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HomeMy WebLinkAboutDDAB_ Minutes FINAL 1-23-18Developmental Disabilities Advisory Board (DDAB) MINUTES Tuesday, January 23, 2018 FINAL Board Attendees: Carl Hanson (Co-Chair), Kim Rafferty (Co-Chair and Parent), David Sullivan (Jefferson County Commissioner). Absent: Kelly Matlock (Parent), Pamela Adams (PT City Council), Claudia Edmondson (Executive Director – Camp Beausite), Dave Wilson, (OlyCAP Director) Guests: David Money, Tobias Clawson, Jake Baker, Janie Nelson-Achodor, Robin Burdick, Taylor Webster, Diane Porter-Brown Staff: Anna Mc Enery and Veronica Shaw APPROVAL OF AGENDA Member Rafferty indicated there was no quorum so Approval of Agenda and Approval of Minutes from November 28, 2017 would be delayed until the next meeting when there is a quorum. APPROVAL OF MINUTES FROM November 28, 2017 Member Rafferty indicated there was no quorum so Approval of Agenda and Approval of Minutes from November 28, 2017 would be delayed until the next meeting when there is a quorum. INTRODUCTIONS PUBLIC COMMENTS No comments were made. NEW BUSINESS AND PRESENTATIONS 1. Update on Arc of Kitsap and Jefferson County/Amada Smith/Information and Family Support Coordinator/P2P Coordinator Amanda was absent so this was postponed. 2. DD Program Update/Veronica Shaw/Public Health Deputy Director A copy of the DD Program budget was provided. Veronica highlighted the 2017 budget and explained that the top of spreadsheet is revenue and bottom is expense. The proposed revenue budget for 2017 was $425K but was under at $402K. Expenses were budgeted at $384K and the actual was $351K. The main difference was professional services which was budgeted for $261K but was actually $220K. Veronica said began the 2018 budget process in June of 2017 and submitted it to the County Auditor early September 2017, so we do our best estimates. We estimated the ending fund balance for 2017 (which would be the beginning fund balance for 2018) at $51K and DD came in at $52K. For 2018, the DD revenue is budgeted at $450, 763 and expenses at $406,966. The county’s contribution to DD increased from $7K to $13K+ for 2018 as well increasing DD’s fiscal admin fee due to wage increases, of the financial administrative team. Staff Mc Enery explained continues to look for grants and other opportunities for DD revenue to offset expenses. 3. Update on DD Operating Budget and Allocating Funding for Transition Students Seeking Employment/Dave Sullivan David Money, the Region 3 DDA Employment Specialist shared that the budget for the fiscal year of July 2018 to June 2019 is still in process of being finalized. This special legislative funding assists graduating students to access the Basic Plus Waiver so they can obtain long term support for employment and day program services. Individual needs be 21 years of age, and willing to accept the Waiver. DDA and County DD Programs have access to individuals on the DDA caseload and graduation dates by year. 4. Update from Ad-Hoc Committee on the Developmental Disability Community Planning meeting in 2018/Carl Hanson, Anna Mc Enery, Kelly Matlock, Claudia Edmondson Staff Mc Enery has reserved the Quimper Unitarian Fellowship Hall for Thursday, May 24, 2018 from 12noon to 2:30pm; lunch will be provided. Staff Mc Enery said the ad-hoc team, (Carl, Kelly, Claudia) had a productive meeting with Bob Wheeler, (a professional facilitator who is volunteering). The team wants to individuals who attend to break out into groups of 7-10 people per table. Employment is majority of our funding and focus so we would like to see more people employed and see the County and City open up more jobs in public sector employment. Other break out groups will be transportation/safety, transition, housing and birth to three/recreation. Services that make a whole life. Each group will answer the same set of questions and then bring that information back to larger group. The County DD program and Board will use that information when planning and providing services. 5. Changes in Washington State Early Intervention Program/Janie Nelson- Achodor Staff Mc Enery introduced Janie Nelson-Achodor, the Lead Family Resource Coordinator and Program Manager for Concerned Citizens. She also stated that the Jefferson County DD Program puts $15K every fiscal year towards funding the local Birth to Three program. Other funding comes from ESIT (Early Support for Infants and Toddlers) which is housed under Department of Early Learning. Janie said that ESIT will be standardizing services across all WA counties so services are consistent regardless of where you live. Early intervention services will need to be provided year round not just during school year and provider agencies will have the ability to bill private insurance and Medicaid. Concerned Citizens currently serves about 20-25 children a year in the local Birth to Three program. The next ICC meeting is scheduled for February 12, 2018 here at Public Health. 6. DD Coordinator Update/Anna Mc Enery  Staff Mc Enery stated a date has been set for Developmental Disability Community Planning meeting on 5/24/18 at Quimper Unitarian Fellowship Hall.  The RFQ for Employment & Day Program Services is going to be released on 1/24/18. This will be an on-going open RFQ. The purpose is to qualify additional employment and day service providers, just a solicitation, no funding or guarantee of funding or contract to provide services unless selected by clients. Staff Mc Enery will distribute the link for the RFQ and it will be published in the classified section of the PT Leader.  Transition Workshop Series Brochures are available. The first workshop is scheduled for February 15th and is called “Welcome to the Adult Service System.” Jake Baker from Concerned Citizens, Robin Burdick from Skookum, Gina Amick and Catie Morton from DDA, (Case Managers), Iris Wehrle (DDR Counselor), Patrick Kane (Special Ed Director) and Staff Mc Enery will be on the panel. In future, we may want to include the ”whole life” issues, transportation, housing, transition. The second workshop is called “Doing the Paperwork – Guardianships and Trusts”, and the third workshop will be about Social Security benefits.  DDAB Member Update and Orientation – Staff Mc Enery contacted the Quilcene Special Ed Director about representing the schools on the DDAB, but he isn’t able to join at this time. Staff Mc Enery also invited a Laura Cook, a speech therapist who works for the Port Townsend School District. Laura is interested and will send a letter of interest forward. She will be interviewed by one of the Board Co- chairs and then her letter will be forwarded to the Board of County Commissioners. Staff Mc Enery wants to arrange an orientation for the new board members, (Dave Wilson and Kelly Matlock) but will wait to see if Laura is approved before she schedules it. OLD BUSINESS-INFORMATION ITEMS & FUTURE MEETINGS A. Informational Items 1. Update on Division of Vocational Rehabilitation (DVR)/Iris Wehrle/Vocational Rehabilitation Counselor Iris was not in attendance. 2. Hamilton House/Kim Rafferty Member Rafferty indicated that Hamilton House is closer to having their licensing completed. Six potential residents are still eager to get in. An inspection has been scheduled for February 16th. 3. Update from the Developmental Disabilities Administration (DDA) Tobias Clawson stated that DDA is continuing to add people onto Individual and Family Services W aiver. There are still slots available on Basic+ Waiver. In Jefferson County we have 150-160 eligible folks on the DDA roles. B. Future Meetings/Events 1. Accessibility Community Advisory Committee (ACAC) Regular mtgs (Grant from Governor’s Committee on Disability) to be held from 1-3pm @ Public Health/Pacific Room in 2018 on:  Monday, January 29  Monday, February 26  Monday, April 16  Monday, June 18  Monday, September 17  Monday, November 19 2. Next Transition Network mtg to be held 3:45 – 5pm @ Pubic Health/Pacific Room in 2018 on  Tuesday, February 13  Tuesday, April 10  Tuesday, June 4  Tuesday, October 9  Tuesday, December 11 PUBLIC COMMENTS None were made. NEXT MEETING: Tuesday, March 27. 2018 Meeting was adjourned by Member Rafferty.