HomeMy WebLinkAbout062619 Budget Committee Minutes
Page 1 of 2 Budget Committee Meeting Minutes
JEFFERSON COUNTY BUDGET COMMITTEE
MINUTES
June 26, 2019
8:30 am
First Floor Conference Room
Members:
Amanda Hamilton
Andy Pernsteiner
Anne Sears
Barbara Carr
Brenda Huntingford
Brian Gleason
Carol Palmer
Cathy Taylor
David Sullivan
Erin Lundgren
Greg Brotherton
James Kennedy
Janet Holbrook
Jeff Chapman
Jodi Adams
Joe Nole
Judy Shepherd
Kate Dean
Keith Harper
Lauralee Keisel
Leanne Dotson
Lori Bailey
Lysa Phillis
Mark McCauley
Matt Tyler
Mindy Walker
Monte Reinders
Patty Charnas
Philip Hunsucker
Philip Morley
Renee Talley
Rose Ann Carroll
Ruth Gordon
Sophie Nordstrom
Stacie Prada
Su Tipton
Susan Parke
Tanda McMillin
Veronica Shaw
Vicki Kirkpatrick
Willie Bence
Order of Business
Meeting called to order by Mark at 8:30 a.m.
Request for additional agenda items/approve agenda (Mark)
Mark added Financial Software Update
Call for approval of the May 29, 2019 minutes (Mark)
1st Stacie, 2nd Ruth, Unanimously Approved
Reports
Expense Reports (Brenda)
May 2019, General Fund Departments reported 41.30% (w/o Non-Dept.) compared to 41.45% in
2018 and 41.65% in 2017. Other funds are at 33.72% compared to 31.57% in 2018 and 31.56%
in 2017. Brenda highlighted those departments who currently exceed 41.67%.
Revenue Reports (Stacie)
General Fund at $9,771,247 – 49.6% of the amended 2019 budget which is higher than usual
given it is 6.5% or more over what was collected by this time for the last few years. Investment
Income and DNR Timber account for approximately 3%, or half of the increase. Both are
variable and dependent on the economy. Interest rates and the timber market are uncertain, and
we will see if they continue to do well for the remainder of the year.
Other Funds at $14,287,228 – 43.7% of 2019 Amended Budget, which is a little higher than past
years.
General Fund Cash Balance - $7,124,392 at the end of May, which includes the $2.927 million
budgeted and required reserve. About $736,000 of the higher amount for this year may be due to
Investment Income and DNR Timber. If those were on track with what we received last year,
we would be at $6.3 million and 19% over last year.
General Sales Tax Receipts - $383,945, which includes $88,754 for Special Purpose in May
2019. Sales tax is 8.33 % over budget for 2019 YTD, and Special Purpose is 3.37% over.
Cumulatively they are 7.1% over budget for the year. Based on questions from last month, I
updated the sheet showing the sales tax breakdown for collections, which is included in the
reports this month. Stacie also posted this report to the Treasurer’s web page.
Page 2 of 2 Budget Committee Meeting Minutes
REET Receipts - Fund 302 - $111,001, down 13.4% from this month last year but 26.9% over
budget for the month. Year-to-date amount is 21% over budget. We had one sale at 1.045
million, a waterfront home in Port Ludlow and nine sales between $500,000 and one million, All
were single-family residences including four in unincorporated Port Townsend, three in Port
Ludlow, one on Marrowstone and one in Brinnon.
Stacie provided information about new legislation (effective Jan. 1, 2020) that will impact the
Treasurer’s processing fees. She estimates a $20,000 reduction in revenue in 2020.
Hotel/Motel Lodging Tax – Fund 125 - $41,546, which is 11.5% over budget for the month and
1.2% more than the amount collected this month last year. Hotel/Motel revenue is 10.4% over
budget for the year and 4.6% over last year’s revenue.
Financial Software Update (Mark)
The county purchased Sympro and Munis. Currently, Stacie is setting up the investment portfolio and debt
and imports/exports will be in July and August. Mark reported the project with Munis will start in July and
the size of the project will require many to participate. In addition to dedicated staff, the county will contract
with a project manager to help with tracking phases, responsibilities, timelines, etc.
GF 2019 Revenue & Expenditure Supplementals (Mark)
The 2nd Quarter Budget Appropriations are on Monday’s agenda. Mark reported that although 2019 YTD
requests are currently higher than 2018, 2019 has $200,000 in revenues to offset these. He acknowledged
everyone for following the request for restraint with supplementals.
Biennial Budget Forms (Mark)
Preparation for 2020 and 2021 Biennial Budget will require new forms. Cathy and Veronica reported they
have already started their budgets, needing the creation of new forms to happen soon. Stacie suggested
sharing the drafts with Cathy and Veronica for review and input.
Other
Judy informed the committee that the State Auditors arrive next week, Tuesday, July 2, to begin the annual
audit.
Motion to Adjourn (Mark)
1st Ruth, 2nd Greg, Unanimously Approved
Next meetings are July 31, 2019 and August 29, 2019.
Meetings are held the last Wednesday of each month except for the month of December.