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HomeMy WebLinkAbout091619_ca04 DRAFT MINUTE S Jefferson County Board of Commissioners Special Meeting — Wednesday, September 5, 2019, 6:00 p.m. Quilcene Community Center 294952 Highway 101, Quilcene, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at approximately 6:08 p.m. in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. The following Elected Officials, Department Directors and County staff were also present: District Court Judge Mindy Walker, Sheriff Joe Nole, Prosecuting Attorney James Kennedy, Treasurer Stacie Prada, Assessor Jeff Chapman, Chief Deputy Assessor Sherri Shold, County Administrator Philip Morley, Central Services Director Mark McCauley, Public Health Director Vicki Kirkpatrick, Environmental Health Director Stuart Whitford, Community Health Director Apple Martine, Emergency Management Director Willie Bence, Department of Community Development Planning Supervisor Emma Bolin and Deputy Clerk of the Board Carolyn Gallaway. WELCOME and INTRODUCTIONS: Chair Dean welcomed members of the public and introduced the Elected Officials, Department Directors and County staff. QUICK SNAPSHOTS: Each Elected Officials and County staff reviewed the functions of their department. Members of the audience were encouraged to ask questions and speak about local issues. JEFFERSON COUNTY UPDATE: In the interest of time, County Administrator Philip Morley declined to give a presentation on an overview of Jefferson County government. DISCUSSION with COUNTY OFFICIALS: The Elected Officials, Department Directors and County staff answered questions posed by members of the public in attendance. WRAP UP and THANKS: Chair Dean thanked everyone for attending the Community Outreach meeting. NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 8:32 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Greg Brotherton, Member Deputy Clerk of the Board „,,,,,z.,_oN eoe, i. :.„,_ ., rDRAFT _____ MINUTES Jefferson County Board of Commissioners Regular Meeting — Monday, September 9, 2019, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA CALL TO ORDER: Chair Kate Dean called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Greg Brotherton. PUBLIC COMMENT PERIOD: The following is a summary of comments made by individuals in attendance at the meeting and reflect their personal opinions. • Comment about the proposed roundabout by the Hood Canal Bridge. • Comment regarding a roaming pack of dogs in a Port Hadlock neighborhood. • Comment regarding the proposed roundabout by the Hood Canal Bridge, and forming a Housing Authority to address the homeless situation. • Comment regarding the Commissioners' duties. • Comment regarding distrust in government, and a proposal to turn an equestrian park into an affordable housing area. • Comment regarding noise from the Port Townsend gun range. • Comment regarding the two proposed roundabouts near the Hood Canal Bridge. The Commissioners and County Administrator addressed comments and concerns raised during the Public Comment Period. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the items on the Consent Agenda as presented. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. AGREEMENT NO. 18-2005C re: Hoh River Master Plan Phase I; In the Amount of$384,000; Jefferson County Public Health; Washington State Recreation and Conservation Office 2. AGREEMENT re: Tobacco, Vapor Product, and Marijuana Prevention; In the Amount of $61,000; Jefferson County Public Health; Kitsap Public Health District 3. AGREEMENT re: Human Growth and Development HIV/AIDS Education Services; In the Amount of$10,007.45; Jefferson County Public Health; Chimacum School District 4. AGREEMENT re: Utility Relocation/Adjustment for Upper Hoh Road Phase II/Olympic National Park; Federal Highway Administration Project WAJEFF91420(1); No Dollar Amount; Jefferson County Public Works; CenturyLink 5. MINUTES re: Regular Meeting Minutes of September 3, 2019 1 DRAFT Commissioners Meeting Minutes of September 9, 2019 6. Payment of Jefferson County Vouchers/Warrants Dated September 3, 2019 Totaling $2,229.58 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) 7. Payment of Jefferson County Payroll Warrants Dated September 5, 2019 Totaling $874,982.01 and A/P Warrants Done by Payroll Dated September 5, 2019 Totaling $838,072.04 (Records of all claims submitted for payment along with A/P Warrants approved by the Payroll Services Manager are retained in the Jefferson County Auditor's Office) COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. The meeting was recessed at 9:55 a.m. and reconvened at 10:01 a.m. with all three Commissioners present. BID OPENING re: Transfer Station Site Improvement Project: Public Works Architectural Projects Planner Gordon Ramstrom stated the Engineer's estimate is $149,520.00. He opened and read aloud the following bids: BIDDER BID AMOUNT Whitworth Excavating, Hansville, WA $250,053.63 Nordland Construction NW,Nordland, WA $237,620.00 Staff will review the bids and submit a recommendation for bid award to the Board at a future date. The meeting was recessed at 10:24 a.m. and reconvened at 10:31 a.m. with all three Commissioners present. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners discussed recent meetings they attended and reviewed their meeting schedules. HEARING re: Declare County Property Surplus for Sale for Public Benefit Purpose for Use for Affordable Housing: Central Services Director Mark McCauley and County Administrator Philip Morley reviewed the hearing materials, proposed resolution for declaring property surplus and a proposed Purchase and Sale Agreement between Jefferson County and Olympic Community Action Programs (OIyCAP). After discussion, Chair Dean opened the hearing for public testimony. The following individuals provided testimony: Heida Diefenderfer, Bruce Cowan, Dale Wilson, Mark Blatter and Dan Joneson. As Ms. Diefenderfer was attempting to send photos via email as hearing testimony, Chair Dean kept the hearing open and the Board continued discussion with staff After confirmation that Ms. Diefenderfer's email was sent, Chair Dean closed the public hearing. After deliberation, Commissioner Sullivan moved to approve RESOLUTION NO. 47-19 re: Determination to Declare Certain County Property as Surplus for Disposal for Public Benefit Purpose: Parcel APN 948-323-702. Commissioner Brotherton seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve the Purchase and Sale Agreement between Jefferson 2 DRAFT Commissioners Meeting Minutes of September 9, 2019 County and OIyCAP. Commissioner Sullivan seconded the motion which carried by a unanimous vote. DISCUSSION AND POTENTIAL ACTION re: Draft RESOLUTION and Project Support Letter from the Joint Oversight Board on Affordable Housing: County Administrator Philip Morley explained that pursuant to the 2018 Interlocal Agreement between the City of Port Townsend and Jefferson County, and at the recommendation of the Joint Oversight Board on Affordable Housing and the Task Force on Affordable Housing, he recommends the Board pass a motion to allocate $75,000 from Fund 148 for the 7th and Hendricks Affordable Housing Project. Commissioner Sullivan moved to approve RESOLUTION NO. 48-19 re: Allocating $75,000 from Fund 148 for the 7th & Hendricks Affordable Housing Project by Olympic Community Action Programs (OIyCAP). Commissioner Brotherton seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:46 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. COUNTY ADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. • Review of topics to discuss • Port Hadlock Wastewater Treatment Project; Capital appropriation and requirements ADDITIONAL BUSINESS: EXECUTIVE SESSION: An Executive Session was added to the Agenda and scheduled from 2:34 p.m. to 2:44 p.m. Chair Dean announced that the Executive Session will be held from 2:34 p.m. to 2:44 p.m. with the County Administrator, Chief Civil Deputy Prosecuting Attorney, Civil Deputy Prosecuting Attorney, Public Works Director/County Engineer, and Department of Community Development Director regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. The Board concluded the Executive Session and resumed the regular meeting at 2:44 p.m. ADDITIONAL BUSINESS: LETTER to Washington State Public Works Board: Commissioner Brotherton moved to authorize the Chair to work with staff to finalize the Prosecutor's Office draft letter to the Washington State Public Works Board, for signature by all three Commissioners. Commissioner Sullivan seconded the motion which carried by a unanimous vote. ADDITIONAL BUSINESS: LETTER to the Washington State Department of Commerce: Commissioner Sullivan moved to authorize the Chair to work with staff to prepare a letter to the Department of Commerce; Growth Management Section regarding Substantial progress as outlined in Page 2 and 3 of the Prosecutor's Office draft letter, for signature by all three Commissioners. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COUNTY ADMINISTRATOR BRIEFING SESSION - Continued: County Administrator Philip Morley reviewed the following with the Board. • Brinnon Sewer Project; Dosewallips Sewer System • YMCA; Metropolitan Park District; petition • Recent Roundabout Charrette; letter written by Public Works Director 3 DRAFT Commissioners Meeting Minutes of September 9, 2019 • ADDITIONAL BUSINESS: Washington State Association of Counties; Legislative Steering Committee (LSC) representation. Commissioner Sullivan moved to appoint Chair Dean to continue serving on the LSC Board. Commissioner Brotherton seconded the motion which carried by a unanimous vote. • Washington State Boards and Commissions; vacant positions • 7th & Hendricks Project; thankful of staff support • Center Valley Animal Rescue • Animal Control Issue; Port Hadlock NOTICE OF ADJOURNMENT: Commissioner Brotherton moved to adjourn the meeting at 4:16 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: Kate Dean, Chair ATTEST: David Sullivan, Member Carolyn Gallaway, CMC Greg Brotherton, Member Deputy Clerk of the Board 4