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HomeMy WebLinkAbout071519_ca11Sp1 �O r � 1 MINUTES Jefferson County Board of Commissioners Special Meeting — Wednesday, July 3, 2019, 4:00 p.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. CLOSED SESSION: A Closed Session was scheduled from 4:00 p.m. to 4:10 p.m. Chair Dean announced that the Closed Session will be held from 4:03 p.m. to 4:20 p.m. with the County Administrator and Labor Consultant regarding discussion of Strategy or Position for Collective Bargaining, Professional Negotiations, or Grievance of Mediation Proceedings under exemption RCW 42.30.140(4)(b) as outlined in the Open Public Meetings Act. The Board resumed the regular meeting at 4:20 p.m. Chair Dean announced that the Board will be extending the Closed Session from 4:21 p.m. to 4:28 p.m. The Board concluded the Closed Session and resumed the regular meeting at 4:28 p.m. NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 4:28 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan, Member Greg Brotherton, Member N l �s$7N(sS MINUTES DRAFT Jefferson County Board of Commissioners Regular Meeting — Monday, July 8,2019,9:00 a.m. Jefferson County Courthouse — Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding the President's 4th of July speech. • Comment regarding the Women's Soccer Team wages and the Port Townsend gun range. • Comment regarding the newly forming Critical Areas Ordinance Task Force. • Request for more details regarding an Executive Session, request that AV Capture All be used to record Planning Commission meetings, and a comment that there will be a Ferry Advisory Committee meeting Wednesday at 1:00 p.m. The Commissioners addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. AGREEMENT, Change Order No. 1 re: South Discovery Road Pavement Preservation Project, Project No. 1801976, County Road No. 601508; Additional $2,400 for a Project Total Amount of $463,721.70; Jefferson County Public Works; Lakeside Industries, Inc. 2. MINUTES re: Regular Meeting Minutes of July 1, 2019 3. ADVISORY BOARD REAPPOINTMENTS (2) re: Conservation Futures Citizen Oversight Committee; 1) Four Year Term to Expire June 30, 2023; Coastal Areas Representative, Richard Jahnke; and 2) Four Year Term to Expire June 22, 2023; District No. 3, Citizen Representative, JD Gallant 4. Payment of Jefferson County Payroll Warrants Dated July 5, 2019 Totaling $882,723.81 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended and reviewed their meeting schedules. Commissioners Meeting Minutes of July 8, 2019 DRAFT DISCUSSION re: Establishing and Appointing Members to a Jefferson County Critical Areas Regulatory Reform Task Force: Commissioner Greg Brotherton and Community Development Director Patty Charnas briefed the Board on the work done thus far to appoint members to a new Critical Areas Regulatory Reform Task Force. After discussion, Commissioner Brotherton moved to approve RESOLUTION NO. 35-19 re: Establishing and appointing members to the task force. Commissioner Sullivan seconded the motion. County Administrator Philip Morley noted that the task force has a December 31, 2019 deadline to complete their mission. Chair Dean called for a vote on the motion. The motion carried by a unanimous vote. BRIEFING re: Proposed DRAFT Hearing Examiner Code; Proposed DRAFT Hearing Examiner Rules of Procedure; Proposed amendments to Chapter 18.40 JCC: Chief Civil Deputy Prosecuting Attorney Philip Hunsucker and Civil Deputy Prosecuting Attorney Austin Watkins briefed the Board on the proposed draft Hearing Examiner Code, Rules of Procedure and amendments to Chapter 18.40 Jefferson County Code. The meeting was recessed at 10:08 a.m. and reconvened at 11:02 a.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 11:00 am. to 11:15 a.m. Chair Dean announced that the Executive Session will be held from 11:04 a.m. to 11:19 a.m. with the County Administrator and Chief Civil Deputy Prosecuting Attorney regarding Attorney -Client Privilege, Actual Litigation under exemption RCW 42.30.110(lXi) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 11:19 am. The meeting was recessed at 11:19 a.m. and reconvened at 1:29 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • BRIEFING re: Rocky Brook Proposed DRAFT Development Agreement • Port Ludlow; signage • Quilcene/Brinnon Food Bank and Community Center • Ocean Grove; Question regarding Department of Natural Resources stand • Washington State Department of Transportation; meeting this week • ADDITIONAL BUSINESS: LETTER re: Email received June 26, 2019 re: DCD Consultant: County Administrator Philip Morley noted that the letter is the result of a Closed Session held on July 3, 2019 in which no action was taken. He stated that he had previously briefed the Commissioners on the letter. Commissioner Brotherton moved to authorize all three Commissioners to sign the letter. Commissioner Sullivan seconded the motion which carried by a unanimous vote. • Calendar Coordination • Community Outreach Meeting; logistics for the next meeting in Port Hadlock • Social Media Policy; in progress • Quarterly Elected Officials' and Department Directors' meeting; review of topics to discuss 2 Commissioners Meeting Minutes of July 8, 2019 • Housing discussion • Metal detecting; request to dig in County parks • No Shooting Zones; potential expansion areas NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:38 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Brotherton seconded the motion which carried by a unanimous vote. SEAL: ATTEST: Carolyn Gallaway, CMC Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS Kate Dean, Chair David Sullivan, Member Greg Brotherton, Member