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Home My WebLink AboutM072219 - Including Hearing Commets re: Approval to Issue a Request for Proposal (RFP) to Lease County Property located at 3000 Clearwater Road, Forks, WA., Quigg Brothers h fOG •Z INO MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, July 22, 2019, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding noise from unmuffled engine brakes in Jefferson County. • Comment regarding a reporter who is leaving the Peninsula Daily News, and the language on a plaque at an Iceland glacier. • Comment regarding the Democratic Party and the need for government to make life easier for people. • Comment that the similarity between the kettles issue and immigrant issue is black and brown people. • Comment about love for our Country and that dissent is not disloyalty. The Commissioners and County Administrator responded to public comments. • Farewell comment from the Peninsula Daily News reporter and a personal comment regarding the traffic issue at the Hood Canal Bridge. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 37-19 re: Finding and Determination to Declare Certain Personal Property as Surplus and Authorize Disposal ($2,500 Value or Less) 2. RESOLUTION NO.38-19 re: In the Matter of Finding and determination to Declare Certain Personal Property as Surplus and Authorize Disposal 3. AGREEMENT NO. 1963-57619 re: Developmental Disabilities Administration(DDA); In the Amount of$343,925; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 4. AGREEMENT re: Rural Health Network Development Planning Grant Program Services; In the Amount of$11,827; Jefferson County Public Health; Jefferson Healthcare 5. MINUTES re: Regular Meeting Minutes of July 15, 2019 1 Commissioners Meeting Minutes of July 22, 2019 6. Payment of Jefferson County Vouchers/Warrants Dated July 15, 2019 Totaling $1,131,286.71 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated July 19, 2019 Totaling $75,336.18 and A/P Warrants Done by Payroll Dated July 19, 2019 Totaling $16,103.21 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners reviewed recent meetings they attended. HEARING re: Approval to Lease County Property Located at 3000 Clearwater Road,Forks,Washington 98331: Central Services Director Mark McCauley and County Administrator Philip Morley briefed the Board on the request to lease County property located in Forks, Washington. Chair Dean opened the hearing to allow for public testimony. The following individual gave testimony: Bruce Cowan. After deliberating, Commissioner Sullivan moved to proceed with the process of leasing County property located at 3000 Clearwater Road, Forks, Washington. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Staff will prepare a lease agreement to be presented to the Board for review and approval at a later date. DELIBERATION re: Pleasant Harbor Master Planned Resort-Approval of Amended Development Agreement to Comply with LUPA Court Decision: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker reviewed the amended Development Agreement for the Pleasant Harbor Master Planned Resort, and the Ordinance adopting the amended Development Agreement. After deliberating, Commissioner Brotherton moved to adopt ORDINANCE NO. 08-0722-19 re: Adopting an Amended Development Agreement for the Pleasant Harbor Master Planned Resort. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:06 a.m. and reconvened at 11:15 a.m. with all three Commissioners present. DISCUSSION re: Resolution Establishing Budget Objectives and Procedures for the 2020—2021 Biennial County Budget: Central Services Director Mark McCauley briefed the Board on the Budget Objectives and Procedures. After discussion, the Board concurred to table making a decision on this Resolution, and to table the scheduled discussions of the following two Resolutions, until the afternoon session to allow the three Resolutions to be discussed during the Quarterly Elected Officials/Department Directors lunch meeting and to allow the Elected Officials and Department Directors to respond prior to the Board making a decision. DISCUSSION re: Resolution Updating the Working Capital Reserve Recommendation for each County Fund: Discussion tabled until the afternoon session. DISCUSSION re: Rescinding Resolution No.38-10 which established a Revenue Stabilization Reserve: Discussion tabled until the afternoon session. 2 Commissioners Meeting Minutes of July 22, 2019 The meeting was recessed at 11:56 a.m. and reconvened at 12:04 p.m. for the Quarterly Elected Officials/Department Directors lunch meeting with all three Commissioners present. The meeting was recessed at 1:04 p.m. and reconvened at 1:32 p.m. All three Commissioners were present for the afternoon session. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Continued from Morning Session: DISCUSSION re: 1) Resolution Establishing Budget Objectives and Procedures for the 2020—2021 Biennial County Budget; 2) DISCUSSION re: Rescinding Resolution No.38-10 which established a Revenue Stabilization Reserve; and 3) DISCUSSION re: Resolution Updating the Working Capital Reserve Recommendation for each County Fund: County Administrator Morley stated that the three resolutions were reviewed and discussed with the Elected Officials and Department Directors during the lunch meeting and no issues were raised. Commissioner Sullivan moved to approve RESOLUTION NO. 39-19 re: Establishing Objectives and Procedures for the 2020-2021 Biennial County Budget. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 40-19 re: Rescinding Resolution No. 38-10 Which Established a Revenue Stabilization Reserve. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 41-19 re: Updating the Working Capital Reserve Recommendation for Each County Fund. Commissioner Sullivan seconded the motion which carried by a unanimous vote. PRESENTATION re: Revised Conservation Futures Committee Funding Recommendations: Natural Resources Program Coordinator Tami Pokorny and Conservation Futures Citizen Oversight Committee member Lige Christian briefed the Board on the following: • 2019 Quimper Wildlife Corridor Addition • Dosewallips River Lazy C Phase I • Quilcene Headwaters to Bay • Tarboo Forest Addition A hearing notice will be presented to the Board for review and approval at a later date. MISCELLANEOUS ITEMS: • Lake Leland Water Level and constituent request to lower lake level • Consideration of a draft letter stating BoCC support for a LGBTQ Youth Center(see subsequent Motion) • Consideration of preparing a letter outlining the Board's feedback to Washington State Department of Transportation(WSDOT)regarding proposed ferry fare increases: o Supporting a higher% fare increase for vehicles than the % fare increase for pedestrians o Supporting implementing fare increases in October 2019 and May 2020 o Supporting a$0.15 capital surcharge, but preferring a$0.25 capital surcharge instead, if there is clear authority for the higher surcharge o Supporting a pilot for establishing a low income ferry fare 3 Commissioners Meeting Minutes of July 22, 2019 • State suit filed against Navy growler EIS, and request by others that Jefferson County consider filing an amicus brief • Follow up discussion of public comment requesting that the Board consider a ban on compression brakes on all roads in Jefferson County, including state highways • Update on Food Bank facility next to Quilcene Community Center • Continued discussion about Dosewallips septic system, and conditions for existing development in Brinnon to connect • Report that Rocky Brook Falls in Brinnon was busy this past weekend • Sharing of White House county outreach opportunity on September 10, 2019 • Discussion of Leader editorial and follow up regarding the memorial plaque at Memorial Field • Update on continued interaction with WSDOT regarding roundabouts on SR 104, and County requests for additional info regarding frequency of Hood Canal Bridge openings, and impacts on salmon from the bridge • Reminder of SRS Title III request from Queets/Clearwater • Request from Clallam County Commissioner Randy Johnson for sharing Hotel/Motel funds between Clallam&Jefferson, and its relation to the existing coordination through the Olympic Peninsula Tour Coordinating Council (OPTCC) • Invitation to Kilisut Harbor groundbreaking ceremony on August 12, 2019 • Mention that Pope Resources has issued a news release regarding herbicide use planned for 2019 in Jefferson County • MOTION: Commissioner Brotherton moved to approve a letter for Chair Dean to sign and send in support of a LGBTQ Youth Center. Commissioner Sullivan seconded the motion which carried by a unanimous vote. MOTION: Commissioner Sullivan moved to authorize Chair Dean to prepare, sign and send a letter to Washington State Department of Transportation(WSDOT) outlining the Board of County Commissioners'positions on the Ferry fare proposals. Commissioner Brotherton seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 2:50 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. E `� r,_�• JEFFERSON COUNTY BOARD OF COMMISSIONERS ° Kate Dean, hair 4:r fir � 3 Al\TEST4 David Sullivan, Member 1 Erin Lundgren, CMC e • --rton, Member Clerk of the Board 4 - MfAcir I ti Publish in Legal Newspaper thrice: July 3,July 10, and July 17 Bill: Jefferson County Central Services Department P.O. Box 1220 Port Townsend,WA 98368 NOTICE OF PUBLIC HEARING JEFFERSON COUNTY SEEKS TO LEASE A PORTION OF ITS PROPERTY LOCATED AT 3000 CLEARWATER ROAD,FORKS,WASHINGTON 98331 A public hearing will be held on Monday, July 22, 2019 at 10:00 am by the Jefferson County Board of Commissioners at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 for the purpose of taking public testimony regarding leasing a portion of the county property at 3000 Clearwater Road, Forks WA 98332. The portion of the property to be leased includes the following: (a)three bedroom living quarters; (b) office space; and, (c) the non-exclusive use of approximately 5,000 square feet of the construction equipment storage yard. State law requires that objections to the lease of public property be submitted in writing to the Jefferson County Commissioners at ieffbocc@co.jefferson.wa.us or at P.O. Box 1220, Port Townsend, WA 98368 before or during the public hearing. For additional information contact Mark McCauley, Jefferson County Central Services Director, 1820 Jefferson Street, Port Townsend, WA 98368, 360-385-9130, or email mmccauley@co.jefferson.wa.us. JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair 77/ //9 Date JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Y Administrator ,� /�j l ( FROM: Mark McCauley, Central Services Director �� DATE: July 1, 2019 SUBJECT: Request for Board of County Commissioners approval to issue a Request for Proposals to lease county property located at 3000 Clearwater Road STATEMENT OF ISSUE: Jefferson County was asked by Quigg Bros., Inc., a construction company based out of Aberdeen, Washington to lease a portion of the county property located at 3000 Clearwater Road in Forks, Washington. Quigg Bros., Inc. have been contracted by the Washington State Department of Transportation to complete a construction project on state road. The site is conveniently located and will facilitate Quigg's completion of the project. WSDOT project managers will also use the site at Quigg's convenience. ANALYSIS: We are amenable to leasing a portion of the property. County use of the Clearwater Annex has been substantially reduced in recent years. The county has a shop on the property that is not part of this lease. We will continue to have access to the site to conduct any required county business. RCW 36.34.160 governs the leasing of county property. Prior to leasing county property, the county must give notice of its intention to make such lease by publishing a notice in a legal newspaper at least once a week for the term of three weeks. The notice shall announce the day and hour that the Board of County Commissioners will meet to consider entering into a lease. A public hearing notice announcing the county's intent to lease the property is attached. Should the hearing notice be approved a Request for Proposals will be published encouraging interested parties to submit proposals. FISCAL IMPACT: This request, in and of itself, has no fiscal impact. RECOMMENDATION: That the Board of County Commissioners approve the attached public hearing notice announcing its intent to lease certain county property. '4 ;:4; jAidi Orr- 7 ilip I or 0, Co t • • nistrator Date