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Home My WebLink AboutQuilcene School District - 080519ed�S -� ME ORANDUM OF AGREEMENT Between L G. Quilcene School District And Jefferson County Public Health This Memorandum of Agreement (MOA) between the Quilcene School District (District) and Jefferson County Public Health (JCPH) is entered into for the purpose of determining the feasibility of and planning and preparation for establishing a School Based Health Center in the District. WHEREAS, the District has expressed interest in establishing a School Based Health Center (SBHC) within its school; and WHEREAS, JCPH has professional staff, expertise, and currently manages SBHCs in two other school districts in Jefferson County; and WHEREAS, it is important for the Quilcene community to learn about school based health centers and have opportunities to ask questions and give input; and WHEREAS, establishing a SBHC takes planning and preparation in addition to community outreach; NOW THEREFORE, the parties agree to the following terms and provisions for community outreach, planning and preparation for the establishment of a school-based health center in the Quilcene School District: 1. TERM OF AGREEMENT This agreement begins July 1, 2019 and runs through December 31, 2019. Any work performed prior to full execution of this Agreement is hereby ratified. Both parties have the right to terminate this agreement at any time by giving ten (10) days written notice. This Agreement may be amended by mutual written consent of both parties. 2. SERVICES AND SCOPE JCPH will conduct community meetings in Quilcene to provide opportunities for residents to learn about school based health centers and the health benefits associated with them. Community meetings will be in sufficient numbers to assure optimal opportunity for community engagement. Community meetings will also be open to residents of Brinnon. JCPH will attend meeting(s) of the Quilcene School Board as recommended by the Quilcene School District Superintendent and/or Quilcene School District Principal. Concurrent with the community outreach meetings, JCPH will plan for the establishment of a SBHC including ensuring adequate staffing, working with the District to determine day(s) and times the SBHC will be open for students, determining the level of health care services to be provided, expanding the SBHC Advisory Committee to include representatives from Quilcene, and any other preparatory activities necessary to establish a SBHC. Juga 1�13 Upon final approval by the Quilcene School Board for establishing a SBHC, JCPH will formally put the SBHC in place along with plans, mutually agreed to by JCPH and the District, for officially opening the SBHC. 3. PAYMENT JCPH shall bill the Quilcene School District monthly for actual expenses. Invoices will include details of work performed in support of incurred expenses. Total compensation for the Outreach, Planning and Preparations (including any supplies deemed to be necessary to carry out the Services and Scope of this MOA) shall not exceed $20,000. Both parties agree that if total funding available is less than $20,000, JCPH work deliverables will be adjusted accordingly so as not to exceed the funding available. Correspondence and Invoices will be sent to Frank Redmond Superintendent Quilcene School District 294715 US Highway 101 Quilcene, WA 98376 4. ALL WRITINGS CONTAINED HEREIN Correspondence and Payment will be sent to: Vicki Kirkpatrick Public Health Director Jefferson County Public Health 615 Sheridan Street Port Townsend, WA 98368 This Memorandum of Agreement contains all the terms and conditions agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties hereto. 5. INDEMNIFICATION Parities to this MOA mutually agree to protect and hold harmless the other party and its elected and appointed officials, officers and employees against all claims, losses, damages, suits and expenses except to the extent they arise out of, or result from, the negligence or willful misconduct of the indemnitor or its elected or appointed officials, officers, and employees in the performance of this Agreement. 6. MODIFICATION This Agreement may be modified at any time by written agreement of all parties. SIGNATURES ON THE FOLLOWING PAGE. Pa e 213 Ik Dated this )Z-il day of &Uv4 2019 Quilcene School District G Frank Redmond, Superintendent ate Approved as to Form: Philip Hunsucker Date Chief Civil Deputy Prosecuting Attorney Jefferson County Board of Commissioners r&-- (4a G,/ Kate Dean, Chair Date Da id Sullivan, ember Date d'S�j1 Gree Brotherton. Member Attest: 7 �Cr Carolyn Ga away, Deputy CILA of the Board �J` <� 615 Sheridan Street 4Port Townsend, WA 98368 6e epon www.JeffersonCountyPublicHealth.org efiwdy Public Healt Consent Agenda July 25, 2019 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Vicki Kirkpatrick, Director Jefferson County Public Health DATE: 8/5/2019 SUBJECT: Memorandum of Agreement with Quilcene School District STATEMENT OF ISSUE: Jefferson County Public Health approached the Quilcene School District to discuss the possibility of establishing a School-based Health Center (SBHC) in the District. The response was strong support for establishing a SBHC. We were invited to talk with Quilcene School District Board and the Board asked us to proceed with the process. Since JCPH has SBHCs in the Port Townsend and Chimacum School Districts we have drawn upon that past experience to plan for the creation of a new SBHC in Quilcene. One of the elements important to this project is to ensure that the residents of the Quilcene and Brinnon areas have an opportunity to ask questions, provide input and understand what a SBHC does and can provide. ./-�o L �`b%r: wJ ► �h c. �j�i' wtr(1 E�?�—✓►rzt•+� v,axG►, 6� SeSE�-�.� P�%� t (eaC . Vo p64" 1606—�-n� 5 ,( 1�as�d �F�-It-L, Cr.L%ny� Qvrlcevz► ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The Quilcene School District applied for and received a grant from OSPI to assist us in our costs associated with community outreach and other necessary items and steps needed to prepare for community meetings, work with Superintendent Frank Redmon, and Principal Sean Moss and get ready to open a SBHC. They have committed to remodeling a classroom for the clinic room and staff have been meeting all along regarding the clinic specifications. Jefferson Health Care has donated some equipment and committed additional funding to support the clinic once it is up and running. Community meetings are being scheduled. A soft opening is in development and a plan for providing sports physicals as the introduction to the SBHC is in the works. Substantial work is involved in establishing the clinic. Once the preparatory work in the community is done, the Quilcene School Board will make a final decision regarding opening a SBHC in the Quilcene School District. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community Consent Agenda July 25, 2019 FISCAL IMPACT/COST BENEFIT ANALYSIS: The School District has received $10,000 from OSPI and expects to receive another $10,000. The Memorandum of Agreement is ""not to exceed $20,000" with a clause stating that if funding is less than $20,000, JCPH will adjust deliverables accordingly. RECOMMENDATIOS: JCPH is recommending approval of the Memorandum of Understanding with the Quilcene School District to help offset costs to JCPH for the necessary preparation work. REVIEWED BY: rF,- • ,,.. _ Community Health Developmental Disabilities 360-385-9400 360-385-9401 (f) Date Always working for a safer and healthier community Environmental Health Water Quality 360-385-9444 (f) 360-379-4487 MEMORANDUM OF AGREEMENT REVIEW FORM MOA WITH: Quilcene School District Tracking No: N-19-161 MOA FOR: Funding from Quilcene School District to help TERM: MOA is through defray our costs associated with establishing a December 31, 2019 School Based Health Center within the g District. AMOUNT: $20,000 PROCESS: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds $20,000 $20,000 No Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ X Other Step 1: REVIEW B-- N C{ Review by: c/ Date Reviewed: F�5f, APPROVED FORM Li ke--tu'rned for revision (See Comments) Comments Step 2: REVIEW BY PROSEC17rING ATTORNEY Review by: Date Reviewed: o APPROVED AS TO FORM Returned for revision (See Comments) Comments ke ee- ",ap&.. lAv rtl. '//.3aA 4 Step 3: (If required) DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form to stay with contract throughout the contract review process.)