HomeMy WebLinkAbout080519_ca08 Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer
Agenda Date: August 5, 2019
Subject: Federal Lands Access Program Match Agreement, Upper Hoh Road
MP0.00 to MP12.04, Resurfacing and Safety Improvements,
County Road No. 914207, County Project No. 18020560
Statement of Issue: Public Works applied in 2017 and was awarded Federal Lands
Access Program (FLAP) funds for the above referenced project. The attached Match
Agreement with the Federal Highway Administration (FHWA) is necessary in order to
initiate the expenditure of FLAP funds by Western Federal Highway Lands (WFL) division.
Analysis/Strategic Goals/Pros &t Cons: The Upper Hoh Road is showing signs of
pavement deterioration throughout its entire 12.04 mile length from HWY101 to the
Olympic National Park. Regular pavement preservation is needed to prevent more costly
repairs in the future. This project will also improve public safety by adding guardrail at
a recurring crash site, replacing a section of failing guardrail, and installing new signs
and pavement markings.
Fiscal Impact/Cost Benefit Analysis: This agreement is for matching FLAP funds in the
amount of $211,582 or 13.5% of $1,567,600. The total estimated project cost is
$1,976,000, with match and additional funding provided by County Road Administration
Board (CRAB) Rural Arterial Program (RAP). Additional cooperative agreements will be
necessary to transfer RAP funds to WFL and construct the fully scoped project. No
county road funds are programmed for this project in the adopted 6-year TIP.
Recommendation: The Board is requested to authorize the chair of the Board to sign
three originals of the federal Match Agreement and return all three originals to the
Public Works department for further processing.
Department Contact: Wendy Clark-Getzin, PE, Transportation Planner, 360-385-9162.
Revie :d By:
(),77P Morley, ou ty Administrator Date
Federalot
Lands Access Program
Western Federal Lands Highway Division,FHWA
US Department of Transportationg
610 E.Fifth Street
Federal Highway Administration Match Agreement Vancouver,WA 98661
State: Washington
Project Number/Name: WA JEFF 4207(1), Upper Hoh Rd Resurfacing
Parties to this Agreement:
U.S. Department of Transportation
Federal Highway Administration
Western Federal Lands Highway Division, FHWA
and
Jefferson County
Purpose of Agreement:
The purpose of this agreement is to document the intent of Jefferson County to meet its match requirement for the
subject project as authorized under 23 USC 201(b)(7)(B)
With this agreement, Western Federal Lands Highway Division, FHWA authorizes this project as eligible for federal
participation. The purpose of this project is to Preserve safe vehicular access to Olympic National Park by resurfacing 12
miles of Upper Hoh Road with a combination of chip seal and asphalt, installing guardrail, and replacing signs and
pavement markings.. This agreement does not commit the parties to complete the project, but, rather sets forth the
respective responsibilities as the project proceeds. Any subsequent decisions to complete final design and to construct
the project will depend on authorizing legislation, NEPA analysis, availability of appropriations, and matching funds at
the time of obligation.
The authority for FHWA to enter into this agreement is under Title 23 U.S.C. Section 204.
Funding:
The Federal Lands Access Program(FLAP) under Fixing America's Surface Transportation Act (FAST Act) authorizes FHWA
to provide funding for specific projects. The Program Decision Committee (PDC), consisting of FHWA, the State of
Washington, and an organization representing the local agencies of the state, is designated to jointly decide upon
projects funded in the state. The PDC has selected this project for programming under the Washington State Federal
Lands Access Program.
All FLAP expenditures associated with this project after execution of this match agreement will need to be matched by a
Non-Federal source, by other Federal funds other than those made available under Titles 23 and 49 of the United States
Code, or by funds made available under 23 U.S.0 202 and 203.The matching requirement under the FAST Act will be met
by Jefferson County and other agencies that have committed to the project in subsequent agreements. The forms of
match shall be those consistent with the 'Federal-Aid Guidance Non-Federal Matching Requirements' and as approved
by FHWA. In the state of Washington,the match rate is 13.5%of the total project cost.
This project is authorized to use a Tapered Match. Under this approach,the non-Federal match is imposed over the
entire project rather than individual progress payments.The terms and form of the Match will be documented in the
project Memorandum of Agreement (MOA) in coordination with the appropriate agencies to be executed at a later
date. I he final Match will be determined based on actual expenditures at the conclusion of project work. Matching cash
funds in FHWA receipt may need to be supplemented, or returned, once actual expenditures are determined.
WA JEFF 4207(1) Upper Hoh Rd Resurfacing Page 1 of 3
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US Department of Transportation Federal Lands Access Program Western Federal Lands Highway Division,FHWA
610 E.Fifth Street
Federal Highway Administration Match Agreement Vancouver,WA 98661
Federal Lands Access Program funds are administered by FHWA and are subject to annual appropriations from Congress.
This document does not commit FHWA to advance the project or provide funds for the project, but provides the required
matching funds if FHWA expends funds to advance the project.
The following agencies have agreed to contribute the amounts shown which will reduce the federal share by the same
amount.
Agency Contributions:
Agency Percentage of Match Total Match as
Percentage(%)
Jefferson Cty 100 13.50%
Total: 13.50%
Jefferson County is ONLY responsible for their respective match as shown above. The required local match is currently
estimated at$211,582.The value of the match will be confirmed during the development of the Project Memorandum of
Agreement.
Modification:
This agreement is expected to be replaced and superseded by the execution of a project Memorandum of Agreement.
WA JEFF 4207(1) Upper Hoh Rd Resurfacing Page 2 of 3
1
e Federal Lands Access Program Western Federal Lands Highway Division,FHWA
US Department of Transportation g
610 E.Fifth Street
Federal Highway Administration Match Agreement Vancouver,WA 98661
This Agreement shall be effective as of the date of the last signature:
Jefferson County
Approved By:
Kate Dean, County Commissioner, Dist.# 1 Date
Awfoved to orm:
C, Date: 1/23/(
Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
U.S. Department of Transportation
Federal Highway Administration
Western Federal Lands Highway Division, FHWA
Approved By:
Dan Donovan, Director of Program Administration Date
WA JEFF 4207(1) Upper Hoh Rd Resurfacing Page 3 of 3