HomeMy WebLinkAbout092319_ca06 Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Executive Assistant
DATE: September 23, 2019
SUBJECT: Amendment No. 1 re: Providing Medication Assisted Treatment Services
To The Jefferson County Jail; In the Amount of$414,264; Jefferson
County Sheriff; Olympic Peninsula Health Services
STATEMENT OF ISSUE: The Jefferson County Sheriff requests the Board of County Commissioners to
approve Amendment No. 1 to a Professional Services Agreement with Olympic Peninsula Health Services to
provide Medication Assisted Treatment (MAT) services to inmates of the Jefferson County Jail. Amendment
No. 1 extends the existing Agreement by one year to September 29, 2020, provides up to $414,264 funding
for the service, and clarifies billing procedures.
ANALYSIS: On January 14, 2019 the County approved an original agreement with Olympic Peninsula
Health Services (OPHS) to provide MAT services in the Jail through September 29, 2019. The original
agreement was pursuant to and funded by a grant that Jefferson County applied for and was awarded from the
Washington State Health Care Authority(HCA).
The original HCA grant contract and original OPHS service agreement established the Jefferson County Jail
as an initiation site for Medication Assisted Treatment (MAT) and established an Opiate Treatment Network
with Olympic Peninsula Health Services.
Jefferson County has been awarded an amendment to the HCA grant, extending funding for MAT services
for a full year, through September 29, 2020. The Sheriff's Office is proposing a corresponding Amendment
No. 1 to the Professional Services Agreement with OPHS which would extend OPHS's services through
September 29, 2020, compensate OPHS up to $414,264 for those services, and clarify billing procedures
under the Agreement.
FISCAL IMPACT: The cost of Amendment No. 1 is $414,264. It is funded by an Amendment No. 01 to
Washington State Health Care Authority Contract no. K3285, which the Board of Commissioners is also
considering adopting by separate action.
RECOMMENDATION: The Commissioners are being asked to approve amendment No. 1 with Olympic
Peninsula Health Services.
Y: / ^
it"."4" ip Mo�F-� , County Adminis rator Date
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR
PROVIDING MAT SERVICES TO THE JEFFERSON COUNTY JAIL
THIS AMENDMENT TO PROFESIONAL SERVICES AGREEMENT("this Amendment") amends the
Professional Services Agreement for Providing MAT Services to the Jefferson County Jail
entered into between the Parties on January 14, 2019 ("the Agreement"), in consideration of
the mutual benefits, terms, and conditions specified in the Agreement and below.
1. Purpose of this Amendment. The Washington State Health Care Authority and the
County have amended HCA contract Number: K3285 ("the HCA Contract Amendment,"
attached), which is incorporated into this Agreement by reference and which extends
the HCA Contract from September 29, 2019 to September 29, 2020. The purpose of this
Amendment is to conform the Agreement to the HCA Contract Amendment.
2. Amendment of the Agreement. The Agreement is modified pursuant to this
Amendment only. Unless specifically modified by this Amendment,the terms of the
Agreement shall not be changed.
3. Revised Scope of Services. The scope of services is modified pursuant to this
Amendment. Subject to subsequent grant funding, OPHS agrees to perform the services
as outlined in Revised Schedule A: Scope of Work, attached hereto and incorporated
herein, and consistent with the terms and conditions of this Agreement, and the terms
and conditions of the HCA Contract and the HCA Contract Amendment.
4. Payment. Section 4 of the Agreement is replaced with the following: OPHS shall be paid
by the County for completed work and for services rendered in conformance with this
Amendment, the Agreement and the HCA Contract as follows:
a. Payment for the work provided by OPHS shall be made as provided on Revised
Schedule A: Scope of Work attached hereto, provided that the total amount of
payment to OPHS shall not exceed $414,264,without express written
modification of the Agreement signed by the County.
b. OPHS may submit invoices to the County once per month during the progress of
the work for partial payment for project completed to date. OPHS shall include
all the information in the sample invoice in Appendix 1, including but not limited
to tasks performed by each OPHS representative. Invoices shall indicate which
deliverable(s) (from the deliverables table included in Revised Schedule A: Scope
of Work of this Agreement) is/are being invoiced and shall include
documentation sufficient to substantiate that the deliverable requirements have
been met.
c. The County will review the invoices and supporting documentation as required in
Schedule A: Scope of Work of this Agreement, and upon approval thereof,
payment will be made to OPHS in the amount approved. Payment of OPHS
invoices shall occur within 30 days of receipt by the County for any invoiced
services not in dispute based on the terms of this Agreement.
d. For deliverable No. 6 in Revised Schedule A: Scope of Work of this Agreement,
OPHS will invoice the County monthly at a rate of$1,000 per unique individual,
when enrolled.
e. OPHS will pay for the cost of medications provided.
f. Final payment of any balance due OPHS of the total Agreement price earned will
be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County. This includes any billing adjustments that may be allowed under
deliverable No. 6 in Revised Schedule A: Scope of Work, if the benchmark is met
of serving 126 unique individuals and meeting an overall individual retention of
50%during the period covered.
g. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment, and
incidentals necessary to complete the work.
h. OPHS's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period
of three (3) years after final payments. Copies shall be made available upon
request.
5. Schedule A: Scope of Work. Schedule A: Scope of Work is modified as indicated in the
attached Revised Schedule A: Scope of Work.
6. Signature in Counterparts. The parties agree that separate copies of this Amendment
may be signed by each of the parties and this Agreement shall have the same force and
effect as if all the parties had signed the original.
7. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures of this Amendment shall have the same force and effect as original
signatures.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
JEFFERSON COUNTY WASHINGTON OLYMPIC PENINSULA
HEALTH SERVICES PS
Board of County Commissioners
Jefferson County, Washington
By: By: 4r1A-{2-1/1f.
9/19/2019
Kate Dean, Chair Date Ann Failoni, President Date
By:
David Sullivan, Commissioner Date
By:
Greg Brotherton, Commissioner Date
SEAL:
ATTEST:
Carolyn Galloway Date
Deputy Clerk of the Board
Approved as to form only:
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Revised Schedule A:
Statement of Work
Task Party(s) Responsible
1. Performance Work Statement. The Contractor County Jail will serve as the Initiation
shall serve as the Initiation Site and be Site. See responsible parties in
paragraphs a.-x, below.
responsible for:
a. Bringing MAT initiation, referral,and retention to an OPHS will provide these services to the
individual prior to his or her transfer to the Local MAT County,except as noted below:
Treatment Site,ensuring MAT capacity is maintained at • County staff will do initial screening
both the Initiation and Local MAT Treatment Site(s). for referral upon an individual's
entry into the Jail, using criteria and
procedures provided by OPHS.
OPHS staff will visit the Jail 2-3 times
per week to confirm the accuracy of
screenings and referrals. OPHS staff
are available on-call during
weekends to provide assistance with
screening if needed.
• County will obtain MAT medications
prescribed by OPHS for individuals in
custody. County or its medical
service provider will administer MAT
medications to enrolled individuals
in custody as prescribed by OPHS,
except that OPHS will administer
Vivitrol to individuals in custody.
OPHS will be responsible for all
activities at Local MAT Treatment
Sites outside the Jail.
b. Serving as the lead organization and recipient of County is the lead organization and
funding for the development and implementation of an recipient of funding. OPHS is a
Opioid Treatment Network(OTN) model for adults with subconsultant to the County and is
an Opioid Use Disorder(OUD)who are Medicaid responsible for operating the Opioid
eligible or low income.OTN will give priority to: Treatment Network.
(1) Individuals at highest risk of overdose and death.
(2) Tribal members to address their OUD needs.
(3) MAT services for Pregnant and Parenting individuals
with OUD.
(4) MAT services for IV drug users.
c. Continuing to monitor MAT initiated to a minimum of Screening and referring inmates into
15 unique individuals no later than September 29,2020 MAT are shared by OPHS and County,as
at the Initiation Site. described in 1.a., above.
d. Holding responsibility for oversight of the OTN and OPHS has primary responsibility,with
ensuring the Local MAT Treatment Site(s)are working support from County.
in coordination (including participation in regularly
scheduled leadership meetings and educational and
technical assistance opportunities)and meet the terms
of the project, contract,goals,and project deliverables.
Task Party(s)Responsible
e. Ensuring travel per diem,computers,office supplies,and OPHS
all other supplies and tools necessary to perform
defined duties are provided to staff at the Initiation Site
and Local MAT Treatment Site(s)(through contract).
f. Ensuring a low-barrier medication model. OPHS,with support by the County.
g. Providing both agonist and antagonist MAT medications OPHS
(on-site or in relationship with a pharmacy)in order to • County will obtain MAT medications
facilitate initial inductions and ongoing treatment. prescribed by OPHS for individuals in
custody. County or its medical
service provider will administer MAT
medications to enrolled individuals
in custody as prescribed by OPHS,
except that OPHS will administer
Vivitrol to individuals in custody.
OPHS will be responsible for all
activities at Local MAT Treatment
Sites outside the Jail.
h. Providing intensive services by developing a central OPHS
Initiation Site to provide MAT,and a warm hand-off to
a Local MAT Treatment Site(s)for continuity of care
through the usage of a coordinated network team and
processes. Local MAT Treatment Site(s)will provide
referrals for other behavioral health and ancillary
services necessary to address the individual's holistic
medical and recovery needs, including tobacco
cessation services when appropriate. Build,strengthen,
and maintain referral relationships between Initiation
Site and Local MAT Treatment Site(s).
i. Hiring and/or contracting up to 2.0 FTEs to cover the OPHS
functions listed below at the Initiation Site.Through
subcontracting, provide for staffing at Local MAT
Treatment Site(s).Specific staffing arrangements will be
determined by Initiation Site.The following functions
are required (individual staff may perform multiple
functions):
(1) OTN Nurse Care Manager(NCM):The NCM's
primary responsibilities are to provide medical
support to the prescribing physicians or other
waivered practitioners. Duties of the NCM will
include, but are not limited to:individual screening,
MAT education,assisting with MAT inductions,
taking vital signs,drug testing, lab work, medical
assessments,charting,care planning,stabilization,
observation and maintenance,ongoing
coordination of follow-up care, relapse prevention,
and support for an individual's self-management.
(2) OTN Care Navigator:The Care Navigator expedites
enrollment into Medicaid as necessary,conducts
screenings,assessments,and evaluations, provides
education, and coordinates referrals for MAT(and
tobacco cessation services if appropriate).Care
Task Party(s) Responsible
Navigators assist with data collection requirements
and facilitate referrals for infectious disease
screenings, housing,employment services,
withdrawal management services,transportation,
referral to OUD or behavioral health counseling,
and provide a warm hand-off to a MAT provider
upon an individual's transfer from any current
treatments.
(3) OTN Data Collection Coordinator(Coordinator):The
Coordinator is responsible for managing all data
collection activities and serves as the liaison
between the OTN, DBHR and RDA.The Coordinator
must become competent in all aspects of GPRA
data collection required for this project(including
completion of SAMHSA GRPA training)and be
available and responsive to project evaluators.
(4) OTN MAT Prescriber:Continue to employ and or
contract at least one prescriber and at least one
back-up prescriber with a current DATA-2000
Waiver(in case of primary prescriber absence)at
the Initiation Site.
j. Ensuring specific tools,such as job descriptions and OPHS
statements of work,are developed to ensure consistent
practice throughout the OTN.
k. Obtain Tobacco Treatment Specialist(TTS)certification OPHS
by completing the 240 post-training service hours
required for the certification.
I. Continuing to Identify,collaborate,and subcontract County
with Local MAT Treatment Site(s)that are willing to
support and embrace MAT and are responsible for
providing integrated carethat includes therapy,SUD
counseling,outreach, MAT education,case
management,tobacco cessation services,and/or
referral services.
m. Ensuring policies and procedures are in place OPHS in collaboration with County and
throughout the OTN to mitigatemedication diversion. County's medical service provider(s).
DBHR has the discretion to review the policies and
procedures upon request.
n. Securing and maintaining release-of-information forms County,using forms developed by OPHS
that meet federal confidentiality regulations and allow in coordination with the County and the
the release of patient identifying information between County's medical services provider(s).
Initiation Site and Local MAT Treatment Site(s)and to
DSHS RDA for the purpose of program monitoring and
performance evaluation.
o. Working collaboratively with the University of OPHS and County, both.
Washington Alcohol and Drug Abuse Institute Technical
Assistance staff to identify training needs and
participate in peer-to-peer and educational learning
opportunities including the utilization of EBPs.
p. Meeting at a minimum, monthly(phone or in-person) County and OPHS will jointly participate
with the HCA Contract Manager or SOR Project Director in monthly meetings with HCA Contract
Task Party(s) Responsible
or Treatment Manager to discuss project contract Manager.
requirements, compliance,technical assistance needs,
and problem-solving.
q. Ensuring the use of a certified electronic health record OPHS will be responsible, utilizing the
system,and review of the Prescription Monitoring Drug County's existing certified electronic
Program data,when available and appropriate. DBHR health record system,Amazing Charts.
may review this system upon site visit(s).
r. Ensuring patient assessments utilized for MAT OPHS
treatment services are consistent and transferable
across the Opioid Treatment Network(OTN).
s. Data Collection Requirements shall include: OPHS
(1) Government Performance and Results Act(GPRA):
(a) OTNs are required to have staff collect data on
all individuals receiving services at the
Initiation Site(and subsequent MAT services
received).The data collection consists of
multiple individual interviews and a participant
log. Initiation Sites are responsible for ensuring
data collection for individuals prior to and after
warm hand-offs,including coordination of data
collection with Local MAT Treatment Site(s)
staff.
(b) Participant interviews are based on the GPRA
Client Outcome Measures Tool. OTN staff will
conduct face-to-face interviews,compile
answers,and enter the results into the web-
based,SAMHSA Performance Accountability
and Reporting System(SPARS)or alternative
z
data collection system. OTN staff must collect
survey data at four points for each individual
served:
(c) Intake:GPRA Baseline interview is to be
completed as soon as possible with every
individual who begins MAT at a facility in your
network.
(d) Three-month follow-up:completed from one
(e) Six-month follow-up:completed one month
before to two months after the scheduled
follow-up date—regardless of individual
discharge status.OTNs failing to complete 80
percent of follow-up surveys must submit
corrective action plans and demonstrate
improved performance.
(f) Discharge:to be completed within 15 days for
all individuals leaving treatment.
Administrative discharges(without interviews)
are required for those lost to follow-up.
(g) SAMHSA's Performance Accountability and
Reporting System(SPARS)accounts,online
training,and survey templates will be provided
to OTNs(unless an alternative system is
Task Party(s)Responsible
identified); Project Evaluation (RDA)will
provide OTN staff with technical assistance as
needed.
(h) GPRA Client Outcome Tool Implementation
Delay:There will be a delay in implementation
of the GPRA tool.Sites will not be considered
out ofcompliance during this delay period by
SAMHSA. RDA and SOR Treatment Manager
will inform Initiation Sites of the required start
dates for GPRA data collection and training.
(2) DSHS Research and Data Analysis(DSHRDA): OPHS,as supported by the County.
Maintain and submit monthly through a secure
DSHS portal to RDA,a participant data log template
(to be provided)from the Initiation Site only that
includes, but is not limited to the following for
every new MAT treatment episode:
First name, last name and middle initial;date of
birth;Social Security Number;gender; race;
ethnicity;treatment start date(induction date);
MAT drug prescribed (methadone, Bup-mono, Bup-
combo, Naltrexone-Injectable; Naltrexone-Oral),
transfers to Local MAT Provider,discharge date and
discharge status(completed,transferred or lost to
follow up).
(3) HCA/DBHR:Submit a Monthly Report as detailed in
the Deliverables Table with the invoice to the
HC/DBHR Contract Manager, including, but not
limited to: the number of individuals inducted and
successfully transferred to local MAT treatment,
barriers and successes, technical assistance needs
and staff changes.
t. Promoting abstinence from tobacco products(except OPHS
with regard to accepted tribal traditional practices)and
integrating tobacco cessation strategies, medications,
and services in coordination with the Department of
Health's(DOH's)Tobacco and Vapor Product Prevention
and Control Program(TVPPCP).
(1) Training of two(2)staff as Tobacco Treatment
Specialists(TTS)to incorporate tobacco cessation as
part of treatment(direct training costs will be
covered by DOH,and the 240 service hours
required for TTS certification are eligible for partial
reimbursement through this contract).
(2) General tobacco-free training of three(3)
additional staff on the best practices of tobacco use
screening and cessation counseling with individuals
in SUD treatment, including training on cross-
addiction,application of the Screening, Brief
Intervention,and Referral to Treatment(SBIRT)
model of SUD treatment to the Ask,Advise,and
Task Party(s) Responsible
Refer model of nicotine dependence treatment.
(3) Ongoing technical assistance from TVPPCP for
tobacco cessation practices and implementation of
tobacco-free facility policies.
u. Participating in a pilot program in which patients are OPHS
referred for tailored,augmented tobacco cessation
services through the Washington State Tobacco
Quitline(WAQL).This pilot program will include the
following:
(1) Training of staff on WAQL referral and feedback
reporting processes.
(2) Provision of augmented tobacco cessation services,
including up to seven(7)telephone counseling calls
and 12 weeks of nicotine replacement therapy,
annually, per individual.
(3) Reporting of patients'tobacco cessation progress.
v. Assisting in the preparation of reports(e.g.,SAMHSA OPHS in coordination with County.
Annual Report,SAMHSA Bi-annual Report)and other
data requested by SAMHSA,their designee,or the HCA
Contract Manager.
w. Ensuring the utilization of third party and other revenue OPHS
realized from provision ofservices to the extent
possible and use SAMHSA grant funds only for services
to individuals who are not covered by public or
commercial health insurance programs,or for services
that are not sufficiently covered by an individual's
health insurance plan. Facilitate the health insurance
application and enrollment process for eligible
uninsured clients.
1 https://www.samhsa.govisitesidefault/files/GPRA/sais gpra client outcome instrument fin I.
pdf A
shorter version of this instrument will be used for this grant, however, it has not yet been finalized.
2 Your staff must enter surveys into SPARS within seven days.When the interview takes place,say, prior to or after
induction,will depend on the setting, individuals,and workflows.
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3. Federal Award Identification (reference 2 CFR 200.331)—SOR Grant CFDA#93.788
(i) Subrecipient name (which must match the name Jefferson County DBD Sheriff's
associated with its unique entity identifier); Office
(ii) Subrecipient's unique entity identifier; (DUNS) 619143741
(iii) Federal Award Identification Number (FAIN); H79TI081705
(iv) Federal Award Date (see §200.39 Federal award 9/19/18
date);
(v) Subaward Period of Performance Start and End 12/31/2018 to 09/29/2019
Date;
(vi)Amount of Federal Funds Obligated by this action; $880,764
(vii)Total Amount of Federal Funds Obligated to the $450880,764
subrecipient;
(viii)Total Amount of the Federal Award; $21,573,093
(ix) Federal award project description, as required to be Washington State Opioid Response
responsive to the Federal Funding Accountability (SOR) Grant
and Transparency Act (FFATA);
(x) Name of Federal awarding agency, pass-throuh Department of Health and Human
entity, and contact information for awarding Services, Substance Abuse and
official, Mental Health Services
Administration, Center for
Substance Abuse Treatment
Washington State Health Care
Authority Division of Behavioral
Health and Recovery Michael
Langer, Director
Post Office Box 45330
Olympia, WA 98504-5330
(xi) CFDA Number and Name; the pass-through entity 93.788
must identify the dollar amount made available
under each Federal award and the CFDA number
at time of disbursement;
(xii) Identification of whether the award is R&D; and Yes ® No
(xiii) Indirect cost rate for the Federal award (including de minimis (10%)
if the de minimis rate is charged per §200.414
Indirect (F&A) costs).
Appendix 1—Invoice Sample
INVOICE-Sample
Jefferson County Jail
81 Elkins Road
Port Hadlock,WA 98339
360.344.9743
K2385
Service Unit Price Total
Date Description Quantity
Induction MAT Inductions- XX—New
xx/xx/xxxx August xx-Returning $1,000.00 $x,xxxx.00
Monthly Progress Report-
xx/xx/xxxx July $xx,xxx.xx $x,xxxx.00
•
*Each Task completed by
each contracted position
(see template below to be
xx/xx/xxxx submitted with invoice)
Hours Hours
OTN Nurse Care Manager(NCM): Performed Performed by
Describe Task Here
Describe Task Here
a a
OTN Care Navigator:
Describe Task Here
Describe Task Here
OTN Data Collection Coordinator:
Describe Task Here
Describe Task Here
OTN MAT Prescriber:
Describe Task Here
Describe Task Here
*Identify each task performed, by whom, and how many hours were documented for each of the
four positions named in the Contract's Statement of work.