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HomeMy WebLinkAboutEngineering Services Manager-Assistant Public Works Director JEFFERSON COUNTY JOB DESCRIPTION Position: ENGINEERING SERVICES MANAGER/ASSISTANT PUBLIC WORKS DIRECTOR Department: Public Works FLSA: Exempt-Administrative Annual Hours Worked: 2080 Union: Exempt HIPAA: Level 4 Exempt Salary Grade: MGR21 BBP: No Approved date: September 2019 Approved by: human Resources Manager d 1.0 MAJOR FUNCTION AND PURPOSE 1.1 Persons in this position are responsible for organizing,planning,managing and directing the Engineering Division of the Public Works Department. Directly assists the Public Works Director in organizing,planning, administration, and coordination of all Public Works functions including but not limited to County Road Construction/Maintenance, Solid Waste,Parks and Recreation, Flood/Stormwater Management and capital improvement projects.Acts as Public Works Director in the absence of the Public Works Director. 2.0 SUPERVISION RECEIVED 2.1 Persons in this position are given significant discretion,within the scope of policy and regulations, in the routine performance of their duties; supervision and guidance are received from the Public Works Director. 3.0 SUPERVISION EXERCISED 3.1 Persons in this position supervise subordinates 1) in the Engineering Division including the following: engineering, architectural projects, development review, and transportation engineering and 2)while assisting the Director may supervise staff in County Road Construction /Maintenance, Solid Waste,Parks and Recreation, and Flood/Stormwater Management. Is responsible for carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing,hiring, and training employees; planning, assigning and directing work; appraising performance;rewarding and disciplining employees; and addressing complaints and resolving problems. 4.0 SPECIFIC DUTIES AND RESPONSIBILITIES 4.1 Prepares and administers county road improvement, capital improvement, and construction and renovation programs. Ensures compliance with federal, State, and County standards, procedures, and policies. Evaluates timelines, staffing, and production levels. Works with supervisors and staff to accomplish tasks and set minimum standards. Works with other Divisions to assure work performed is within timelines and established goals. 4.2 Develops and implements methods and practices to improve the work flow of assigned functions and to assure that work is performed in accordance with appropriate statutes and regulations. 4.3 Directs Engineering Division employees and makes recommendations on personnel actions. Provides training and development for engineering staff members. 4.4 Establishes annual work programs for engineering staff and identifies team approach to problem solving and process improvements. 4.5 Participates with Management Team in developing, reviewing, evaluating, and delivering 07312019 Jefferson County Job Description: Engineering Services Manager/Assistant Public Works Director Page 2 of 5 Department's mission, values, goals,and objectives. Provides leadership to employees supervised in delivering the Department's mission,values, goals, and objectives. 4.6 Oversees staff and process for engineering review of short plat, subdivision, and commercial development applications received through other County departments related to stormwater management issues and transportation adequacy, impacts,and improvements. Also oversees staff and process responsible for other permit applications and franchises falling under Public Works jurisdiction. 4.7 Prepares,administers,tracks, and reports on road construction,road administration, capital improvement, construction and renovation, and other miscellaneous budgets,to assure appropriate use of public funds,that contractual obligations are met, and the Department and County goals are achieved within available resources. Develops revenue models and cost/benefit analyses for division programs.Assures efficient and effective utilization of department personnel, funds, materials,facilities, and time. 4.8 Identifies and monitors long and short range goals and objectives. Provides leadership, direction, and guidance in implementation strategies and procedures. Assures effective communication of strategies and issues. 4.9 Develops, administers, oversees,and manages road/transportation/capital project grant applications, contract negotiations, grant reporting, and staff responsible for working on grants. 4.10 Works closely with the Public Works Director and other members of the Public Works Management Team to make decisions and develop policies/protocol/process to solve problems and make process improvements. 4.11 Assists Public Works Director by providing technical expertise and coordination services for Jefferson County in case of an emergency or disaster. 4.12 Oversees safety function for division;monitors for safety hazards and unsafe practices; participates in accident reviews; recommends corrective action when needed; organizes monthly safety/staff meetings. 4.13 Performs other duties as directed. 5.0 REQUIRED KNOWLEDGE,SKILLS AND ABILITIES 5.1 Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies,or members of the business community.Ability to write speeches and articles for publication in a clear, effective,persuasive,and professional manner.Ability to effectively prepare and/or direct preparation of, and present comprehensive reports,presentations, budgets, and correspondence to top management,public groups, and/or boards. 5.2 Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions,percentages,ratios, and proportions to practical situations. 5.3 Ability to define problems, collect data,establish facts,and draw valid conclusions.Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Jefferson County Job Description: Engineering Services Manager/Assistant Public Works Director Page 3 of 5 5.4 Ability to use a personal computer and software,computer terminal,calculator, and other office equipment standard to areas of assignment and to adapt to new and/or modified equipment which may be acquired. 5.5 Demonstrated successful supervisory and managerial experience. Ability to implement and maintain sound organizational practices. 5.6 Maintain a high standard for accuracy, completeness,and efficiency in the preparation of reports and budgets. Independent and self-motivated to meet required deadlines while simultaneously completing other tasks. 5.7 Ability to communicate clearly and effectively with staff,other managers,the public, commissions,and boards in public settings. Ability to effectively facilitate group discussions and lead team-based problem solving work groups. Can prepare exhibits,handouts, and draw diagrams in real time to communicate key points and information. 5.8 Ability to lead with strong interpersonal and organizational skills and possess a positive business- like approach to problem solving.Ability to maintain a progressive working environment focused on productivity,teamwork, fairness and accountability. 5.9 Ability to plan, develop,and implement policies and procedures,and ensure compliance with local, state and federal health and safety regulations and within the framework of the department. 5.10 Ability to analyze situations/issues and make strategic recommendations and decisions in response to regulatory changes/climate,economic and revenue forecasts,political nuances and public input. 6.0 COMPETENCY: To perform the job successfully,an individual should demonstrate competence in the following areas: Technical Skills-Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service-Manages difficult or emotional customer situations; Responds to requests for service and assistance;Meets commitments. Interpersonal Skills-Focuses on solving conflict,not blaming; Maintains confidentiality; Listens to others without interrupting;Keeps emotions under control. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions;Demonstrates group presentation skills; Participates in meetings. Written Communication -Writes clearly and informatively; Edits work for spelling and grammar;Varies writing style to meet needs;Presents numerical data effectively;Able to read and interpret technical/legal information. Analytical Skills- Synthesizes complex or diverse information; Collects and researches data; Evaluates and develops alternative solutions and recommends methods, procedures and techniques. Problem Solving-Identifies and resolves problems in a timely manner. Delegation-Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities. Managing People- Staff planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates'activities;Makes self-available to staff;Develops Jefferson County Job Description: Engineering Services Manager/Assistant Public Works Director Page 4 of 5 subordinates' skills and encourages growth; Solicits and applies customer feedback(internal and external); Encourages and builds mutual trust, respect, and cooperation among team members. Quality Management-Improves processes,products and services; Demonstrates accuracy and thoroughness;Applies feedback to improve performance;Monitors own work to ensure quality. Diversity-Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment. Ethics-Treats people with respect; Keeps commitments;Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support-Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organizations goals and values. Judgment-Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing-Prioritizes and plans work activities; Uses time efficiently;Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism-Approaches others in a tactful manner; Reacts well under pressure;Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quantity-Meets productivity standards; Completes work in timely manner; Works quickly. Safety and Security-Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions;Uses equipment and materials properly. Adaptability-Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation;Able to deal with frequent change, delays or unexpected events. Attendance/Punctuality-Is consistently at work and on time; Ensures work responsibilities are covered when absent;Arrives at meetings and appointments on time. Dependability-Follows instructions and responds to management direction; Takes responsibility for own actions: Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative-Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation-Generates suggestions for improving work; Develops, designs or creates new applications, ideas, relationships or systems. 7.0 MINIMUM QUALIFICATIONS 7.1 Bachelor of Science Degree(BS)in engineering, architecture, building technology or a closely related field from a four-year college or university and five(5)years of progressively responsible experience in municipal government at a senior level in engineering or equivalent technical position,with at least one(1)year as manager of discrete work unit including direct responsibility for performance of a team and/or individual subordinates; or an equivalent combination of education and experience.A Master's Degree(MA) in an appropriate field including public administration may be substituted for one(1)year of experience. 7.2 Ability to successfully complete various required training classes and obtain certificates necessary for functional skills performance,maintenance, and improvement. 7.3 Valid Washington State Driver's License and ability to maintain a valid license. 7.4 Registered Professional Engineer or Architect in Washington State. Jefferson County Job Description: Engineering Services Manager/Assistant Public Works Director Page 5 of 5 8.0 WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 8.1 While performing the duties of this job,the employee primarily works in an office environment and may occasionally be required to work in the field. The job functions occasionally require the ability to safely move about on construction or maintenance work sites under inclement weather conditions, at any hour of the day or night. The employee occasionally works near moving mechanical parts and in high,precarious places and is occasionally exposed to toxic or caustic chemicals. 8.2 While performing the duties of this job,the employee is regularly required to stand;walk,use hands to finger, handle, or feel; reach with hands and arms; and,talk, and hear. The employee is frequently required to sit, climb,or balance, and stoop,kneel, crouch or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include distance vision, peripheral vision and depth perception. 8.3 The noise level is the work environment is usually moderate. This job description does not constitute an employment agreement between the employer and employee, and is subject to change as the needs of the employer and requirements of the job change.