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HomeMy WebLinkAbout082619_ca12 w��N CQ 4., DRAFT MINUTE S Jefferson County Board of Commissioners Regular Meeting — Monday, August 12, 2019, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment regarding the use of pesticides. • Comment regarding the aerial spraying of pesticides and the negative impacts of logging by Pope Resources. • Comment regarding Washington State Governor's message regarding climate change, and a Resolution about climate change approved by the Jefferson County Board of Commissioners. • Comment regarding the use of pesticides. • Comment regarding the delay in the Flags being lowered to half-mast after the mass shootings over the weekend, and the sound of shooting in his neighborhood compared to the peaceful sounds in other neighborhoods. • Comment regarding the aerial spraying of pesticides. • Comment regarding the aerial spraying of pesticides. • Comment regarding the aerial spraying of pesticides. • Comment congratulating the Commissioners on hiring a Code Enforcement Officer and encouraging the Commissioners to reach out to State agencies to get assistance with dealing with Pope Resources' use of pesticides. • Comment regarding the aerial spraying of pesticides. • Comment regarding the need for the Commissioners to use the tools at their disposal and work with other agencies to deal with the issue of aerial spraying of pesticides. • Comment regarding Project Appleseed. The Commissioners and Acting-County Administrator Mark McCauley addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete Consent Agenda item#4 approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Jefferson County Transfer Station: Site Improvement Project, Project No. 4012023; Bids Accepted Until 9:30 a.m. and Opened and Read Publicly at 10:00 a.m. on 1 Commissioners Meeting Minutes of August 12, 2019 D R' `F T Monday, September 9, 2019 in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 2. AGREEMENT re: Naylors Creek Culverts Replacement, Project No. 18020590, RCO Project No. 19-1588; In the Amount of$16,220 included in a grant award with the Fish Barrier Removal Board (FBRB)Funds, administered through the Washington Recreation and Conservation Office (RCO); Jefferson County Public Works; Van Aller Surveying 3. AGREEMENT re: Thorndyke Road MP 4.71 Culvert Replacement, Project No. 18020580; In the Amount of$8,874 included in a grant award with the Fish Barrier Removal Board(FBRB) Funds, administered through the Washington Recreation and Conservation Office (RCO); Jefferson County Public Works; Van Aller Surveying 4. DELETED: AGREEMENT re:Phase I Environmental Site Assessment and Cultural Resources Study of County Property,Parcel No.001034010,located near the intersection of 27th Street and Discovery Road,adjacent to Laurel Grove Cemetery;In the Amount of$25,000;Jefferson County Central Services;Maul Foster Alongi 5. MINUTES re: Regular Meeting Minutes of August 5, 2019 6. Payment of Jefferson County Payroll Warrants Dated August 5, 2019 Totaling $906,742.38 and A/P Warrants Done by Payroll Dated August 5, 2019 Totaling $838,267.96, Dated August 6, 2019 Totaling $18,776.86 and Dated August 7, 2019 Totaling$147,346.06 DISCUSSION AND ACTION: AGREEMENT re: Client Project Management Services (CPM)with a related Statement of Work for implementation and use of Tyler's Munis Financial Management/Human Resources Software Suite; In the Amount of$281,060; Jefferson County Central Services; Koa Hills Consulting,LLC: Central Services Director Mark McCauley, Auditor Rose Ann Carroll, and Treasurer Stacie Prada were present to discuss an agreement for Client Project Management services and a related Statement of Work for the implementation and use of Tyler's Munis Financial Management/Human Resources Software Suite with Koa Hills Consulting, LLC. After discussion, Commissioner Brotherton moved to approve the agreement and relating Statement of Work. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:09 a.m. and reconvened at 10:11 a.m. with all three Commissioners present. DISCUSSION AND ACTION: RESOLUTION re: Adopting a Development Agreement for Rocky Brook Hydroelectric,LP: Associate Planner David Wayne Johnson, Civil Deputy Prosecuting Attorney Austin Watkins, and Community Development Director Patty Charnas were present for the discussion of a Resolution adopting a Development Agreement for Rocky Brook Hydroelectric, LP. After Mr. Johnson's briefing, Commissioner Sullivan moved to approve RESOLUTION NO. 42-19 adopting a Development Agreement for Rocky Brook Hyrdoelectric, LP. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 2 Commissioners Meeting Minutes of August 12, 2019 D R A F T INFORMATIONAL SESSION re: Draft Hearing Examiner Code, Hearing Examiner Rules of Procedure,and Amendments to Chapter 18.40 Jefferson County Code: Civil Deputy Prosecuting Attorney Austin Watkins, Community Development Director Patty Charnas, Planning Supervisor Emma Bolin, and Environmental Health Director Stuart Whitford were present for a briefing to the Board on the Draft Hearing Examiner Code, Hearing Examiner Rules of Procedure,and Amendments to Chapter 18.40 Jefferson County Code. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. The meeting was recessed at 11:53 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: Acting-County Administrator Mark McCauley reviewed the following with the Board. Miscellaneous Items: • Aerial Spraying • OIyCAP; Castle Hill Affordable Housing Project; Local Affordable Housing and Homelessness Housing Funds • No Shooting Zones • Process/timeline for conducting performance reviews of County Administrator The meeting was recessed at 3:00 p.m. and reconvened at 3:07 p.m. with all three Commissioners present. Miscellaneous Items—Continued: • Lodging Tax Advisory Committee (LTAC) • Olympic Greens • Quilcene Food Bank • Medication Assisted Treatment(MAT) Clinic; Letter of Support • NACO Rural Impact County Challenge • JeffCOM Regionalization • YMCA Meeting • Port Ludlow Drainage District NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:56 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of August 12, 2019 D R A F T JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: David Sullivan, Member Erin Lundgren, CMC Greg Brotherton, Member Clerk of the Board 4 ,it,.,,5o'`v co ,, Ki , w, N. " 1 MINUTES DRAFT Jefferson County Board of Commissioners Regular Meeting — Monday, August 19, 2019, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Acting Chair Greg Brotherton called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Chair Kate Dean was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Community Development Director Patty Charnas announced the temporary closure of the Community Development Department for a department Leadership and Team Development retreat on Wednesday and Thursday, August 28 and 29, 2019 from 1:30 p.m. —4:30 p.m. • Comment regarding pesticide spraying. • Comment regarding the need for the County to enforce the Noise Ordinance with regard to the sound of jake-brakes near Discovery Bay. • Comment regarding pesticide spraying. • Comment regarding a press release about pesticide spraying. • Comments regarding a typographical error in Consent Agenda item No. 1, Code Enforcement Coordinator title, the Commissioners' responsibility to enforce the rules of Pope's pesticide spraying. • Comments regarding support of comments about noise of jake-brakes, concern about the use of herbicides in the County, and comment regarding Jamestown S'Klallam Tribe plan to establish a Medication Assisted Treatment facility. • Comment regarding shooting near his property. - • Comment regarding the need for the County to adopt an Ordinance to reduce the use of fossil fuels. • Comment regarding the need for the County to address issues regarding shooting, pesticides and the housing crisis. • Comment regarding the need for the County to address the use of firearms and the noise of a shooting range. • Comment regarding pesticide spraying. • Comment regarding pesticide spraying. • Comment regarding pesticide spraying. • Comment regarding pesticide spraying. • Comment regarding pesticide spraying. • Comment regarding corporation rights trumping human rights and the need for the Commissioners to take action. • Comment regarding the Commissioners' responsibility for the health and environmental concerns of the County. 1 Commissioners Meeting Minutes of August 19, 2019 • Comment regarding the status of the Affordable Housing Task Force '4 A1 . • Comment regarding a connection between glyphosate and cancer. • Comment regarding pesticide spraying. The Commissioners and County Administrator Philip Morley addressed comments and concerns raised during the Public Comment Period. HEARING re: Conservation Futures 2019 Funding Projects; 1) Quimper Wildlife Corridor(QWC)Addition; 2) Dosewallips River Lazy C Phase I; 3) Quilcene Headwaters to Bay; and 4) Tarboo Forest Addition: Natural Resources Program Coordinator Tami Pokorny reviewed the four projects recommended to receive Conservation Futures funding for 2019. Acting Chair Brotherton opened the hearing for public testimony. The following individuals provided public testimony: Sarah Spaeth and Ray Hunter. Hearing no further comments, Acting Chair Brotherton closed the public testimony portion of the hearing. After discussion, Commissioner Sullivan moved to approve the Conservation Futures 2019 project funding recommended as follows: • RESOLUTION NO. 43-19 re: Dosewallips River Lazy C Phase I • RESOLUTION NO. 44-19 re: Quilcene Headwaters to Bay • RESOLUTION NO. 45-19 re: Tarboo Forest Addition Acting Chair Brotherton seconded the motion. The motion carried. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to delete Consent Agenda Item No. 1 regarding an environmental site assessment, and approve the remaining items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion. The motion carried. 1. DELETED: AGREEMENT re: Phase I Environmental Site Assessment and Cultural Resources Study of County Property,Parcel No.001034010,Located Near the Intersection of 27t Street and Discovery Road,Adjacent to Laurel Grove Cemetery;In the Amount of$25,000;Jefferson County Central Services;Maul Foster Alongi Approved later in meeting. 2. AGREEMENT NO. 4507 CDIP re: Breast, Cervical and Colon Health Program Services (BCCHP); In the Amount of$1,400; Jefferson County Public Health; Public Health of Seattle and King County 3. AGREEMENT, Interlocal,Amendment No. 1 re: Quilcene School-Based Health Clinic; An Additional Amount of$20,00 for a Total of$43,369: Jefferson County Public Health; Jefferson County Public Hospital District No. 2 (Jefferson Healthcare) 4. Authorization for County Administrator to Sign AGREEMENT re: Deferred Compensation Plan, Guaranteed Minimum Interest Rate Change Option; No Dollar Amount; Jefferson County Auditor;Nationwide Retirement Solutions 5. ADVISORY BOARD REAPPOINTMENT re: Jefferson County Planning Commission; Four Year Term Expires March 17, 2023; District 1 Representative, Kevin Coker 6. Payment of Jefferson County Vouchers/Warrants Dated August 12, 2019 Totaling $944,026.37 2 DRAFTCommissioners Meeting Minutes of August 19, 2019 DISCUSSION AND APPROVAL OF AGREEMENT re: Phase I Environmental Site Assessment and Cultural Resources Study of County Property, Parcel No. 001034010, Located Near the Intersection of 27th Street and Discovery Road,Adjacent to Laurel Grove Cemetery; In the Amount of$25,000; Jefferson County Central Services; Maul Foster Alongi: Central Services Director Mark McCauley explained there is a typographical error in a letter from the Department of Commerce describing the location of the property as East when it should be West. The error does not impact the work being done on the property in any way. Additionally, there is typographical error in the parcel number which is listed as 001034010,when it should be listed as 001034008. He requested the Board approve the agreement subject to the correction being made. Commissioner Sullivan moved to approve the agreement with the correction to the parcel number. Acting Chair Brotherton seconded the motion. The motion carried. HEARING re: Proposed Ordinance Amending the Jefferson County Code by Adding a New Chapter(Chapter 3.57) Enacting Rules Regulating the Disposition of Property for Public Benefit Purposes: Central Services Director Mark McCauley and Treasurer Stacie Prada reviewed a proposed ordinance amending the Jefferson County Code by adding a new Chapter(Chapter 3.57) enacting rules regulating the disposition of property for public benefit purposes. Acting Chair Brotherton opened the hearing for public testimony. The following individuals provided public testimony: Mari Phillips, Lizanne Coker, Bruce Cowan, Dale Wilson and Sam Shusterman. Hearing no further comments, Acting Chair Brotherton closed the public testimony portion of the hearing. After discussion, Commissioner Sullivan moved to approve ORDINANCE NO. 09-0819-19 re: Amending the Jefferson County Code by Adding a New Chapter(Chapter 3.57)Enacting Rules Regulating the Disposition of Property for Public Benefit Purposes. Acting Chair Brotherton seconded the motion. The motion carried. DISCUSSION re: Affordable Housing Fund 148 to the Castle Hill Project: Commissioner Sullivan moved to direct staff to work with OIyCAP to commit$75,000 from the Affordable Housing Fund 148 to the Castle Hill Project. Acting Chair Brotherton seconded the motion. After further discussion, Commissioner Sullivan amended his motion to add that staff insure compliance with the Interlocal Agreement. Acting Chair seconded the amended motion. After further discuss of process, Commissioner Sullivan withdrew his motion. CLOSED PORTION OF MEETING: A Closed portion of the meeting was scheduled from 10:45 a.m. to 10:55 a.m. Acting Chair Brotherton announced that the Closed portion of the meeting will take place from 11:07 a.m. to 11:17 a.m. with the County Administrator, Central Services Director, and Clerk of the Board/Human Resources Manager to Plan or Adopt the Strategy or Position to be taken by the governing body during the course of Collective Bargaining, Professional Negotiations, or Grievance or Mediation Proceedings, or Reviewing the Proposals Made in Negotiations or Proceedings, or reviewing the proposals made in negotiations or proceedings while in progress, not Subject to the Open Public Meetings Act, as Outlined in RCW 42.30.140(4)(b). The Closed portion of the meeting ended and the meeting was resumed at 11:17 a.m. 3 Commissioners Meeting Minutes of August 19, 2019 D R A F EXECUTIVE SESSION: An Executive Session was scheduled for 10:5 a.m. to 11:15 a.m. Acting Chair Brotherton announced that the Executive Session will be held from 11:20 a.m. to 11:40 a.m. with the Prosecuting Attorney, Civil Deputy Prosecuting Attorney and County Administrator re: Actual Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i). The Board concluded the Executive Session and resumed the regular meeting at 11:40 a.m. DISCUSSION re: Castle Hill Parking: Central Services Mark McCauleyiscussed the g Y OIyCAP project at Castle Hill and parking. After discussion, Commissioner Sullivan moved to authorize the County Administrator to send a letter to OIyCAP giving written approval under the 1983 shared parking agreement for the ultimate placement of O1yCAP's structure. Acting Chair Brotherton seconded the motion. The motion carried. The meeting was recessed at 11:50 a.m. and reconvened at 1:30 p.m. with Acting Chair Brotherton and Commissioner Sullivan present. BRIEFING re: Code Compliance Program ("The First 100 Days"): Community Development Department Director Patty Charnas, Building and Administrative Services Manager Jodi Adams, and Code Compliance Coordinator Debra Murdock briefed the Board on the Code Compliance Program. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination COMMISSIONERS' BRIEFING SESSION: The Commissioners gave reports on recent meetings they attended. - Miscellaneous Items • Letter re: Medication Assisted Treatment • Outreach meetings • JeffCom • OIyCAP, Parking, $75,000 • Quilcene Food Bank • Affordable Housing& Homeless Housing Joint Oversight Board(JOB) and Task Force—Budget, Reserve, Shelter; and HB 1406 and Interlocal Agreement(ILA) Amendment • YMCA • Veterans Service Officer coordination with Clallam County • No shooting zone—Goonadrive • Aerial spraying—public access • Department of Natural Resources (DNR) Quarterly meeting: spraying, Quimper Lost Wilderness - Future Agenda Items • Workplan status • Title III 4 DRAFT Commissioners Meeting Minutes of August 19, 2019 NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:23 p.m. until the next regular meeting or special meeting as properly noticed. Acting Chair Brotherton seconded the motion. The motion carried. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: (Excused Absence) Kate Dean, Chair ATTEST: David Sullivan, Member Erin Lundgren, CMC Greg Brotherton, Member Clerk of the Board 5