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RISK MANAGEMENT COMMITTEE
June 4, 2019 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Philip
Morley, Mark McCauley and Ruth Gordon and Legal Counsel Philip Hunsucker. Member Vicki
Kirkpatrick was absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of May 7, 2019 as presented. Member
McCauley seconded the motion. The motion carried.
EXECUTIVE SESSION
An Executive Session was scheduled from 10:30 a.m. to 11:00 a.m. Chair Lundgren announced that the
Executive Session will be held from 10:37 a.m. until 11:07 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Central Services Director, Clerk of the
Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding Attorney-Client
Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
11:05 a.m.
EXECUTIVE SESSION
An Executive Session was scheduled from 11:05 a.m. to 11:35 a.m. Chair Lundgren announced that the
Executive Session will be held from 11:05 a.m. until 11:35 a.m. with the County Administrator, Chief
Civil Deputy Prosecuting Attorney, Superior Court Clerk, Central Services Director, Clerk of the
Board/Risk Coordinator and Executive Assistant/Claims Coordinator regarding Attorney-Client
Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public
Meetings Act. The Committee concluded the Executive Session and resumed the regular meeting at
11:33 a.m.
Risk Management Committee Meeting Minutes – June 4, 2019 Page: 2
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-03-19
Claimant: Mark Walters
Damages: $589.95
Allegation: Loss of Restitution
The Committee reviewed the details of this claim. The Claimant alleges that the Jefferson County
Prosecuting Attorney’s Office filed a motion and declaration for dismissal with prejudice regarding Case
No. 16-1-00047-4. The motion was granted prior to restitution being made to the Claimant. Member
Gordon moved to approve payment of this claim in the amount of $589.95. Member Morley seconded
the motion. The motion carried. The Executive Assistant/Claims Coordinator will prepare the necessary
documents to process payment of this claim. She was also directed to invite Prosecutor James Kennedy
to a future meeting to discuss changing the standard operating procedures to make sure restitution has
been made to a victim in the amount that is owed prior to filing motions for dismissal.
Decision: Approved
Claim No.: #C-04-19
Claimant: Bert Loomis
Damages: $132.24
Allegation: Request for Refund of Fees
The Committee reviewed the details of this claim. The Claimant alleges that he made a request to the
Jefferson County Department of Community Development (DCD) for the build out status of the Port
Ludlow Development Agreement. After paying the research charge to DCD, the Claimant received the
information from the Jefferson County Assessor’s Office at no charge. The Claimant is requesting a
refund of the research fee. The Committee took no action.
Decision: Pending
OLD BUSINESS
Claim No.: #C-02-19
Claimant: Dennis Schmitt
Damages: $2,723.56
Allegation: Damage to Vehicle
Member Morley informed the Committee that he received a telephone call from Mr. Schmitt requesting
the Committee reconsider their decision to deny his claim for damages. Member Morley discussed their
telephone conversation detailing Mr. Schmitt’s comments. The Committee discussed the details of this
claim (also see meeting minutes of April 2, and May 7, 2019). The Committee concurred not to change
the decision to deny the claim. The Executive Assistant/Claims Coordinator will notify the Claimant of
the Committee’s decision.
Decision: Denied
Risk Management Committee Meeting Minutes – June 4, 2019 Page: 3
NEW BUSINESS
No new business was discussed.
NOTICE OF ADJOURNMENT
Member Gordon moved to adjourn the meeting at 11:40 a.m. until the next regular meeting or special
meeting as properly noticed. Member McCauley seconded the motion. The motion carried.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator