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Home My WebLink About070119_ca01 Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Executive Assistant DATE: July 1,2019 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2019 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday,July 15,2019 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2019 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 3 and 10, 2019. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 15, 2019 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BYE, L'i4.07:' - ) c'7 C,--(I (71/? $77.' Rhilip Morley, unty dministrato Date STATE OF WASHINGTON Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. VARIOUS COUNTY FUNDS } WHEREAS,various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2019 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2019. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND# FUND NAME FUND BALANCE REVENUE EXPENSE GENERAL FUND 001-XXX-XXX GENERAL FUND $35,342.50 001-068-000 COMMUNITY SERVICES $ 11,772.50 001-080-000 DISTRICT COURT $ (4,500.00) $ 9,495.00 001-150-000 PROSECUTING ATTORNEY $ 16,789.00 $ 9,471.00 001-180-000 SHERIFF $ 194,000.00 $ 194,000.00 001-240-000 SUPERIOR COURT $ 4,604.00 001-250-000 TREASURER $ 1,657,976.00 001-261-000 OPERATING TRANSFER OUT $ 179,118.00 $ 179,118.00 TOTAL GENERAL FUND $ 214,460.50 $ 1,864,265.00 $ 396,688.00 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 108-000-010 COOPERATIVE EXTENSION $ - $ 15,000.00 109-000-010 NOXIOUS WEED CONTROL $ 41,835.00 $ 41,835.00 127-000-010 PUBLIC HEALTH $ 98,659.00 $ 91,193.00 131-000-010 CHEMICAL DEPENDENCY $ 67,972.00 $ 67,972.00 143-000-010 COMMUNITY DEVELOPMENT $ 80,930.00 $ 80,930.00 155-000-010 VETERANS RELIEF $ 15.00 175-000-010 COUNTY PARKS IMPROVEMENT $ (24,000.00) 180-000-010 ROADS $ (6,707.00) 199-000-010 JEFFERSON COUNTY FAIR $ 515.00 401-000-010 SOLID WASTE $ 350,710.00 $ 300,117.00 $ 650,827.00 501-000-010 EQUIPMENT RENTAL $ 681,463.00 $ 350,000.00 TOTAL OTHER FUNDS $ 418,682.00 $ 1,187,827.00 $ 1,282,757.00 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be considered for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 15th day of July,2019,at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested person may appear and be heard for or against the extensions. APPROVED this 1St day of July,2019. JEFFERSON COUNTY SEAL: BOARD OF COMMISSIONERS ATTEST: Kate Dean, Chair David Sullivan, Member Carolyn Gallaway, Deputy Clerk of the Board Greg Brotherton, Member Page 2 of 2 cc:. C5 uik11 9 „E.IVE TO:BOARD OF COUNTY COMMISSIONERS Date: 06/05/19 RE: Request For Budget Appropriation/Extensiouall It ienllRent GENERAL FUND/COMMUNITY SERV t.. Department/Fund Namear umbe COMMISSION Commissioners: (check all that apply) • Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 Oo s 'RE E $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 55500.49.0010 CAC COMMUNITY CENTERS $145,510.00 $11,772.50 $157,282.50 $0.00 $0.00 $0.00 $0.00 i '< PT gxrm $145,510.00 $11,772.50 $157,282.50 Reason for Appropriation/Extension OIyCAP did not submit an invoice for September 2018. There was available 2018 budget per the contract amount,$141,270. To completely fulfill the 2018 contract,the 2019 Budget needs to be revised by$11,772.50. Respectfully submitted, Zt/ Mark McCauley TO:BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment GF-DISTRICT COURT 001080000 Department/Fund Name Fund Number Commissioners: (check all that apply) • Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0141 TR FROM FUND 141 $9,000.00 -$4,500.00 $4,500.00 $0.00 $0.00 $0.00 - $9,000.00 -$4,500.00 $4,500.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason for Appropriation/Extension !TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND ;REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER !OUT EXPENDITURE BUDGET. Respectfully submitted, / /;. � TO: BOARD OF COUNTY COMMISSIONERSFrp ,vEirt).' Date: 6/24/19 RE: Request For Budget Appropriation/Extension and Amendment District Court JUN 24 20101-080-000 Department/Fund NameFund Number JEFFERSON COUNTY Commissioners: (check all that apply) 0 Please be advised that after a thorough exainma ion o my l.1111 UUllgtt—E rr Uirs that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 tV—czl �,�,. .� ,�� TC? ''� ,i` , • ,,, $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51240.10.0010 District Ct Judge-Salary $165,409.00 $8,767.00 $174,176.00 51240.20.0000 Personnel Benefits-All District Court $172,875.00 $728.00 $173,603.00 $0.00 $0.00 $0.00 '% ....... ::TOT-AL EXMODIU $338,284.00 $9,495.00 $347,779.00 Reason for Appropriation/Extension The Washington Citizens'Commission on Salaries has published the salary schedules for the two-year period of(July 1,2019- June 30,2021)for Judges of District Court. Respectfull submitted, i TO: BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment GF-PROSECUTING ATTORNEY 001150000 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current p Budget Revision New Budget 39700.00.0135 TR FROM FUND 135 $0.00 $16,789.00 $16,789.00 $0.00 $0.00 $0.00 $0.00 $16,789.00 $16,789.00 Expenditure Description Current BARS# p Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason for Appropriation/Extension TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND d REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER OUT EXPENDITURE BUDGET. { Respectfullysbmitted, � G ,Z Q v. r I 1,-mCEVEV TO: BOARD OF COUNTY COMMISSIONERS Date: 6/24/19 RE: Request For Budget Appropriation/Extension andyjNie2412019 Pros AttyJEFFERSONA ,�;j Department/Fund Name F �' - -er Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 4 .. . , 4, ,y TO R N 1 ';° $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51510.10.0010 Prosecuting Attorney-Salary $145,926.00 $7,734.00 $153,660.00 51510.20.0000 Personnel Benefits-All Pros Atty Office $296,028.00 $1,737.00 $297,765.00 $0.00 $0.00 $0.00 \, ,?; N ,''N WD1T $441,954.00 $9,471.00 $451,425.00 Reason for Appropriation/Extension The Washington Citizens'Commission on Salaries has published the salary schedules for the two-year period of(July 1,2019- June 30,2021)for Judges of Superior Court. The Prosecuting Attorney's salary is 84%of Superior Court Judge. i Respectfully s bmitted, Cic: C5 .3 ,, 1 A f- rf-'VVE 4 ' TO: BOARD OF COUNTY COMMISSIONERS Date: June 14, 2019 RE: Request for Budget Appropriation/Extension and Amendment Jefferson County Sheriffs Office 001180000 JUN 1,3 2019 Department/Fund Name F71 Commissioners: (mark all that apply with an "X") ' -EASON COUNTYi Please be advised that after a thorough examination of my current budget it appe s e amount a locate is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $194,000 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $194,000 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 33393.78.0100 Health Care Authority OTN grant $0 $185,700 $185,700 34143.30.0100 Admin Services HCA grant $0 $8,300 $8,300 $0 $0 $0 $0 TOTAL REVENUE $0 $194,000 $194,000 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 52360.41.0050 OPHS Treatment Services $0 $185,700 $185,700 52110.49.0010 Dues, Subscriptions $7,200 $8,300 $15,500 $0 $0 TOTAL EXPENDITURE $7,200 $194,000 $201,200 Reason for Appropriation/Extension New Opioid Treatment Network grant that was not awarded until after the budget was prepared. Y. Respe ally Submitt d, J J -- ElecI d Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 6/24/19 RE: Request For Budget Appropriation/Extension ar�f4gnt Superior Courtlr . Department/Fund Name ULSON " k ••" umber Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 ° s, TOT1Ia RiNL1 $0.00 $0.00 $0.00 BARS#Expenditure Description Current Revision New Budget Budget 51221.10.0010 Superior Ct Judge-Salary $86,861.00 $4,604.00 $91,465.00 $0.00 $0.00 $0.00 $0.00 Fp\moi $86,861.00 $4,604.00 $91,465.00 Reason for Appropriation/Extension The Washington Citizens'Commission on Salaries has published the salary schedules for the two-year period of(July 1,2019- June 30,2021)for Judges of Superior Court. Respectfull submitted, � 4 TO: BOARD OF COUNTY COMMISSIONERS Date: June 21, 2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Treasurer 001-250-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $1,657,976 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 31311.00.0000 Local Retail Sales Use Tax $3,204,826 $192,869 $3,397,695 31315.00.0000 Sales Tax-Special Purpose $1,006,979 $55,384 $1,062,363 31371.00.0000 Local Criminal Justice Tax $407,177 $22,395 $429,572 33215.23.0000 Payment in Lieu of Taxes $1,000,000 $537,328 $1,537,328 36111.00.0000 Investment Interest $349,847 $600,000 $949,847 39510.10.0000 Timber Sales DNR $250,000 $250,000 $500,000 TOTAL REVENUE $6,218,829 $1,657,976 $7,876,805 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED_ $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension To recognize increases in actual and projected general fund revenues. Respectful 7bmitteci , Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 22,2019 RE: Request for Budget Appropriation/Extension and Amendment General Fund -Operating Transfers 001-261-000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $80,930 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0200 Operating Transfer to Community Development $563,630 $80,930 $644,560 $0 $0 $0 $0 TOTAL EXPENDITURE $563,630 $80,930 $644,560 Reason for Appropriation/Extension This request provides transfer expenditure budget to fund the Demarche Consulting Group's Leadership and Team Development Program for staff in the Community Development Department. It also provides transfer expenditure budget to fund Berk Consultants'work supporting the update to our Critical Areas Ordinance. Respectfully ittF Elected Official/Dep ent Head Signature s Y cE1VE TO: BOARD OF COUNTY COMMISSIONERS Date: June 24,2019 RE: Request for Budget Appropriation/Extension and Amendment JUN 24 2019 General Fund -Operating Transfers 001-261-000 Department/Fund Name Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examinaaf6n f y current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,280 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0360 Transfer to Public Health-one time $0 $5,280 $5,280 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $5,280 $5,280 Reason for Appropriation/Extension Washington State Department of Ecology has reduced Public Health's Solid Waste Assistance Enforcement Grant by $5,280. Public Health uses these funds to respond to complaints and conduct permitted inspections. The shortfall will reduce their capacity to respond to citizen complaints. Public Health requested a one-time transfer from the General Fund of$12,000 to restore their funding and to maintain the current service level. Respectfully S •- itted, Elected Official/De.-rtment Head Signature c : C-5 t� 1ial�6 Priv,d TO: BOARD OF COUNTY COMMISSIONERS ;.- tE At F , Date: June 13,2019 RE: Request for Budget Appropriation/Extension a n General Fund Operating Transfers 001-261-000 Department/Fund Name JUN 17 2019 Fund Number Commissioners: (mark all that apply with an"X") n Please be advised that after a thorouijiehkirlithi4v4 rrt iit"t appears that the amount allocated is insufficient to pay necessary expenseF i `a careful examination of all the expenditures within the department budget wi h respec to� presen and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $76,440 For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0180 Transfer to Road Fund $0 $76,440 $76,440 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $76,440 $76,440 Reason for Appropriation/Extension The County has traditionally transferred Payment in Lieu of Taxes(PILT) revenue to Public Works to help offset the loss/reduction of Secure Rural Schools(SRS)funding. The adopted county budget guidance was that the the combination of SRS and PILT should be increased in 2019 over the 2018 amount of$466,000 by 3 percent to $479,980. Since they received$403,540.45 we need to transfer$76,440 to make Public Works whole. This request establishes the transfer budget. Respectfully u mitted, ,,/��'/�9 Elected Official/Dertment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment GF-OPERATING TRANFERS 001261000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 m -., . . ,mma $0.00 $0.00',, $0.00 BARS#Expenditure Description Current Revision New Budget Budget 59700.00.0113 TSFR TO 4H AFTER SCHOOL $21,132.00 $16,468.00 $37,600.00 $0.00 $0.00 $0.00 $0.00 $21,132.00 $16,468.00 $37,600.00 Reason for Appropriation/Extension ;TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND a REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER OUT EXPENDITURE BUDGET TO MATCH THE RELATED !TRANSFER IN REVENUE BUDGET. 0 Respectfully s bmitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment WSU Cooperative Extension 1080000000 Department/Fund Name Fund Number Commissioners: (check all that apply) U Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No O Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 TR FROM FROM FUND 125 $0.00 $15,000.00 $15,000.00 $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 1 a _ $0.00 $0.00 $0.00 Reason for A pprojriation/Extension :TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND :REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE !CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER OUT EXPENDITURE BUDGET. Respectfully submitted, Cc'. C5AkAA 181 t9 TO: BOARD OF COUNTY COMMISSIONERS Date: 06.06.2019 RE: Request for Budget Appropriation/Extension and pv,-2.r,rit. v E Lina , NOXIOUS WEED CONTROL BOARD 109 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") JUN 17 2019 X Please be advised that after a thorough evirlEgirykyArkeptbl lappali that the amount allocated is insufficient to pay necessary expenses tad eflaitlhlt lawful examination of all the expenditures within the department b •‘' 1VERSneeds, I find that my budget is short. Therefore, for this current year for f116 -ae• .- . , I request an appropriation and budget extension in the amount of: $41,835 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $41,835 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 36850.60.2016 NOXIOUS WEED CONTROL-TAX ASSESSMENT $113,717 $41,835 $155,552 $0 $0 $0 TOTAL REVENUE $113,717 $41,835 $155,552 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55360.51.0000 INTERGOV SERV-JC NOX WEED-INDIRECT $0 $41,835 $41,835 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $41,835 $41,835 Reason for Appropriation/Extension Whe Noxious Weed budget was moved from Fund 108 to Fund 109, the WSU Extension Indirect Charge expenditure budget was missed. This request adds the WSU Extension Indirect expenditure expense budget to the Noxious Weed Fund. It also restores the Noxious Weed Control-Tax Assessment to the correct amount. Respectful) bmitted, Elected Official/D:'artment Head Signaturik TO: BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment JC HEALTH 127000010 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0320 SUB ABUSE PREV-SP PURPOSE TAX $54,881.00 $19.00 $54,900.00 39700.00.0160 OPERATING TRANSFER $634,174.00 $8.00 $634,182.00 39700.10.0300 XFER FRM GF-EH GIS $3,996.00 $4.00 $4,000.00 39700.10.0401 XFER FRM SOLID WASTE $20,274.00 -$474.00 $19,800.00 p % ' $713,325.00 -$443.00 $712,882.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 �7:nom=- = $0.00 $0.00 $0.00 Reason for Appropriation/Extension ;TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER OUT EXPENDITURE BUDGET. Respectfullysu miffed, L TO: BOARD OF COUNTY COMMISSIONERS Date: June 17,2019 RE: Request for Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") n Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: so n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: so BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.10.0360 Public Health (one-time)-E1-1 $0 $5,280 $5,280 33403.10.5300 Solid Waste Grant(DOE)- Enf. $40,084 -$5,280 $34,804 $0 $0 $0 TOTAL REVENUE $40,084 $0 $40,084 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE. $0 $0 $0 Reason for Appropriation/Extension Washington State Department of Ecology has reduced our Local Solid Waste Financial Assistance Enforcement grant by$5,280. Public Health uses these funds to respond to complaints and conduct permitted inspections. The shortfall will reduce our capacity to respond to citizen complaints. Public Health requests a one-time transfer from the General Fund of$5,280 to restore our budget to previous levels and to maintain the current service level. Respectfully mitted, �/ cc. c -7&I14 9 TO: BOA D OF COUNTY COMMISSIONERS Date: June 3, 2019 RE: Request for Budget Appropriation/Extension and Amendment Public Health 127 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that atter a thorough examination of my current budget ital**) •O8ted is insufficient to pay necessary expenses of this department for this year. After a careful examrnati•""". tl the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request anityptofrottiq, 1d budget extension in the amount of: LLUU $91,193 : JkFFE �, { fl n For funds other than Current Expense(General Fund)-- Is there • - n • lai) tAIf to cover this additional expenditure? -7 ,° ONERC X Yes No n Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $99,102 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 331.93.21.1280 RCOR Planning Grant $0 $71,614 $71,614 331.93.21.1281 RCOR Planning Grant Indirect $0 $24,241 $24,241 331.93.91.1270 Rural Health Network-CHIP $71,265 $2,454 $73,719 331.93.91.1271 _Rural Health Network-Indirect $23,040 $793 $23,833 $0. TOTAL REVENUE $94,305 $99,102 $193,407 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56200.10.0000 Salaries $530,673 $42,373 $573,046 56200.20.0000 Benefits $211,245 $17,280 $228,525 56200.31.0020 Operating Costs $6,771 $10,669 $17,440 56200.43.0000 Travel Reimbursements $3,205 $5,030 $8,235 56200.52.0010 Jefferson Health Care-CHIP $10,919 $15,841 $26,760 $0 $0 TOTAL EXPENDITURE' $762,813 $91,193 $854,006 Reason for Appropriation/Extension Revenues listed above include a new grant from Health Resources and Services Administration (HRSA)and adjustments to an existing HRSA award. The expenses correlate with both HRSA grant awards. Re ectfully S itted, 44/ /*at Elected Official/Department Head Signature GC, I IT 19 TO: BOARD OF COUNTY COMMISSIONERS �rrf, t Vu kE19 RE: Request for Budget Appropriation/Extension and Amendment v Behavioral Health 131 Department/Fund Name FRON Istil3b1819 Commissioners: (mark all that apply with an"X") X Please be advised that atter a thorough examination of my ctfrecb0fitil i•$f bihCtOIJIAnTalltocated is insufficient to pay necessary expenses of this department for Nye@ it. •L f all the expenditures within the department budget with respect to} - -• , I in• that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $67,972 n For funds other than Current Expense(General Fund)--Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 56400.41.0001 Jumping Mouse Brinnon Pilot Project $34,140 $5 $34,145 56400.41.0002 MCS School Based MH Services $81,737 -$1 $81,736 56400.41.0003 MCS Law Enforcement Navigator $0 $55,000 $55,000 56400.41.0013 Jefferson Mental Health-MH &CODIT $28,000 $2,000 $30,000 56400.41.0015 Jumping Mouse Children Center $84,328 -$5,328 $79,000 56400.41.0020 Discovery Behavioral Healthcare-Housing $30,000 -$6,000 $24,000 56400.41.0021 Olycap-Housing $21,007 -$3,007 $18,000 56400.41.0023 Discovery Behavioral Health-Jail Services $57,000 -$57,000 $0 56400.41.0024 Believe in Recovery Jail Services $0 $32,000 $32,000 56400.41.0025 Dove House Recovery Café $0 $45,000 $45,000 56400.44.0000 Advertising $450 -$150 $300 56400.51.0010 Nursing Family Partnership $54,428 $10,000 $64,428 56400.51.0040 JC Therapeutic Courts&Case Management $129,824 -$19,573 $110,251 56400.52.0010 JCPH/KHD-Assessment/Evaluation $14,357 $2,154 $16,511 56400.52.0020 JCPH Administration $22,752 $5,711 $28,463 56400.52.0030 Contracts Administration $14,887 $7,161 $22,048 $0 TOTAL EXPENDITURE $572,910 $67,972 $640,882 Reason for Appropriation/Extension The amended figures above reflect the current allocation for 2019. The allocation of funding was not awarded until after the 2019 Budget was submitted and approved. Resr ctfullyS bmitted, / Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 22,2019 RE: Request for Budget Appropriation/Extension and Amendment Community Development 143 Department/Fund Name Fund Number Commissioners: (mark all that apply with an"X") X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $80,930 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes X No X Please be advised that a revenue source(i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $80,930 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0010 Operating Transfer in from General Fund $563,630 $80,930 $644,560 $0 $0 $0 TOTAL REVENUE $563,630 $80,930 $644,560 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 55810.41.0000 Professional Services $4,000 $80,930 $84,930 $0 $0 $0 $0 TOTAL EXPENDITURE $4,000 $80,930 $84,930 Reason for Appropriation/Extension This request provides funding and expenditure budget for the Demarche Consulting Group's Leadership and Team Development Program for staff in the Community Development Department. It also requests funding and expenditure budget for work by Berk Consultants supporting the undate of our Critical Areas Ordinance. Respectful)y�uubmi�tted, :4,1 Elected Official/Dep ment Head Signature TO:BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment VETERANS 155000010 Department/Fund Name Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. U For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 TR FROM GENERAL FUND $17,325.00 $15.00 $17,340.00 $0.00 $0.00 $0.00 $17,325.00 $15.00 $17,340.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Reason for Appropriation/Extension 1TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER OUT EXPENDITURE REVENUE BUDGET. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 6/14/19 RE: Request For Budget Appropriation/Extension and Amendment COUNTY PARKS IMPROVEMENT 175000010 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current p Budget Revision New Budget 39700.00.0125 TSFR IN-HOTEL/MOTEL LTAC $24,000.00 -$24,000.00 $0.00 $0.00 $0.00 $0.00 ; $24,000.00 -$24,000.00 $0.00 Expenditure Description Current BARS# p Budget Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 ' $0.00 $0.00 $0.00 ReasonforAppropriation/Extension TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER OUT EXPENDITURE BUDGET. Respectfully submitted, Q C CS itk,„,q(s I 1S 11 TO: BOARD OF COUNTY COMMISSIONERS ey ' Date: June 13,2019 RE: Request for Budget Appropriation/Extension and LCt E . Road Fund 180-000-0010 Department/Fund Name JUN 17 2019 Fund Number Commissioners: (mark all that apply with an"X") n Please be advised that after a thorougl t •,• •"R •� ars that the amount allocated is insufficient to pay necessary expenses ofri , %areful examination of all the expenditures within the department bude wit respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $0 For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? Yes No x Please be advised that a revenue source(i.e.grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: -$6,707 BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 39700.00.0000 Transfer in from General Fund $83,147 -$6,707 $76,440 $0 $0 $0 TOTAL REVENUE $83,147 -$6,707 $76,440 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $0 $0 Reason for Appropriation/Extension The County has traditionally transferred Payment in Lieu of Taxes (PILT) revenue to Public Works to help offset the loss/reduction of Secure Rural Schools (SRS)funding. The adopted county budget guidance was that the the combination of SRS and PILT should be increased in 2019 over the 2018 amount of$466,000 by 3 percent to $479,980. Since they received $403,540.45 we need to transfer$76,440 to make Public Works whole. This request reduces the transfer in revenue budget so it matches the operating transfer out of the general fund. Respectfully Spitted, ((el Elected Official/Deparient Head Signature (11) TO: BOARD OF COUNTY COMMISSIONERS Date: 06/14/19 RE: Request For Budget Appropriation/Extension and Amendment Jeff Co Fair 199000010 Department/Fund Name Fund Number Commissioners: (check all that apply) O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount reflected below for this current year for the reason(s)outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No U Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount reflected below to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 39700.00.0010 TR FROM COMMUNITY SVC $4,700.00 $515.00 $5,215.00 $0.00 $0.00 $0.00 .r4 , .r, $4,700.00 $515.00 $5,215.00 BARS#Expenditure Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 $0.00 _- k ..:.. $0.00 $0.00 $0.00 Reason for Appropriation/Extension 1TRANSFERS OUT OF ONE FUND INTO ANOTHER FUND SHOULD HAVE MATCHING EXPENDITURE AND !REVENUE AMOUNTS.THE ADOPTED BUDGET HAD A NUMBER OF INSTANCES WHERE THIS WAS NOT THE CASE.THIS REQUEST CORRECTS A TRANSFER IN REVENUE BUDGET TO MATCH THE RELATED TRANSFER 'OUT EXPENDITURE BUDGET. i i Respectfully ubmitted, , ,- e , '45/ -/ / /i / 1 i " ,. , ,,,,,, su (._) CS 110 tk,c6 L ECEIVEP TO: BOARD OF COUNTY COMMISSIONERS Date: June 17,2019 RE: Request for Budget Appropriation/Extension and Amendmcpt`+ PUBLIC WORKS/SOLID WASTE FUND ��''vN 7 2019 401000010 Department/Fund Name Fund Number JEFFERSON CON Commissioners: (mark all that apply with an"X") TY n Please be advised that after a thorough exam a i • zlOolgEfits that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $650,827 n For funds other than Current Expense(General Fund)-- Is there enough Fund Balance(unencumbered cash) to cover this additional expenditure? X Yes No X Please be advised that a revenue source(i.e.grant,new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $300,117 I BUDGET BARS Revenue# Description CURRENT REVISION AMENDED 34370.00.0000 GARBAGE FEES $3,113,946 $300,117 $3,414,063 $0 $0 $0 TOTAL REVENUE $3,113,946 $300,117 $3,414,063 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 53700.41.0000 PROFESSIONAL SERVICES $55,000 $50,000 $105,000 53700.41.0010 PROFESSIONAL SERVICES-LONG HAUL $1,335,312 $152,000 $1,487,312 53700.49.0000 MISCELLANEOUS $102,500 $20,000 $122,500 53730.41.0000 PROFESSIONAL SERVICES-MRW $24,000 $11,000 $35,000 59437.62.0000 CAPITAL OUTLAY-BUILDINGS $141,750 $334,735 $476,485 59437.63.0000 CAPITAL OUTLAY-OTHER IMPROVEMENTS $115,500 $46,000 $161,500 59437.64.0000 CAPITAL OUTLAY-EQUIPMENT $0 $37,092 $37,092 TOTAL EXPENDITURE $1,774,062 $650,827 $2,424,889 Reason for Appropriation/Extension Increases in PROFESSIONAL SERVICES and MISCELLANEOUS due to 7%increase in solid waste tonnages over budgeted amounts, risk legal review for long term solid waste transport and disposal contract,and transfer station software update. Increase in moderate risk waste and disposal costs. CAPITAL OUTLAY BUILDINGS- Transfer Station Office Replacement project was budgeted in 2018, delay in start up of project requires bringing forward the 2018 budgeted amount. OTHER IMPROVEMENTS-Site work for Office Replacement project including water supply force main extension and transfer station asphalt repairs. EQUIPMENT-Purchased used 5yd dump truck, snow plow and sander from ER&R. New traffic customer information message board for use at the transfer station. Respectfully +.mitted, ( .'. C5 blit iR : - E1V.D k,,,,, TO: BOARD OF COUNTY COMMISSIONSDate: 06/06/19 RE: Request For Budget Appropriation/Extension and Amendment Central Services-ER&R JUN 1 7 2019 501-000-010 Department/Fund Name JEFFERSON COW FInnumber Commissioners: (check all that appy0 IVI All IS S ION ERS Q Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore,I request an appropriation and budget extension in the amount $350,000.00 for this current year for the reason(s)outlined below. U For funds other than Current Expense-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $681,463.00 to include this new revenue in the budget this year as outlined below. BARS#Revenue Description Current Revision New Budget Budget 34820.00.0000 Pit Sales $95,000.00 $345,703.00 $440,703.00 34840.00.0010 Asphalt Emulsion Sales $237,000.00 $335,760.00 $572,760.00 $0.00 $0.00 i,', g 4YI �� r $332,000.00 Ate 4 f I,,, * i r _';,,,;:,00.'4,,yam . .. ,i , ,,,."1',V4:4,4,,, r $681,463.00 $1,013,463.00 BARS#Expenditure Description Current Revision New Budget Bud et 54800.34.0000 Inventory or Resale Item $590,000.00 $350,000.00 $940,000.00 $0.00 $0.00 $0.00 $0.00 ' '`yrf4 1;11:6` ?F F ',, % 4 �> t,, .i $590,000.00 $350,000.00 $940,000.00 Reason for Appropriation/Extension The 2019 budget for road emulsion and chip rock was estimated lower than the actual need. The Road Dept.provided an updated emulsion and chip rock estimate which requires the budget be increased in both expenditures and revenues. The emulsion and rock will be added to the ER&R inventory that will be used and billed for in 2019. Respectfully submitted, r ., _