public 2022-23 Biennial Budget Notice Published 21 22 23 24 25 26 27 19 20 21 22 23 24 25 24 Budget Committee Meeting 28 29 3o 26 27 28 29 3o 31 DECEMBER 6 2022-23 Biennial Budget Hearing Open to the Public ,. 13 Adoption of 2022-23 Biennial Budget Rose Ann Carroll,Jefferson CountyAuditor �3 Certification of Levies for all Taxing Districts 20 10 am BOCC Hearing-Budget Appropriations (360)385-9118/carrollra@co.jefferson.wa.us Judy Shepherd,Chief Accountant/jshepherd@co.jeffrerson.wa.us