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RISK MANAGEMENT COMMITTEE
May 7, 2019 - 10:30 a.m.
MEETING MINUTES
MEMBERS: Philip Morley, County Administrator/Risk Manager
Erin Lundgren, Clerk of the Board/Risk Coordinator (Chair)
Ruth Gordon, Superior Court Clerk
Mark McCauley, Central Services Director
Vicki Kirkpatrick, Public Health Director
LEGAL COUNSEL: Philip Hunsucker, Chief Civil Deputy Prosecuting Attorney
SECRETARY: Leslie Locke, Executive Assistant/Claims Coordinator
Chair Erin Lundgren called the meeting to order at 10:30 a.m. in the presence of Members Vicki
Kirkpatrick, Philip Morley, Mark McCauley and Ruth Gordon. Legal Counsel Philip Hunsucker was
absent.
APPROVAL OF MINUTES
Member Gordon moved to approve the meeting minutes of April 2, 2019 as presented. Member
McCauley seconded the motion which carried by a unanimous vote.
CLAIM FOR DAMAGES DISCUSSION AND POSSIBLE DECISION
Claim No.: #C-02-19
Claimant: Dennis Schmitt
Damages: $2,723.56
Allegation: Damage to Vehicle
The Committee reviewed the details of this claim. The original claim for damages was in the amount of
$275 for replacement of a windshield claimed to be damaged by sanding operations conducted by
Jefferson County Public Works Road Department personnel. Public Works submitted a recommendation
to deny the claim due to the fact that rocks or traction sand material projected upward from the road
surface by a tire of a vehicle is a “road hazard” for which the County is not liable. The claimant later
submitted an estimate from All City Auto Body, and he amended the amount of his claim for damages to
$2,723.56 to include the repair of additional vehicle damage he claims to have also been caused by the
Public Works sanding operations. Upon receipt of the amended claim, the Claims Administrator
requested additional information from the Jefferson County Public Works Department. The Public
Works Department submitted an amended recommendation to deny the claim due to the fact that rocks
or traction sand material projected upward from the road surface by a tire of a vehicle is a “road hazard”
for which the County is not liable. Member Morley moved to deny claim #C-02-19. Member
Risk Management Committee Meeting Minutes – May 7, 2019 Page: 2
Kirkpatrick seconded the motion which carried by a unanimous vote. The Executive Assistant/Claims
Coordinator will draft a letter of denial to be sent to the claimant.
Decision: Denied
OLD BUSINESS
DISCUSSION: Topics Raised at Prior Risk Management Committee Meetings: Member Morley
briefly discussed the following topics. These items will be discussed further at a future meeting.
Cost Trends for Liability Coverage – Info from WCRP Spring Conference
Claims Frequency and Severity Data
Discussion of Possible Strategies to Reduce Future Costs to Jefferson County
NEW BUSINESS
No new business was discussed.
NOTICE OF ADJOURNMENT
Member Morley moved to adjourn the meeting at 10:59 a.m. until the next regular meeting or special
meeting as properly noticed. Member McCauley seconded the motion which carried by a unanimous
vote.
Respectfully submitted:
Leslie Locke, Executive Assistant/Claims Coordinator