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Home My WebLink About052919 Budget Committee Minutes Page 1 of 2 Budget Committee Meeting Minutes JEFFERSON COUNTY BUDGET COMMITTEE MINUTES May 29, 2019 8:30 am First Floor Conference Room Members: Amanda Hamilton Andy Pernsteiner Anne Sears Barbara Carr Brenda Huntingford Brian Gleason Carol Palmer Cathy Taylor David Sullivan Erin Lundgren Greg Brotherton James Kennedy Janet Holbrook Jeff Chapman Jodi Adams Joe Nole Judy Shepherd Kate Dean Keith Harper Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders Patty Charnas Philip Hunsucker Philip Morley Renee Talley Rose Ann Carroll Ruth Gordon Sophie Nordstrom Stacie Prada Su Tipton Susan Parke Tanda McMillin Veronica Shaw Vicki Kirkpatrick Willie Bence Order of Business Meeting called to order by Mark at 8:30 a.m. Request for additional agenda items/approve agenda (Mark) Call for approval of the April 24, 2019 minutes (Mark) 1st Stacie, 2nd Greg, Unanimously Approved Reports Expense Reports (Rose Ann)  April 2019, General Fund Departments reported 33.11% (w/o Non-Dept.) compared to 33.20% in 2018 and 32.66% in 2017. Other funds are at 27.90% compared to 25.71% in 2018 and 24.98% in 2017. Rose Ann highlighted those departments who currently exceed 33.33%. Revenue Reports (Stacie)  General Fund at $8,117,833 – 41.2% of the amended 2019 budget which is higher than usual given it’s 5% or more over what was collected by this time for the last few years. Property tax collection is higher and since it accounts for 40% of the general fund revenue, it makes a big difference when it is up. Please note that it will still likely land at approximately 99% of the budgeted amount at year-end. DNR Timber and Investment Income continue to be up from last year.  Other Funds at $11,414,945 – 34.9% of 2019 Amended Budget which is a little higher than past years. Last month, the Board approved almost $440,000 of additional revenue for Other Funds.  General Fund Cash Balance - $7,300,275 at the end of April, which includes the $2.927 million budgeted and required reserve. The reserve by resolution is increased after the recent first quarter appropriations by almost $7,000 to reflect 10% of the additional budget approval.  General Sales Tax Receipts - $274,725, which includes $65,310 for Special Purpose in April 2019. Sales tax is 8.25 % over budget for 2019 YTD and Special Purpose is 3.42% over. Cumulatively they are 7.1% over budget for the year. Stacie created and shared a sheet showing the sales tax breakdown for collections.  REET Receipts - $89,657 in April, which is down 12.5% from this month last year but 35% over budget for the month. Year to date amount is 19% over budget. We had nine sales between Page 2 of 2 Budget Committee Meeting Minutes $500,000 and one million, all single-family residences including five in unincorporated Port Townsend, two in Port Ludlow, one in Chimacum and one in Quilcene. Stacie added a column for the change for each month from the same month from last year. She also added a row at the bottom showing the total sales value for the year. Please note this includes sales in the City of Port Townsend. In April, the total sales amounted to just under $30 million of which $12.4 million was in the City of Port Townsend.  Hotel/Motel Lodging Tax - $22,829 in April, which is 10% over budget for the month and 3% less than the amount collected this month last year. Stacie added a column showing how it compares to this month last year. Hotel/Motel revenue is 10% over budget for the year. Stacie added RCWs to explain that revenue reflects 2% "basic" as a credit against 6.5% state sales tax, 2% "special" tax levied locally, interest on amounts held at DOR until disbursement, and 1% Admin fee from DOR. Total tax on a transaction is 11%, but we receive 4% locally for those transactions. 2019-2021 Biennial Budget Calendars (Mark) Proposed Budget calendars for 2019, 2020, and 2021 were distributed and discussed. There was concern with having the BOCC Hearing for the 4th Quarter-Budget Appropriation being held so late in December for 2020. Other Brian Gleason, the new Adult Probation Administrator in District Court joined the group. Motion to Adjourn (Mark) 1st Ruth, 2nd Stacie, Unanimously Approved Next meetings are June 26 and July 31, 2019. Meetings are scheduled for the last Wednesday of each month except for the month of December.