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Home My WebLink AboutUSDOT Federal Highway Administration, Western Federal Lands Division - 080519,90(4 � N .( US Department of Transportation Federal Lands Access Program Federal Highway Administration Match Agreement State: Washington Project Number/Name: WA JEFF 4207(1), Upper Hoh Rd Resurfacing Parties to this Agreement: U.S. Department of Transportation Federal Highway Administration Western Federal Lands Highway Division, FHWA and Jefferson County Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Vancouver, WA 98661 Purpose of Agreement: The purpose of this agreement is to document the intent of Jefferson County to meet its match requirement for the subject project as authorized under 23 USC 201(b)(7)(B) With this agreement, Western Federal Lands Highway Division, FHWA authorizes this project as eligible for federal participation. The purpose of this project is to Preserve safe vehicular access to Olympic National Park by resurfacing 12 miles of Upper Hoh Road with a combination of chip seal and asphalt, installing guardrail, and replacing signs and pavement markings.. This agreement does not commit the parties to complete the project, but, rather sets forth the respective responsibilities as the project proceeds. Any subsequent decisions to complete final design and to construct the project will depend on authorizing legislation, NEPA analysis, availability of appropriations, and matching funds at the time of obligation. The authority for FHWA to enter into this agreement is under Title 23 U.S.C. Section 204. Funding: The Federal Lands Access Program(FLAP) under Fixing America's Surface Transportation Act (FAST Act) authorizes FHWA to provide funding for specific projects. The Program Decision Committee (PDC), consisting of FHWA, the State of Washington, and an organization representing the local agencies of the state, is designated to jointly decide upon projects funded in the state. The PDC has selected this project for programming under the Washington State Federal Lands Access Program. All FLAP expenditures associated with this project after execution of this match agreement will need to be matched by a Non -Federal source, by other Federal funds other than those made available under Titles 23 and 49 of the United States Code, or by funds made available under 23 U.S.0 202 and 203. The matching requirement under the FAST Act will be met by Jefferson County and other agencies that have committed to the project in subsequent agreements. The forms of match shall be those consistent with the 'Federal -Aid Guidance Non -Federal Matching Requirements' and as approved by FHWA. In the state of Washington, the match rate is 13.5% of the total project cost. This project is authorized to use a Tapered Match. Under this approach, the non -Federal match is imposed over the entire project rather than individual progress payments. The terms and form of the Match will be documented in the project Memorandum of Agreement (MOA) in coordination with the appropriate agencies to be executed at a later date. The final Match will be determined based on actual expenditures at the conclusion of project work. Matching cash funds in FHWA receipt may need to be supplemented, or returned, once actual expenditures are determined. WA JEFF 4207(1) Upper Hoh Rd Resurfacing Page 1 of 3 US Department of Transportation FeWestern Federal Lands Highway Division, FHWA Federal Lands Access Program 610 E. Fifth Street Federal Highway Administration Match Agreement Vancouver, WA 98661 Federal Lands Access Program funds are administered by FHWA and are subject to annual appropriations from Congress. This document does not commit FHWA to advance the project or provide funds for the project, but provides the required matching funds if FHWA expends funds to advance the project. The following agencies have agreed to contribute the amounts shown which will reduce the federal share by the same amount. Agency Contributions: Agency Percentage of Match Total Match as Percentage(%) Jefferson Cty loo 13.50% Total: 13.50% Jefferson County is ONLY responsible for their respective match as shown above. The required local match is currently estimated at $211,582. The value of the match will be confirmed during the development of the Project Memorandum of Agreement. Modification: This agreement is expected to be replaced and superseded by the execution of a project Memorandum of Agreement. WA JEFF 4207(1) Upper Koh Rd Resurfacing Page 2 of 3 t�C .1 US Department of Transportation Federal lands Access Program Federal Highway Administration Match Agreement This Agreement shall be effective as of the date of the last signature: Jefferson County Approved By: Kate Dean, County Commissioner, Dist.# 1 gppproved Uf : Date:1121/14 Philip C. Hunsucker, Chief Civil Deputy Pr ting Attorney Jefferson County Prosecuting Attorney's Office U.S. Department of Transportation Federal Highway Administration Western Federal Lands Highway Division, FHWA Western Federal Lands Highway Division, FHWA 610 E. Fifth Street Vancouver, WA 98661 Date Approved By: Digitally signed by DANIEL D DONOVAN Date: 2019.08.22 1459:01 -07'00' Dan Donovan, Director of Program Administration Date WA JEFF 4207(1) Upper Hoh Rd Resurfacing Page 3 of 3 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Monte Reinders, PE, Public Works Director/County Engineer Agenda Date: August 5, 2019 Subject: Federal Lands Access Program Match Agreement, Upper Hoh Road MP0.00 to MP12.04, Resurfacing and Safety Improvements, County Road No. 914207, County Project No. 18020560 Statement of Issue: Public Works applied in 2017 and was awarded Federal Lands Access Program (FLAP) funds for the above referenced project. The attached Match Agreement with the Federal Highway Administration (FHWA) is necessary in order to initiate the expenditure of FLAP funds by Western Federal Highway Lands (WFL) division. Analysis/Strategic Goals/Pros 6t Cons: The Upper Hoh Road is showing signs of pavement deterioration throughout its entire 12.04 mile length from HWY101 to the Olympic National Park. Regular pavement preservation is needed to prevent more costly repairs in the future. This project will also improve public safety by adding guardrail at a recurring crash site, replacing a section of failing guardrail, and installing new signs and pavement markings. Fiscal Impact/Cost Benefit Analysis: This agreement is for matching FLAP funds in the amount of $211,582 or 13.5% of $1,567,600. The total estimated project cost is $1,976,000, with match and additional funding provided by County Road Administration Board (CRAB) Rural Arterial Program (RAP). Additional cooperative agreements will be necessary to transfer RAP funds to WFL and construct the fully scoped project. No county road funds are programmed for this project in the adopted 6 -year TIP. Recommendation: The Board is requested to authorize the chair of the Board to sign three originals of the federal Match Agreement and return all three originals to the Public Works department for further processing. Department Contact: Wendy Clark-Getzin, PE, Transportation Planner, 360-385-9162. Reviewed By: P ' ' Morley,ou ty Administrator Date CONTRACT REVIEW FORM -pUi�(9�05i. CONTRACT WITH: USDOT Federal Highway Administration, Western Federal Lands Division (Contractor/Consultant) CONTRACT FOR: Upper Hoh Rd, MP 0.00 to MP 12.04 TERM: none Resurfacing and Safety Improvements Federal Funding Match Agreement; COUNTY DEPARTMENT: ' . Public Works For More Information Contact: 201,, Wend Clark -G' Contact Phone #: 360-385-9162" RETURN TO: "Chris Spall RETURN BY: 7/15/2019 (Person in Department)'(Date1 AMOUNT: $211,582 estimated PROCESS: Revenue: Expenditure: Matching Funds Required: Sources(s) of Matching Funds Step 1: APPROVED FORM Comments WFL 86.5% None by County RAP 13.5% CRAB RAP REVIEW BY Review by: Date Reviewed: Step 2: REVIEW BY Review by: Date Revt wed: APPROVED AS TO FORM Comments 0 6,4I'd C .& K ka of - t-2 Exempt from Bid Process Consultant Selection Process Cooperative Purchase Competitive Sealed Bid Small Works Roster Vendor List Bid RFP or RFQ X Other Administrator ❑ Returned for revision (See Comments) ATTORNEY Philip Hunsucker Chief Civil Deputy ProsecutingAttorney ❑ Returned for revision (See Comments) Step 3: (if required) DEPARTMENT MAKES REVISIONS AND RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS Step 5: SUBMIT TO BOCC FOR APPROVAL Submit originals and 6 copies of Contract and Review Form with Agenda Bill to BOCC Office. Place "Sign Here" markers on all places the BOCC needs to sign. MUST be in BOCC Office by 4:30 p.m. TUESDAY for the following Monday's agenda. (This form is to stay with the contract throughout the contract review process and accompany the Agenda Bill.)